For enquiries on this agenda, please contact:

Ann Sweeney , tel 020 8547 4629



Published on 4 March 2019



Audit, Governance and Standards Committee


Date:                Tuesday 12 March 2019


Time:               7:30 pm


Place:              Guildhall, Kingston upon Thames



Members of the Committee


  Councillor Yogan Yoganathan



  Councillor Kim Bailey


(Vice Chair)

  Councillor Zain Abbas  Councillor Rowena Bass  Councillor Jaesung Ha





            Independent Member        Paul Eardley


Everyone is welcome to attend the meeting


This agenda is available to view on:

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Meeting information




·                All meetings have access for people who may have mobility difficulties.  Where there are stairs, a lift or stairlift is available.  Disabled parking spaces are available on site.

·                Toilet facilities will be easily accessible from the meeting room.

·                For people who are deaf or have hearing impairments, there is an induction loop (this may only be available in the first 2 or 3 rows).

·               A large print copy of the agenda can be requested in advance.


Emergency evacuation arrangements


If the fire alarm sounds, please leave the building by the nearest exit. If you require assistance, please remain seated and an Officer will assist you from the building.


Recording of the meeting


 This meeting will be recorded and the recording will be available on the web site ( with the agenda and minutes.




Residents and journalists/media wishing to film meetings are permitted to do so but are asked to give advance notice of this and respect any concerns expressed by people on being filmed.


Phrases used at meetings


Like all organisations, the Council has its own ‘jargon’.  On the agenda and during debates you will see/hear the following phrases:


·           Interests - Councillors must say if they have an interest in any of the items on the agenda.  Interests may be personal or pecuniary.  Depending on the interests declared, it might be necessary for the Councillor to leave the meeting.  The detail on interests is in Part 5A of the Constitution - Members’ Code of Conduct.





The minutes briefly summarise the item and record the decision.  They do not record who said what during the debate.




Apologies for absence



Declarations of Interest


Question Time


Up to 15 minutes are available at the start of the meeting to deal with questions which have been submitted to the Chair from members of the public.    Questions should be submitted in writing before the meeting or handed in at the start of the meeting on the green forms provided.  Where a full reply cannot be given orally at the meeting, a written reply will be sent to the questioner and members of the Committee.

Any questions directed to the external auditors – Grant Thornton - on which it is not possible to give an immediate response will be noted and responded to in writing.











To confirm the minutes of the meeting held on 21 November 2018.





External Audit Plan and Pension Fund Plan 18/19

Appendix A








Annual Certification Letter

Appendix B








Summary Corporate Risk Register Update

Appendix C








Internal Audit Update

Appendix D








Internal Audit Charter and Strategy and Internal Audit Plan 2019/20

Appendix E








Date of Next Meeting and dates for Municipal Year 2019/20





Next meeting Thursday 02 May 19




Tuesday 30 Jul 19

Thursday 24 Oct 19

Thursday 23 Jan 20

Thursday 30 Apr 20





Exclusion of the Press and Public





The following resolution is included as a standard item which will only be relevant if any exempt matter is to be considered at the meeting for which the Committee wish to resolve to exclude the press and public:


To exclude the public from the meeting under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph x of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.





Urgent Items Authorised by the Chair








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