MEETING OF THE COUNCIL

 

29 April 2021

 

(7:30 pm - 11:41 pm)

 

The Mayor (Councillor Margaret Thompson)

The Deputy Mayor (Councillor Sushila Abraham)

 

Councillors

 

 

  Zain Abbas

  Sushila Abraham

  Steph Archer

  Roy Arora

  Kim Bailey

  Rowena Bass

  Mark Beynon

  Fiona Boult

  Olivia Boult

  Tim Cobbett

  David Cunningham

  Emily Davey

  Kevin Davis

  Lorraine Dunstone

  Mark Durrant

  Simon Edwards

  Sam Foulder-Hughes

  Ed Fram

  Hilary Gander

  Ian George

  Dennis Goodship

  Liz Green

  Jaesung Ha

 

  Lesley Heap

  Alison Holt

  Jason Hughes

  Caroline Kerr

  Andreas Kirsch

  Katrina Lidbetter

  Rebekah Moll

  Maria Netley

  Munir Ravalia

  Dave Ryder-Mills

  Anita Schaper

  Malcolm Self

  Nicola Sheppard

  Chrisine Stuart

  Sharron Falchikov-Sumner

  John Sweeney

  Thay Thayalan

  Jon Tolley

  Olly Wehring

  Diane White

  Annette Wookey

  Yogan Yoganathan

  Sharon Young

 

* Absent

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60.         Minute's silence for HRH Prince Philip, The Duke of Edinburgh

 

 

The Mayor invited Members to observe a minute’s silence in memory of His Royal Highness, Prince Philip, The Duke of Edinburgh.

 

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61.         Apologies

 

 

There were no apologies for absence.

 

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62.         Declarations of Interest

 

 

Councillors Lorraine Dunstone and Simon Edwards declared interests in relation to item 11 which outlined the recommendations of the Response and Recovery Committee on the Cambridge Road Estate programme delivery. Both Members were Council representatives on the Joint Venture company and although they did not believe this gave rise to any conflict of interest they nevertheless left the meeting for the duration of the item and took no part in the proceedings thereon.

 

 

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63.         Minutes

 

 

The minutes of the previous meeting held on 25 February 2021 were approved as a correct record.

 

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64.         Mayor's Announcements

 

 

The Mayor congratulated two Housing Officers, Jacqueline Farrier and Jane Mellard, who had been nominated for a commendation from the Metropolitan Police  BCU Commander for their dedication and professionalism in ensuring the safety of  the residents of the Borough, as well as their enthusiasm for partnership working  with the Police and particularly for their work on the Cambridge Road Estate. It was noted that they had worked tirelessly to safeguard the most vulnerable and improve the lives of all the residents on the estate, building up outstanding levels of trust and confidence within the community.

 

It was announced that the Mayors Ball which had been provisionally scheduled to take place on 23rd April, would be cancelled. The Mayor extended her sincere thanks to those who had agreed to nevertheless donate the value of their ticket to the Mayors Charitable fund.

 

Members were reminded about the Mobile Mop Up project which had been running in the borough in partnership with Genuine Solutions. The Mayor was seeking donations of unwanted mobile phones so that they could be reused or the parts recycled, with the Mayor's Charitable Trust continuing to benefit from the proceeds raised.

 

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65.         Petitions

 

 

There were no petitions submitted.

 

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66.         Public Questions

 

 

In accordance with Procedure Rule 17(A) replies were given to Public Questions and supplementary questions (as set out in Annex 1 to the minutes).

 

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<AI8>

67.         Motion

 

 

In accordance with Procedure Rule 8(A)(5), the Council debated the following motion which was submitted on behalf of the Opposition Group of the Council (Conservative Group), as proposed by Councillor Kevin Davis and seconded by Councillor David Cunningham.

