Agenda

 

For enquiries on this agenda, please contact:

Gary Marson, Corporate Head of Democratic and Electoral Services, tel 0208 547 5021

email: gary.marson@kingston.gov.uk

 

Published on 16 July 2019

 

 

Audit, Governance and Standards Committee

 

Date:                Wednesday 24 July 2019

 

Time:               7:30 pm

 

Place:              The Committee Room, Kingston College, Kingston Hall Rd, Kingston upon Thames KT1 2AQ (Please note venue)

 

 

Members of the Committee

 

Councillors Yogan Yoganathan (Chair), Mark Beynon (Vice-Chair), Rowena Bass, Jaesung Ha and Caroline Kerr

 

 

Independent Member        Paul Eardley

 

Everyone is welcome to attend the meeting

 

This agenda is available to view on: www.kingston.gov.uk

You can also access this agenda through the Modern.gov app or by scanning the QR code with your smartphone.

 


Meeting information

 

Accessibility

 

·                All meetings have access for people who may have mobility difficulties.  Where there are stairs, a lift or stairlift is available.  Disabled parking spaces are available on site.

·                Toilet facilities will be easily accessible from the meeting room.

·                For people who are deaf or have hearing impairments, there is an induction loop (this may only be available in the first 2 or 3 rows).

·               A large print copy of the agenda can be requested in advance.

 

Emergency evacuation arrangements

 

If the fire alarm sounds, please leave the building by the nearest exit. If you require assistance, please remain seated and an Officer will assist you from the building.

 

Recording of the meeting

 

 This meeting will be recorded and the recording will be available on the web site (www.kingston.gov.uk) with the agenda and minutes.

 

Filming

 

Residents and journalists/media wishing to film meetings are permitted to do so but are asked to give advance notice of this and respect any concerns expressed by people on being filmed.

 

Phrases used at meetings

 

Like all organisations, the Council has its own ‘jargon’.  On the agenda and during debates you will see/hear the following phrases:

 

·           Interests - Councillors must say if they have an interest in any of the items on the agenda.  Interests may be personal or pecuniary.  Depending on the interests declared, it might be necessary for the Councillor to leave the meeting.  The detail on interests is in Part 5A of the Constitution - Members’ Code of Conduct.

 

 

Minutes

 

The minutes briefly summarise the item and record the decision.  They do not record who said what during the debate.


 

AGENDA

 

 

Question Time

 

Up to 15 minutes are available at the start of the meeting to deal with questions which have been submitted to the Chair from members of the public.    Questions should be submitted in writing before the meeting or handed in at the start of the meeting on the green forms provided.  Where a full reply cannot be given orally at the meeting, a written reply will be sent to the questioner and members of the Committee.

Any questions directed to the external auditors – Grant Thornton - on which it is not possible to give an immediate response will be noted and responded to in writing.

 

<AI1>

1.             

Apologies for Absence and Substitutions

 

 

</AI1>

<AI2>

2.             

Declarations of Interest

 

 

</AI2>

<AI3>

3.             

Minutes

 

To confirm the minutes of the meeting held on 2 May 2019.

 

</AI3>

<AI4>

4.             

Statement of Accounts and Audit 2018-19

Appendix A

To review the outcome of the Audit of Accounts and Pension Fund Accounts for 2018/19 and approve the audited accounts for publication.

 

</AI4>

<AI5>

5.             

Annual Governance Statement 2018/19

Appendix B

To consider for approval and subsequent sign off by the Leader of the Council and the Chief Executive, the Council’s Annual Governance Statement for the year 2018/19.

 

</AI5>

<AI6>

6.             

Corporate Risk Register and Risk Monitoring

Appendix C

To provide the Committee with an update on high priority risks identified by directorate management teams, mitigating action being taken, and on the arrangements for further dissemination of risks to relevant Strategic Committees.

 

</AI6>

<AI7>

7.             

Treasury Management Annual Report 2018-19

Appendix D

To inform the Committee of the Council’s Treasury Management activities and

performance for 2018 -19.

 

</AI7>

<AI8>

8.             

Review of the Code of Corporate Governance

Appendix E

To consider the revised local Code of Corporate Governance

 

</AI8>

<AI9>

9.             

Annual Internal Audit and Fraud Report 2018/19

Appendix F

To note the Annual Internal Audit and Fraud Report

 

</AI9>

<AI10>

10.          

Anti Fraud & Anti Corruption Strategy Review

Appendix G

To review the Council’s Anti-Fraud and Anti-Corruption Strategy.

 

</AI10>

<AI11>

11.          

Member Code of Conduct Annual Report

Appendix H

To report a summary of the Code of Conducts complaints received

by the Council’s Monitoring Officer during 2017 & 2018, recommend the renewal of the appointment of the Independent Persons and provide a briefing on the recent Report of the Committee on Standards in Public Life.

</AI11>

<AI12>

12.          

Urgent Items Authorised by the Chair

 

 

</AI12>

<AI13>

13.          

Exclusion of the Press and Public

 

The following resolution is included as a standard item which will only be relevant if any exempt matter is to be considered at the meeting for which the Committee wish to resolve to exclude the press and public:

 

To exclude the public from the meeting under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph x of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

</AI13>

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