Maldens and Coombe NeighbourhoodCOMMITTEE


20 March 2019


7:30 pm 10:14 pm



Beverley Ward

  Councillor Mark Durrant

  Councillor Jaesung Ha

  Councillor Lesley Heap (Vice-Chair)


Coombe Hill Ward

  Councillor Rowena Bass

  Councillor Ed Fram

  Councillor Ian George


Coombe Vale Ward

  Councillor Roy Arora

  Councillor Kim Bailey

  Councillor Munir Ravalia


Old Malden Ward

  Councillor Kevin Davis

* Councillor Jason Hughes

  Councillor Nicola Sheppard


St James Ward

  Councillor Tim Cobbett

  Councillor Simon Edwards (Chair)

  Councillor Annette Wookey


* Absent




49.         Public Questions



There were no public questions.





50.         Apologies for Absence



Apologies were received from Councillor Jason Hughes.





51.         Declarations of Interest



There were no declarations of interest.





52.         Petitions



Three petitions were received as follows:


Petition on Waste Collection at Astor Close

Members received a petition, of 20 signatures, requesting reconsideration of the decision to collect landfill waste on a fortnightly basis at Astor Close. Residents were concerned that the wheelie bins provided were not suitable for houses with no front gardens and the existing bin cupboards were not large enough to accommodate the wheelie bins provided. It was noted that officers were already aware of this petition and were liaising with residents and the lead petitioner to resolve the problem.


Petition on Waste Collection at Kingston Hill Place

Members received a petition, of 50 signatures, requesting reconsideration of the decision by the Council to change the waste collection service. Residents were concerned that the wheelie bins provided for refuse and recycling were not suitable for the terraced houses on the road as there is no front garden space to accommodate the ne bins. It was noted that officers were already aware of this petition and were liaising with residents and the lead petitioner to resolve the problem.


Petition requesting a controlled parking zone (CPZ) at St. John the Baptist Church, Robin Hood Lane, New Malden

Members received a petition organised by Rev. Mandy Beck requesting parking restrictions in the four bays outside St. John the Baptist between 9am and 10am Monday to Fridays to prevent vehicles from being left in those bays for several days. There have been issues recently where the entrance to the church has been blocked by parked vehicles for weddings and funerals. It has been particularly concerning for funerals where there has been no place for the hearse to park. The church currently displays notices to indicate the date and time of a funeral but this is being ignored and vans are being parked for weeks and months at a time. It was explained that as the vehicles are taxed the police are not able to intervene as they are not classed as abandoned vehicles. Members noted receipt of the petition and that the relevant officers would be consulted and a response would be given in due course.







53.         Minutes



The minutes of the meeting held on 16 January 2019 were approved as a correct record.





54.         Neighbourhood Managers Report



The Neighbourhood Manager announced the following community events taking place:


·         Fairview Homes Development on Prince of Wales pub and Homebase site

Following an event in January proposals had been updated following comments received from residents and a second public exhibition was to be held on Tuesday 26 May 3.30 to 7.30pm at St. John’s Church.


·         New Malden Residents Association Litter Pick - Saturday 30 March Residents were encouraged to attend to clear area by the station. Bags and litter pickers would be provided from 10am to 12.30pm


·         Saturday 11 May Homezone clear-up

All were welcomed to attend a litter pick in the homezone area.


The Chair and Members gave thanks to former Conservative Councillor Jeff Reardon who sadly passed away recently. Members noted that he had been a Chair of Governors at Kings Oak School, Chair of the New Malden Rotary Club and a members of the Groveland Allotments Association and was a great loss to New Malden having served the community for many years.





55.         18/14611/FUL - 1 Coombe Oak, Warren Road, Kingston Upon Thames, KT2 7HY



Erection of 1 x detached building and 1 x infill building, plus internal alterations to existing buildings to create an additional 7 bedspaces and support spaces, including landscaping and ancillary spaces.


There were no public speakers on this item.


Permit subject to conditions and informatives as set out in the Committee report.









56.         18/00172/FUL - 10 Coombe Rise, Kingston Upon Thames, KT2 7EX



Demolition of existing dwelling and erection of replacement dwelling with basement and roofspace accommodation.


Speakers on the application




Elizabeth Ward

Darren Ward


Permit subject to conditions and informatives as set out in the Committee report and the following additional conditions:

13. No development shall commence until a detailed Arboricultural Method Statement and Tree Protection Plan has been submitted and approved by the Local Planning Authority. This submission shall include:

(a)  A plan to a scale and level of accuracy appropriate to the proposal, that shows the positions, crown spreads and root protection areas (RPA) of every retained tree on site, and on nearby ground or land adjacent to the site, in relation to the approved plans.

(b)  A schedule of pre-construction tree works for the above-detailed trees, where appropriate.

(c)  Details and positions of the tree root protection zones.

(d)  Details and positions of tree protection barriers and ground protection where appropriate.

(e)  Details and positions of the construction exclusion zones.

(f)   Details and positions of the existing and proposed underground service runs, to be routed to avoid root protection zones where possible.