 

“This council acknowledges that;

1.  the Coronavirus pandemic has brought a sharp focus on the issue of public health and specifically the health and wellbeing of the residents of the Borough,

2.  residents in Kingston are more healthy overall than the national or London population (measured using a variety of measures including life expectancy which is greater than the England average by 1.9 years for Kingston men and 1.4 years for Kingston women), 

3.  health outcomes and life expectancy in Kingston are generally good because of the overall affluence of the area

4.  good overall health outcomes hide specific areas of deprivation where average life expectancy is not so good - Male life expectancy ranged from 77.1 years in Norbiton to 84.1 years in Tudor. Female life expectancy was also lowest in Norbiton (80.5 years) but highest in Old Malden (87.4 years)

5.  since the start of the Go Cycle scheme in 2014 this council has made progress in the provision of healthy opportunities for short journeys and the use of exercise equipment in a small number of parks and in its support of the Joint Strategic Needs Assessment

 

This council believes that;

 

6.  the pandemic has shown that there is significant demand and a new understanding of public health and the need for good access to open spaces as part of a healthy lifestyle,

7.  access to public space and the enhancement of the public realm should be a priority for the council in supporting the greater health and wellbeing of residents.

 

This council resolves to;

 

8.  encourage the provision of public exercise in our parks by working with businesses and exercise providers to licence a greater range of exercise and meditation classes,  

9.  explore with our adult education provider what additional health and fitness provision could be made through the established adult education provision and at a wider range of venues,

10.  lobby the Royal Parks Agency to not introduce excessive car parking charges that could lead to the lessening of opportunities for public exercise by preventing access to the park by lower-income families and in any scheme ensure they do not penalise regular visits by families and dog walkers,

11.  work with the Royal Parks Agency to find measures that will further enhance the enjoyment and access to exercise presented by the park without damaging the health and wellbeing of those Kingston residents living close to the park and impacted by its measures,

12.  present a report to the Autumn 2021 meeting of the Place committee on the provision of public exercise equipment in a wider number of public locations, including wayside gardens, public parks and other areas with community access,

13.  present a report to the Autumn 2021 meeting of the People committee establishing what further provision of public exercise equipment can be made to our publicly owned housing estates,

14.  require the provision of a replacement Kingfisher swimming pool through a single, stand-alone capital project, funded by borrowing, expedited at speed and at least by the deadline of Quarter 3 2023 set by the Response and Recovery Committee of 26 November 2020,

15.  repay the borrowing for the pool identified at 14, in due course, from the receipts derived from the subsequent development of the Cattle Market and Guildhall complex,

16.  require an annual report on the health and wellbeing of the borough to be presented to the full council with an action plan on the specific measures that the council will be taking in the future year to support residents and their public health.

17.  require a report be presented to the full council in the meeting immediately prior to Christmas 2021 so we can see progress on the measures outlined in this motion.”

 

The Leader of the Council, Councillor Caroline Kerr proposed an amendment to the motion, seconded by Councillor John Sweeney, which inserted the following:

 

“This Council acknowledges that;

 

1.      the Coronavirus pandemic has brought a

sharp focus on the issue of public health and specifically the health and

wellbeing of the residents of the Borough,

     Insert new points 2, 3 and 4 and reorder numbers

2.

the Health and Well-Being Board has identified the

fight against obesity to be a major public health priority in the borough and

we are committed to the whole systems approach to obesity; 

3.

exercise equipment in parks and estates are a small

part of improving overall public health in Kingston. In order to tackle obesity

and health inequalities a holistic approach that addresses housing, employment,

diet, physical activity and mental health issues is required;    

4.

physical activity needs a range of approaches that include increasing

confidence levels to use open spaces, investing in pathways and working with

voluntary organisations to bring together social and active opportunities;”

5. residents in Kingston are more healthy overall than the national or London

population (measured using a variety of measures including life expectancy

which is greater than the England average by 1.9 years for Kingston men and 1.4

years for Kingston women), 

6. health outcomes and life expectancy in Kingston are

generally good because of the overall affluence of the area

7. good overall health outcomes hide specific areas of

deprivation where average life expectancy is not so good - Male life expectancy

ranged from 77.1 years in Norbiton to 84.1 years in

Tudor. Female life expectancy was also lowest in Norbiton

(80.5 years) but highest in Old Malden (87.4 years)

 

8. since the start of the Go Cycle scheme in 2014 this council has made progress

in the provision of healthy opportunities for short journeys and the use of

exercise equipment in a small number of parks and in its support of the Joint

Strategic Needs Assessment.

