For enquiries on this agenda, please contact:

Sam Nicholls tel:  010 8547 5533



Published on 2 September 2019



Surbiton Neighbourhood Committee



Date:                Tuesday 10 September 2019


Time:               7:30 pm


Place:              Glenmore House, The Crescent, Surbiton KT6 4BN


Members of the Committee




Alexandra Ward

Councillor Mark Beynon

Councillor Sam Foulder-Hughes (Chair)

Councillor Sharron Falchikov-Sumner


Berrylands Ward

Councillor Sushila Abraham

Councillor Anita Schaper

Councillor John Sweeney (Vice Chair)


St Mark’s Ward

Councillor Liz Green

Councillor Diane White

Councillor Yogan Yoganathan


Surbiton Hill Ward




Councillor Hilary Gander

Councillor Alison Holt

Councillor Malcolm Self


Everyone is welcome to attend the meeting




This agenda is available to view on:

You can also access this agenda through the app or by scanning the QR code with your smartphone.








Questions and public participation


·                     a 30 minute question and answer session at the start of the meeting –advance notice of questions is encouraged.


·                     contributions during the debate on items at the discretion of the Chair.  However this is with the exception of any planning applications, enforcement or TPOs.  Please see guidance notes on speaking on these items at the end of the agenda. 






Apologies for Absence







Declarations of Interest













Minutes of Previous Meeting



To confirm the minutes of the meeting held on 18 July 2019





Neighbourhood Manager's Report






Update on the latest design of the Tolworth Roundabout



A presentation from Transport for London





Community Engagement Framework

Appendix A


The Committee is requested to provide comments on the

proposed framework





Beaconsfield Road Area Consultation Results

Appendix B


To consider the consultation results and the way forward





Local Improvement Programme (LIP) 20/21

Appendix C


The Committee is requested provide comment on the proposals





Work Programme

Appendix D


To note the Work Programme






Exclusion of the Press and Public



The following resolution is included as a standard item which will only be relevant if any exempt matter is to be considered at the meeting for which the Committee wish to resolve to exclude the press and public:


To exclude the public from the meeting under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph x of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.






Urgent Items Authorised by the Chair





Trailer Section















































































Welcome to this meeting


The following information explains the way some things are done at the meeting and some of the procedures.


Information about the Surbiton Neighbourhood Committee




·                    All meetings have access for people who may have mobility difficulties.  If there are stairs, a lift or stairlift is available. Disabled parking spaces are available on site.

·                    Toilet facilities will be easily accessible from the meeting room.

·                    For people who are deaf or have hearing impairments, there is an induction loop (depending on the building, this may only be available in the first 2 or 3 rows).

·                    A large print copy of the agenda can be requested in advance.


Emergency evacuation arrangements - If the fire alarm sounds, please leave the building by the nearest exit. If you require assistance please remain seated and an Officer will assist you from the building.


Recording of the meeting - This meeting will be recorded and the recording will be available on the web site ( with the agenda and minutes.


Filming - Residents and journalists/media wishing to film meetings are permitted to do so but are asked to give advance notice of this and respect any concerns expressed by people on being filmed.


Information for members of the public - Details on access to the meeting, asking questions, speaking on items, call in and other information are just after the list of items.


There is a Question Time of up to 30 minutes from 7.30pm – 8pm.


Running order - Items may be taken in a different order depending on the interests of the members of the public present at the meeting.  Please fill out a green form, available at the start of the meeting, if you would like to request that a particular item is heard earlier.


What Time Will the Meeting Finish?

The Committee has agreed that its meetings will normally finish by 10.30pm. You may hear this time referred to as 'the guillotine'. If, however, it appears that the meeting is likely to go on later and the members of the Committee wish to continue discussing the business on the agenda the Committee can agree either to extend the cut off point or not apply it at all.


Please note that there are no Planning Applications, Enforcement, or TPOs items for this meeting


Contact for further information - For further about Council Committees and meetings please contact Sam Nicholls 020 8547 5533, email:


More meeting information


Public participation during the meeting - During the course of the meeting, the Chair, at his/her discretion, may allow contributions, on items listed on the agenda.  To attract the Chair’s attention please raise your hand.


Do you want to ask a question or are you here for a particular item? - There are green slips available that can be used to ask a question or to ask for an item to be taken earlier in the meeting. Please fill in the relevant part and hand this in to the Committee Secretary at the top table.


Question time - Questions may be submitted in writing before the meeting or handed in at the start of the meeting on the green forms provided.  For enquiries please contact Rodrigo Sanchez  020 8547 5021, email:


Where a full reply cannot be given at the meeting, a written reply will be sent to the questioner, members of the Committee and the local press.  The Chair may disallow any question which, in his/her opinion, is scurrilous, capricious, irrelevant or otherwise objectionable.


Speaking at meetings - Speaking at a meeting can be a daunting prospect and every effort is made to make this as easy as possible.   Speech friendly arrangements will take account of people who may have a speech impairment, e.g. they may have a stammer. If you have any individual requirements or feel that standing or addressing the meeting may present a difficulty, please let us know beforehand. Arrangements will be made to help you as far as reasonably possible.


Phrases used at meetings - Like all organisations, the Council has its own ‘jargon’.  On the agenda and during debates you will see/hear the following phrases:


Interests - Councillors must say if they have an interest in any of the items on the agenda.  Interests may be personal or pecuniary.  Depending on the interests declared, it might be necessary for the Councillor to leave the meeting. The detail on interests is in Part 5A of the Constitution - Members’ Code of Conduct.


Call in  - Most of the decisions made at the Committee, except on decisions on planning applications/ planning enforcement/tree preservation orders and any licensing applications, can be called in for review by a minimum of 100 people who live, work or study in the Borough or 9 Councillors.  A Decision Notice will be published on the Council’s website soon after the meeting with details of the decisions and the call in period expires 10 working days after the meeting. Decisions are not, therefore, acted upon until it is clear that they are not going to be called in.


The call in means the decision will be reviewed by a meeting of the Council’s Scrutiny Panel. The Panel at this meeting cannot change the original decision. It may decide that no further action is necessary, in which case the decision will be implemented or will refer the issue back to the decision making Committee (or, exceptionally, to a meeting of the Full Council) with its views and a request that the decision is reconsidered taking account of these views


Minutes - The minutes briefly summarise the item and record the decision.  They do not record who said what during the debate.