(g)  Details and positions of any change in levels or the positions of any excavations within 5m of the root protection area of retained trees.

(h)  Details of any special engineering required to accommodate the protection of retained trees (e.g. in connection with foundations, service installation, bridging water features, surfacing).

(i)    Details of the working methods to be employed for the installation of drives, paths within the RPA's of retained trees in accordance with the principles of 'No Dig' construction. The details shall be in accordance with British Standard BS: 5837: 2005 sections 9.3, 9.2, 9, 11.7, 5.2.2 and 10 for requirements (c) to (h) inclusive.

The approved Arboricultural Method Statement and Tree Protection Plan shall be adhered to throughout the construction period.

Reason: In the interests of visual amenities and so that the Local Planning Authority shall be satisfied as to the details of the development in accordance with Policy DM10 (Design Requirements for New Developments including House Extensions) of the LDF Core Strategy Adopted April 2012.


14. When undertaking demolition and/or noisy building work, please be considerate to your neighbours and do not undertake work before 8am or after 6pm Monday to Friday, before 8am or after 1pm on a Saturday or at any time on Sundays or Bank Holidays.  


You are advised that the Council does have formal powers to control noise and nuisance under The Control of Pollution Act 1974, the Clean Air Acts and other relevant legislation, and that any works undertaken which impact unreasonably upon the surrounding area may be subject to action by the Council's Environmental Health Department.








57.         Enforcement: 106 Burlington Road, New Malden KT3 4NS


Appendix A

Members considered a report concerning the unauthorised installation of an extractor flue to the rear of the restaurant at 106 Burlington Road, New Malden KT3 4NS. The subject site concerns a two storey end terraced building located on the southern side of Burlington Road, on the corner with George Road. The ground floor was in use as a restaurant. The site was not located in a conservation area and the building was not listed.


Resolved that the Director of Growth and the London Borough of Merton (for

Shared Legal Service) are authorised to:


1.    Issue an Enforcement Notice (s) under S. 172 of the Town and Country Planning Act 1990 (as amended), subject to any necessary legal amendments being made for which authority is delegated to the Head of Planning and Regeneration in consultation with officers from the London Borough of Merton (for Shared Legal Service SLLP);


2.    withdraw and to vary such notice (s) under S. 173A, and;


3.    In the event of non-compliance, take action (s) by way of prosecution under S. 179, S.187A and/or direct action under S. 178 of the Act in respect of the breach of planning control/or for injunctive relief under S.187B.








58.         The Groves - Road Safety Petition


Appendix B

Members considered a report on road safety in The Groves area of New Malden following receipt of a petition and proposals for a way forward for investigating the issues raised.


The Committee noted that officers had received a petition entitled ‘Make the streets safe for our children’ signed by over 500 people on, covering The Groves area of New Malden. The petition was specifically concerned with the ‘increasing prevalence’ of motorists driving on the footway and the impact this was having on pedestrians, in particular children, due to the number of local schools in the area. The number of verified signatures from those who live work or study in the Borough was currently below 500 at 266, however although the petition had already been submitted to the Council it was currently live.


It was noted that there were currently no funded projects to consider this issue within The Groves. The most recent feasibility and consultation work was carried out in 2011. An extensive community engagement process was undertaken at this time, via a working group of local stakeholders involving Ward Councillors, resident association members and school representatives, which was followed by a subsequent consultation. This resulted in a small number of measures being taken forward, including one way working on Mount Road.


Given the length of time that has passed since the previous consultation process, and the issues highlighted within the petition, officers proposed to utilise Transport for London (TfL) Local implementation Plan (LIP) funding within the 2019/20 financial year, to progress feasibility work in partnership with local stakeholders. Subject to the outcome of this feasibility work, a consultation was planned to follow within 2019/20. Consideration will then be given to funding any supported measures, via the LIP within the 2020/21 financial year.


Residents including the lead petitioner addressed the Committee to raise the concerns over child safety near the surrounding schools due to motorists mounting kerbs and driving dangerously during peak school drop off and pick up times. By way of response it was explained the stakeholder meetings, including key residents, primary schools, the groves association and Ward Members would help in finding a solution to this ongoing problem.


Resolved that –


1.    The issues set out in the petition be noted;


2.    The programme outlined in paragraphs 13 to 16 to progress the scheme be agreed, and;


3.    A report be submitted to a future Committee meeting, outlining the recommendations from the working group process and detailing plans for any wider public consultation.








59.         Coombe Estate Highway Estimates 2019-20


Appendix C

Members considered a report outlining the maintenance estimates for the Coombe Estate roads in order to comply with the requirements of the Maldens and Coombe Urban District Council Act 1933 to enable the level of Coombe Estate maintenance to be determined for recovery of costs in June 2020.


Under the Maldens and Coombe Urban District Council Act 1933 (the Act), the Council is responsible for maintaining, repairing and/or cleansing the Coombe Estate Roads. The Council recovers the costs of these works by apportioning the total costs to scheduled premises and to those premises fronting or abutting the scheduled roads. An additional sum, not exceeding 10% of the total expenditure, may also be collected for the purpose of forming a reserve fund.