 

This Council believes that;

 

9. the pandemic has shown that there is significant demand and

a new understanding of public health and the need for good access to open

spaces as part of a healthy lifestyle;

 

10. access to public space and the enhancement of the public

realm Insert: “is” Delete: “should be” a priority for the

council in supporting the greater health and wellbeing of residents.

 

This

Council resolves to;

 

11. Insert: “continue to” encourage the provision of public exercise in our

  parks by working with Insert:the community,” businesses and exercise providers to license a greater range of exercise and meditation classes Insert:and other such activities as promote public health;” 

Insert

new point 12 and renumber following points:

“12.  Explore the provision of training and support for volunteers and leaders of community based sports activities to increase participation across the borough;”

13. 

Insert: “continue to” explore with our adult education provider what additional health and fitness provision could be made through the established adult education provision and at a wider range of venues,

14. Insert: “continue to” lobby the Royal Parks Agency to not introduce excessive car parking charges that could lead to the lessening of opportunities for public exercise by preventing access to the park by lower-income families and in any scheme ensure they do not penalise regular visits by families and dog walkers,

15. work with the Royal Parks Agency to find measures that will further enhance the enjoyment and access to exercise presented by the park without damaging the health and wellbeing of those Kingston residents living close to the park and impacted by its measures,

      Delete: old point 12 present a report to the Autumn 2021 meeting of the  Place committee on the provision of public exercise equipment in a wider number of public locations, including wayside gardens, public parks and other areas with community access;

      Delete: old point 13 present a report to the Autumn 2021 meeting of the People committee establishing what further provision of public exercise equipment can be made to our publicly owned housing estates

Insert

new point 16 and renumber: 

“16. present a report to the Autumn 2021 meeting of the Place committee on investments and plans in place that provide an holistic approach to public health and address our health inequality priorities across the borough;”

17. Insert: “welcome the commitment to provide” a replacement Kingfisher swimming pool Insert:as set out by the Response and Recovery Committee of 26 November 2020, expedited at speed for the deadline of Quarter 3 2023, subject to the business case which will be provided to the Response and Recovery Committee on 13 May 2021;”

    Delete old points 14 and 15

: 

       14. require the provision of a replacement Kingfisher swimming pool through a single, stand-alone capital project, funded by borrowing, expedited at speed and at least by the deadline of Quarter 3 2023 set by the Response and Recovery Committee of 26 November 2020,

       15. repay the borrowing for the pool identified at 14, in due course, from the receipts derived from the subsequent development of the Cattle Market and Guildhall complex, 

 

18. Insert:continue to require” an annual report on the health and wellbeing of the borough to be presented Delete: “to full council Insert: “during the summer” with an action plan on the specific measures that the council will be taking in the future year to support residents and their public health Insert: “reporting to a future strategic committee;”

 

19. require a report be presented to the full council Insert: “as part of the 2022/23 budget process”  Delete: “in the meeting immediately prior to Christmas

2021” so we can see progress on the Insert:

 

Council’s public health priorities.”

  

The meeting was adjourned for a short period to enable Members to read the amendment. Upon the resumption, following debate the amendment was put to the vote and carried, thereby forming the substantive motion.

 

For the purposes of clarification, a Point of Order raised in the private chat function of the virtual meeting by Councillor Katrina Lidbetter referred to the use of the term 'purdah' by Councillor Sharron Falchikov-Sumner to describe the Pre-Election Period. Councillor Lidbetter subsequently confirmed that she did not intend to imply any form of racist intent on the part of Councillor Falchikov-Sumner, merely to explain that she felt the technical term "pre-election period" was preferable.

