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Published on 25 July 2019







Scrutiny Panel



Date:                Tuesday 30 July 2019


Time:               7:00 pm


Place:              Guildhall, Kingston upon Thames




Members of the Committee


Councillor Kevin Davis (Chair), Councillor Rowena Bass (Vice Chair), Councillor Patricia Bamford, Councillor Simon Edwards*, Councillor Ian George**, Councillor John Sweeney and Councillor Yogan Yoganathan

* Councillor Mark Beynon to act as substitute

** a Councillor is to act as a substitute as Councillor George sat on the originating committee of one of the decisions referred to the Community Call-In procedure. This Councillor will be confirmed at the meeting of the Scrutiny Panel.




Everyone is welcome to attend the meeting


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Apologies for Absence







Declarations of Interest








To confirm the minutes of the last meeting of the Scrutiny Panel (27 March 2019) as a true and accurate record.





Scrutiny Panel Procedure


To agree a procedure for the Community Call-Ins. A suggested procedure for both Community Call-Ins is below. However, the procedure of the meeting is at the discretion of the Scrutiny Panel


1.    A representative of those named in the Community Call-In to address the Scrutiny Panel and present the Community Call-In;

a.    Other representatives to address the Scrutiny Panel at the discretion of the Chair only


2.    Questions from the Scrutiny Panel to the Community Call-In representative(s)


3.    Member(s) responsible for the decision to address the Scrutiny Panel and present the response to the Community Call-In;

a.    Other members of the originating committee and/or officers to address the Scrutiny Panel at the discretion of the Chair only


4.    Questions from the Scrutiny Panel to the member(s) responsible for the decision


5.    Questions to the Community Call-In representative(s) from:

a.    the member(s) responsible for the decision; and

b.    the Scrutiny Panel


6.    Questions to the member(s) responsible for the decision from:

a.    the Community Call-In representative(s); and

b.    the Scrutiny Panel


7.    Final comments from the representative(s) of those calling in the decision


8.    Final comments from member(s) responsible for the decision


9.    Debate and decision by the Scrutiny Panel





Community Call-In of Community Engagement Framework

Appendix A

To report the Community Call-In of the Community Engagement Framework, as agreed by the Community and Engagement Committee on 12 July 2019.





Community Call-In of Housing Delivery Action Plan

Appendix B

To report the Community Call-In of the Housing Delivery Test Action Plan, as agreed by Strategic Housing and Planning Committee on 19 July 2019.





Exclusion of the Press and Public


The following resolution is included as a standard item which will only be relevant if any exempt matter is to be considered at the meeting for which the Committee wish to resolve to exclude the press and public:


To exclude the public from the meeting under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph X of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.






Urgent Items Authorised by the Chair





Trailer Section





























Welcome to this meeting


Notice of Webcast

This meeting is being filmed for live and subsequent recorded broadcast via the Council's website. The images and sound recording may also be used for training purposes within the Council. Generally the public seating areas are not filmed. However, the layout of the room means that the Council is unable to guarantee a seat/location that is not within the coverage area (images and sound) of the webcasting equipment.


By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings for webcasting and/or training purposes.



Running order


Are you here for a particular item? Items may be taken in a different order depending on the interests of the members of the public present at the meeting.  Please fill out a green form at the start of the meeting and hand this to the Democratic Services Officer if you would like to request that a particular item is heard earlier in the meeting.


Taking part in the meeting


During the course of the meeting, the Chair, at his/her discretion, may allow contributions, on items listed on the agenda. To attract the Chair’s attention, please raise your hand.


Speaking at meetings


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More meeting information




·                All meetings have access for people who may have mobility difficulties.  If there are stairs, a lift or stairlift is available.  Disabled parking spaces are available on-site.

·                Toilet facilities will be easily accessible from the meeting room.

·                For people who are deaf or have hearing impairments, there is an induction loop (depending on the building, this may only be available in the first 2 or 3 rows).

·               A large print copy of the agenda can be requested in advance.


Emergency evacuation arrangements


If the fire alarm sounds, please leave the building by the nearest exit. If you require assistance, please remain seated and an Officer will assist you from the building.




Residents and journalists/media wishing to film meetings are permitted to do so but are asked to give advance notice of this and respect any concerns expressed by people on being filmed.




Councillors must say if they have an interest in any of the items on the agenda.  Interests may be personal or pecuniary.  Depending on the interests declared, it might be necessary for the Councillor to leave the meeting.  The detail on interests is in Part 5A of the Constitution - Members’ Code of Conduct.




The minutes briefly summarise the item and record the decision.  They do not record who said what during the debate.