The Council was obliged to prepare an estimate of expenditure subsequently to apportion the actual expenditure in accordance with the Act. It was a requirement that the estimate be made available for inspection at the Council offices and that notice published in a local newspaper after the decision has been approved by the Committee. Any owner/occupier of a scheduled premise, or a premise abutting a scheduled road, may make representations on the estimate to the Council. This report seeks approval of the works estimate.


The Committee noted that the Council, as owner of a number of roads (the Scheduled Roads) within the Coombe Estate, was required by provisions the of the Act to report to the Committee, on an annual basis, the estimated sums deemed appropriate to keep these roads in a satisfactory condition. The estimate covers routine works (including street and gully cleansing, grass cutting, shrubs and trees), ad hoc works (including repairs to carriageway, footway, kerbing, drainage, street furniture), planned works, (including footway reconstruction carriageway resurfacing, tree removal) and access management (e.g. gate persons).


Furthermore, a sum not exceeding 10% of the total annual expenditure may also be collected for the purpose of forming a reserve fund. The actual expenditure for a given year, plus the contribution to the reserve fund, was determined in arrears and the final amount determined after the closure of accounts in June. The total sum was then recovered, in accordance with the Act, from the scheduled premises and premises fronting or abutting the scheduled roads.


Resolved that the maintenance estimates for the Coombe Estate roads, as set out in the Annex 1 to the report, be approved.








60.         Neighbourhood Committee Working Arrangements


Appendix D

Members considered a report which outlined a number of opportunities to consider the way in which it wished to utilise some of the new powers and flexibilities available to it in its working arrangements.


The Committee noted that the Council was committed to improving engagement with local communities and ensuring that decision making better reflects local priorities, issues, challenges and need. Over the course of the summer and autumn of 2018 a review of the Neighbourhood Committee arrangements was therefore undertaken with a view to ensuring that they have the powers and resources to help achieve the Council’s aspirations.


The outcome of this review was reported to Council on 11 December 2018, at which point a number of changes to the roles and functions of the Neighbourhood Committees were agreed as part of a wider package of governance improvements.


Members considered the establishment a separate Sub-Committee specifically to determine Planning applications and planning enforcement matters and were in favour of this approach on the basis that two members from each Ward would be required to sit on it. The advantage of this approach would be to free up Committee time to discuss more varied neighbourhood matters.


It was also considered that a applying a guillotine of 10.00pm for all Neighbourhood Committee meetings would allow for more structured debate and potentially open up more venues to become available for bookings, which could not previously be booked due to the late meeting finish times.


Resolved that –


1.    a Sub-Committee be established to consider planning and related issues within its remit with the following arrangements:


(a)  the membership of the Sub Committee be decided on the basis two Members from each Ward on a rotational basis, and;


(b)  Councillor Simon Edwards be appointed Chair and Councillor Lesley Heap be appointed Vice-Chair of the Sub-Committee for the 2019/20 Municipal Year;


2.    a 10.00 pm ‘guillotine’ be applied to meetings of the Committee (subject to the ability of the Committee to waive the guillotine by resolution when necessary).





61.         Community Grants Programme: Neighbourhood Community Grants, Borough Wide Community Grants, Councillor Ward Funding & Community Infrastructure Levy allocations


Appendix E

The Committee considered a report on the grant funding streams available for 2019/20 and to agree the working arrangements for the allocation of the Committee’s Councillor Ward Funding.


Members noted that there were four different funding sources under the new Community Grants Programme available for Neighbourhood Committees and Ward Members to support and encourage local voluntary and community activity in their neighbourhoods, including

Neighbourhood Community Grants (previously known as Your Kingston Grants and New Initiatives Grants), Borough-wide Community Grants,  Councillor Ward Funding and Community Infrastructure Levy.


Members were in favour of keeping the current arrangements with regards to Neighbourhood Community Grants, Borough-wide Community Grants and Community Infrastructure Levy.


Members considered the option to collectively pool Members ward funding budgets in order to support local projects and initiatives however determined that the existing structure of individual Councillor funding worked well in its current form so it would continue on that basis.


Resolved that –


1.    the Neighbourhood Community Grants budget, as set out in Key Point B, and the Committees’ responsibility to review applications and agree allocations for these grants throughout the year until the fund had been exhausted, be noted;


2.    the Borough-wide Community Grants budget as set out in Key Point C, be noted;


3.    the existing allocation of £2,000 per Councillor as set out in the Neighbourhood’s Councillor Ward Funding Scheme, be retained.


4.    the opportunities available for further grant funding and Community Infrastructure Levy (CIL) receipts, as set out in paragraphs 10-21 of the report, and the responsibility for the Committee to consider any future bids that are made for these funds be noted; and


5.    no cap be applied to the amount of CIL funding that can be allocated to individual projects each year.










63.         Urgent Items Authorised by the Chair



There were no urgent items.