 

Voting:

 

For:                 Councillors Abraham, Archer, Bailey, Beynon, Fiona Boult, Olivia Boult, Cobbett, Davey, Dunstone, Durrant, Edwards, Foulder-Hughes, Gander, Goodship, Green, Ha, Heap, Holt, Kerr, Kirsch, Lidbetter, Moll, Ravalia, Ryder-Mills, Schaper, Self, Stuart, Sweeney, Thayalan, Thompson, Wehring, White, Yoganathan and Young. (34)

 

Against:         Councillors Arora, Bass, Cunningham, Davis, Fram, Falchikov-Sumner, George, Hughes, Netley, and Sheppard (10).

 

Abstain:         Councillors Tolley and Wookey (2).

 

Councillors Abbas was unable to vote due to technical difficulties.

 

After debate a vote was taken on the substantive motion:

 

Voting:

 

For:                 Councillors Abraham, Archer, Bailey, Beynon, Fiona Boult, Olivia Boult, Cobbett, Davey, Dunstone, Durrant, Edwards, Foulder-Hughes, Gander, Goodship, Green, Ha, Heap, Holt, Kerr, Kirsch, Lidbetter, Moll, Ravalia, Ryder-Mills, Schaper, Self, Stuart, Sweeney, Thayalan, Thompson, Tolley, Wehring, White, Wookey, Yoganathan and Young. (36)

 

Against:         Councillors Arora, Bass, Cunningham, Davis, Fram, George, Hughes, Netley, and Sheppard (9).

 

Abstain:         Councillor Falchikov-Sumner (1).

 

Councillors Abbas was unable to vote due to technical difficulties.

 

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68.         Member Questions

 

 

In accordance with Procedural Rule 6 (1&2) replies were given to Member Questions and supplementary questions (as set out in Annex 1 to the minutes).

 

 

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69.         Constitutional Changes - Planning Arrangements

 

Appendix A

Members considered a report, at Appendix A of the agenda, which set out proposed amendments to the Planning Protocol and Responsibility for Functions sections of the Council’s Constitution following a review of the Council’s procedures around the determination of planning applications. It was noted that a review had been conducted in order to facilitate better engagement with those committees with planning related functions.

 

The proposals set out in the report had been considered by each Neighbourhood Committee and the Development Control Committee during January 2021, prior to submission to Council on 29 April 2021. It was noted that a number of amendments and clarifications had been made as a response to comments and recommendations arising from dialogue with the respective committees and these were identified in the report, annexes and appendices.

 

RESOLVED that –

 

1.    the revisions to Part 3A of the Constitution, Responsibility for Functions, in respect of the Neighbourhood Committees and Development Control Committee as set out at Annexes 1 and 2 of the agenda respectively, and the revised Planning Protocol including Planning Procedure Rules at Annex 3 of the agenda be approved;

 

2.    Part 4A of the Constitution, Meeting Procedure Rules, be amended to cross reference with the detailed Planning Procedure Rules referenced in 1) above; and;

 

3.    the Monitoring Officer be authorised to make any further consequential minor changes arising from these proposals as may be required in consultation with the Portfolio Holders for Planning Policy & Culture and Community and Governance.

 

Voting:

 

For:                 Councillors Abbas, Abraham, Archer, Bailey, Beynon, Fiona Boult, Olivia Boult, Cobbett, Davey, Dunstone, Durrant, Edwards, Foulder-Hughes, Gander, Goodship, Green, Ha, Heap, Holt, Kerr, Kirsch, Lidbetter, Moll, Ravalia, Ryder-Mills, Schaper, Self, Stuart, Sweeney, Thayalan, Thompson, Tolley, Wehring, White, Wookey, Yoganathan and Young. (37)

 

Against:         Councillors Arora, Davis, Falchikov-Sumner, Fram, George, Hughes and Sheppard (7).

 

Abstain:         Councillor Bass, Cunningham and Netley (3).

