Agenda

 

For enquiries on this agenda, please contact:

Ann Sweeney , tel 020 8547 4629

email: ann.sweeney@kingston.gov.uk

 

Published on 4 March 2019

 

 

Audit, Governance and Standards Committee

 

Date:                Tuesday 12 March 2019

 

Time:               7:30 pm

 

Place:              Guildhall, Kingston upon Thames

 

 

Members of the Committee

 

  Councillor Yogan Yoganathan

 

(Chair)

  Councillor Kim Bailey

 

(Vice Chair)

  Councillor Zain Abbas  Councillor Rowena Bass  Councillor Jaesung Ha

 

 

 

 

            Independent Member        Paul Eardley

 

Everyone is welcome to attend the meeting

 

This agenda is available to view on: www.kingston.gov.uk

You can also access this agenda through the Modern.gov app or by scanning the QR code with your smartphone.

 


Meeting information

 

Accessibility

 

·                All meetings have access for people who may have mobility difficulties.  Where there are stairs, a lift or stairlift is available.  Disabled parking spaces are available on site.

·                Toilet facilities will be easily accessible from the meeting room.

·                For people who are deaf or have hearing impairments, there is an induction loop (this may only be available in the first 2 or 3 rows).

·               A large print copy of the agenda can be requested in advance.

 

Emergency evacuation arrangements

 

If the fire alarm sounds, please leave the building by the nearest exit. If you require assistance, please remain seated and an Officer will assist you from the building.

 

Recording of the meeting

 

 This meeting will be recorded and the recording will be available on the web site (www.kingston.gov.uk) with the agenda and minutes.

 

Filming

 

Residents and journalists/media wishing to film meetings are permitted to do so but are asked to give advance notice of this and respect any concerns expressed by people on being filmed.

 

Phrases used at meetings

 

Like all organisations, the Council has its own ‘jargon’.  On the agenda and during debates you will see/hear the following phrases:

 

·           Interests - Councillors must say if they have an interest in any of the items on the agenda.  Interests may be personal or pecuniary.  Depending on the interests declared, it might be necessary for the Councillor to leave the meeting.  The detail on interests is in Part 5A of the Constitution - Members’ Code of Conduct.

 

 

Minutes

 

The minutes briefly summarise the item and record the decision.  They do not record who said what during the debate.


 

AGENDA

 

Apologies for absence

 

 

Declarations of Interest

 

Question Time

 

Up to 15 minutes are available at the start of the meeting to deal with questions which have been submitted to the Chair from members of the public.    Questions should be submitted in writing before the meeting or handed in at the start of the meeting on the green forms provided.  Where a full reply cannot be given orally at the meeting, a written reply will be sent to the questioner and members of the Committee.

Any questions directed to the external auditors – Grant Thornton - on which it is not possible to give an immediate response will be noted and responded to in writing.

 

 

</AI1>

<AI2>

1.             

Minutes

 

 

 

 

To confirm the minutes of the meeting held on 21 November 2018.

 

</AI2>

<AI3>

2.             

External Audit Plan and Pension Fund Plan 18/19

Appendix A

 

 

 

 

</AI3>

<AI4>

3.             

Annual Certification Letter

Appendix B

 

 

 

 

</AI4>

<AI5>

4.             

Summary Corporate Risk Register Update

Appendix C

 

 

 

 

</AI5>

<AI6>

5.             

Internal Audit Update

Appendix D

 

 

 

 

</AI6>

<AI7>

6.             

Internal Audit Charter and Strategy and Internal Audit Plan 2019/20

Appendix E

 

 

 

 

</AI7>

<AI8>

7.             

Date of Next Meeting and dates for Municipal Year 2019/20

 

 

 

 

Next meeting Thursday 02 May 19

 

2019/20

 

Tuesday 30 Jul 19

Thursday 24 Oct 19

Thursday 23 Jan 20

Thursday 30 Apr 20

 

</AI8>

<AI9>

8.             

Exclusion of the Press and Public

 

 

 

 

The following resolution is included as a standard item which will only be relevant if any exempt matter is to be considered at the meeting for which the Committee wish to resolve to exclude the press and public:

 

To exclude the public from the meeting under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph x of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

</AI9>

<AI10>

9.             

Urgent Items Authorised by the Chair

 

 

 

 

 

</AI10>

<TRAILER_SECTION>

Trailer Section

</TRAILER_SECTION>

 

 

<LAYOUT_SECTION>

 

FIELD_SUMMARY

</LAYOUT_SECTION>

 

<TITLE_ONLY_LAYOUT_SECTION>

 

 

</TITLE_ONLY_LAYOUT_SECTION>

<HEADING_LAYOUT_SECTION>

</HEADING_LAYOUT_SECTION>

<TITLED_COMMENT_LAYOUT_SECTION>

 

FIELD_SUMMARY

</ TITLED_COMMENT_LAYOUT_SECTION>

<COMMENT_LAYOUT_SECTION>

FIELD_SUMMARY

</ COMMENT_LAYOUT_SECTION>

<SUBNUMBER_LAYOUT_SECTION>

FIELD_SUMMARY

 

</SUBNUMBER_LAYOUT_SECTION>

<TITLE_ONLY_SUBNUMBER_LAYOUT_SECTION>

</TITLE_ONLY_SUBNUMBER_LAYOUT_SECTION>