 

 

 

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70.         Review of Constitutional Arrangements - Recommendations of the Response and Recovery Committee 25.03.21

 

Appendix B

Members considered a report at Appendix B of the agenda, which set out recommendations of the Response and Recovery Committee held on 25 March 2021 that sought to streamline the Council’s Strategic Committee structure, through a reduction in the number of Committees from five to three.

 

Members noted that the proposals were designed to better fit current and anticipated volumes of business, enhance the quality and effectiveness of the decision making process and increase the capacity of Members through the release of time for casework and training and development activities. It would also enable both Members and Officers to better focus on the achievement of corporate priorities.

 

It was noted that the three Committees, which would replace the established Strategic Committees and the temporary Committees operating during the Covid-19 pandemic, were based on the separation of functions into Place and People based services together with a Committee with oversight of corporate resources and policy direction.

 

It was proposed that 13 Members would serve on each Committee rather than 11 with the existing structure, which would provide a total of 39 seats, thereby ensuring that almost all Members who might wish to serve on a Strategic Committee could do so while still achieving a reduction from the present total of 55 seats. The political proportionality requirements would be waived to provide sufficient seats to the Conservative Group with a view to all Opposition Spokespersons in receipt of a Special Responsibility Allowance being able to sit on the relevant Committee and also to enable a seat to be allocated to the Member representing the Green Party.

 

The report also set out a number of proposed changes to the Council’s constitutional arrangements, including the Meeting Procedure Rules and Call-In Procedure Rules as well as a recommendation that the State of the Borough meeting no longer be a formal meeting of Council. A refresh of the Contract Regulations to ensure alignment with amendments to the Public Procurement Regulations following the withdrawal of the UK from the EU is also reported.

 

RESOLVED that –

 

1.    the Corporate and Resources, Place and People Strategic Committees be established with the membership arrangements set out in paragraphs 22-26 and the terms of reference at Annex 1 (of the agenda report) to replace the current Strategic Committees and the temporary Response and Recovery Committee and Culture, Housing, Planning and Environment Committee with effect from the commencement of the 2021/22 Municipal Year;

 

2.    the rules of political proportionality be disapplied in respect of the seats allocated on the Strategic Committees as set out in paragraph 24.

 

3.    the timetable of meetings for the 2021/22 Municipal Year, as set out at Annex 2, of the agenda report, be approved.

 

4.    the Corporate Head of Democratic and Electoral Services, in consultation with the relevant Committee Chairs, be authorised to make any amendments to the timetable of meetings as prove to be necessary during the course of the Municipal Year;

 

5.    the proposals set out at Annexes 4 and 5 of the agenda report for changes to the constitutional arrangements and Contract Regulations be approved with effect from the commencement of the 2021/22 Municipal Year; and

 

6.    the Monitoring Officer be authorised to make any further consequential minor changes arising from the proposals set out above as may be required, in consultation with the Portfolio Holder for Community and Engagement

 

Voting:

 

Members were unanimously in favour of recommendation (2) with regards to political proportionality.

 

A vote was taken collectively on recommendations (1), (3), (4), (5), and (6) as follows:

 

For:                 Councillors Abbas, Abraham, Archer, Arora, Bailey, Bass, Beynon, Fiona Boult, Olivia Boult, Cobbett, Cunningham, Davey, Davis, Dunstone, Durrant, Edwards, Foulder-Hughes, Fram, Gander, George, Goodship, Green, Ha, Heap, Holt, Hughes, Kerr, Kirsch, Lidbetter, Moll, Netley, Ravalia, Ryder-Mills, Schaper, Self, Sheppard, Stuart, Sweeney, Thayalan, Thompson, Tolley, Wehring, White, Wookey, Yoganathan and Young. (46)

 

Against:         None (0).

 

Abstain:         Councillor Falchikov-Sumner (1).

 

 

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71.         Cambridge Road Estate Programme Delivery - Recommendations from the Response and Recovery Committee 25.03.21

 

Appendix C

Members considered a report at Appendix C of the agenda, which set out recommendations in relation to the use of Compulsory Purchase powers (CPO), as a last resort, to acquire land within the boundary of the proposed CPO1 area of the Cambridge Road Estate regeneration scheme, following consideration at the Response and Recovery Committee held on 25 March 2021.

 

It was noted that the majority of the Cambridge Road Estate was already in the ownership of the Council. However there were a number of third party interests that needed to be acquired in order to enable the regeneration to be delivered. The majority of these were dwellings that had been acquired through use of the right to buy with some limited commercial interests.

 

The Council had the power to make a Compulsory Purchase Order under Section 226 (1) (a) of the Town and Country Planning Act 1990 (as amended by the Planning and Compulsory Purchase Act 2004). This provided that the Council may exercise its statutory powers to compulsorily acquire land where it believed that such acquisition would facilitate the carrying out of development, redevelopment or improvement on or in relation to the land. In order to exercise that power, the Council would also be satisfied:

that the development, redevelopment or improvement is likely to contribute to the achievement of one or more of the following objectives: (a) the promotion or improvement of the economic wellbeing of their area; (b) the promotion or improvement of the social wellbeing of their area: (c) the promotion or improvement of the environmental wellbeing of their area (Section 226 (1A).”

 

Having considered the project requirements, programme duration and phasing it was not considered appropriate to make a single CPO covering the whole Estate. Instead there would be a series of CPOs, the first of which will be CPO1 which will focus on the earlier phases.

 

It was noted that the CPO would need to be confirmed by the Secretary of State for the Ministry for Housing, Communities and Government (MHCLG), who would consider any objections to the making of the Order before reaching a decision.

 

RESOLVED that –

 

1.    Subject to the Executive Director of Place being satisfied in relation to the progress of the planning application for the development, authorise the making of a CPO (“the Order”) under Section 226(1)(a) of the Town and Country Planning Act 1990 ("the 1990 Act") to acquire the outstanding interests in the land shown edged red on the plan attached at Appendix 1 (“the Order Land”) and the submission of the Order to the Secretary of State for confirmation, and authorise the confirmation of the Order if the Council is given the power to do so by the Secretary of State under Section 14A of the Acquisition of Land Act 1981.

 

2.    Authorise the Executive Director of Place, after consultation with the Leader of the Council and the Portfolio Holder for Housing and Public Health, to make any minor changes considered necessary to the Order Land and to finalise the Statement of Reasons to support the Order.

 

3.    Authorise the Executive Director of Place, after consultation with the Leader of the Council and the Portfolio Holder for Housing and Public Health, to issue notices and carry out actions under Section 172 of the Housing and Planning Act 2016 and where necessary, to enter on to land and carry out a survey of any land which the Council proposes to acquire compulsorily.

 

4.    Authorise the Executive Director of Place, after consultation with the Leader of the Council and the Portfolio Holder for Housing and Public Health and following confirmation of the Order, to publish and serve notice of confirmation of the Order, together with notice of the Council’s intention to make a General Vesting Declaration (“GVD”), and to make one or more GVDs (and to serve all appropriate notices in connection therewith) or to serve notices to treat and notices of entry (as appropriate) in respect of the Order Land.

 

5.    Authorise the use of powers under the Town and Country Planning Act 1990 to secure the removal of any apparatus of statutory undertakers or communication code operators from the land shown coloured pink on the Map.

 

6.    Authorise the acquisition by agreement of all third party interests in and over the Order Land under Section 227 of the 1990 Act before or after confirmation of the Order and in respect of any new rights required for the development or use of the Order Land.

 

7.    Authorise the Executive Director of Place, after consultation with the Leader of the Council and the Portfolio Holder for Housing and Public Health, to enter into agreements and to make undertakings, contracts and transfers on behalf of the Council with third parties with interests in the Order Land.

 

8.    Authorise Executive Director of Place, after consultation with the Leader of the Council and the Portfolio Holder for Housing and Public Health, to reach agreement with parties otherwise affected by the Order in order to secure the withdrawal of objections to the confirmation of the Order, including but not limited to the creation of new rights, or the removal of any land from the Order, and to defend any proceedings challenging the making or confirmation of the Order.

 

Voting:

 

For:                 Councillors Abbas, Abraham, Archer, Arora, Bailey, Bass, Beynon, Fiona Boult, Olivia Boult, Cobbett, Cunningham, Davey, Davis, Durrant, Foulder-Hughes, Fram, Gander, George, Goodship, Green, Ha, Heap, Holt, Hughes, Kerr, Kirsch, Lidbetter, Moll, Netley, Ravalia, Ryder-Mills, Schaper, Self, Sheppard, Sweeney, Thayalan, Thompson, Tolley, Wehring, White, Wookey, Yoganathan and Young. (43)

 

Against:         None (0).

 

Abstain:         Councillor Falchikov-Sumner (1).

 

Councillor Christine Stuart left the meeting at the beginning of this item and therefore did not participate in the debate of vote.

 

Councillors Lorraine Dunstone and Simon Edwards did not participate in the debate or vote on the item for the reasons outlined in their declaration of interest.

 

 

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72.         Review of Emergency Decision Making Arrangements

 

Appendix D

Members considered a report which identified options for the delivery of meetings of the Council and its Committees upon the expiry of temporary Regulations which permitted meetings to take place virtually.

 

Members were informed by way of late material that in the days prior to the meeting the High Court had dismissed a claim that remote attendance at meetings was nevertheless still lawful under the established legislation. It would therefore be necessary for formal meetings of the Authority to resume in person.

 

Members examined options for the safe conduct of the Council’s meetings in the period to July 2021. A series of measures set out in the late material to enable the return of face to face meetings with Covid-19 safety mitigations in place were approved.

 

RESOLVED that –

 

1.    all Committees due to meet between 7 May and 21 June 2021 which are not time critical be rescheduled to a date after 21 June, at which point it is anticipated that they will be able to meet in person without restrictions. This would include the rescheduling of Council from 13 to 20 July;

2.    the adjusted calendar of meetings for the period between May-July 2021 attached at Annex 1 to the agenda report be approved:

3.    the Annual Meeting of Council on 18 May be held at the Guildhall with only the 12 Members sufficient to form a quorum present in person with Groups invited to nominate attendees based on their overall representation on the Council (ie: 10 seats for the Liberal Democrat Group and 2 seats for the Conservative Group)

4.    a separate Mayor Making ceremony be held in the grounds of the Guildhall on 18 May, prior to the Annual Meeting;

5.    a meeting of the Licensing Committee be held at the Guildhall immediately upon the rising of the Annual Meeting of Council with only the four members sufficient to form a quorum present in person with Groups invited to nominate attendees based on their overall representation on the Council (ie 3 seats for the Liberal Democrat Group and 1 seat for the Conservative Group);

6.    those meetings of Committees which cannot be rescheduled be held on the dates proposed in the draft calendar of meetings for the 2021/22 Municipal Year considered by the Response and Recovery Committee on 25 March 2021 with the application of all risk mitigation measures as may be appropriate including those set out in paragraphs 25-26 of the agenda report;

7.    The 20 July meeting of Council and other meetings which by virtue of the number of individuals who need to be in attendance cannot be accommodated in the Guildhall be held at suitable venues elsewhere in the Borough;

8.    All meetings of Neighbourhood Committees prior to 31 July 2021 be held at the Guildhall;

9.    all meetings of Council and Committees up to and including the July Council meeting continue to be live streamed;

10. the arrangements be further reviewed at the meeting of Council in July; and

11. the Chief Executive Officer, in consultation with the Monitoring Officer, the Director of Public Health, the Leader of the Council and the Leader of the Opposition, be authorised to make any such adjustments to the arrangements set out above as may be required in the event of a material change in the public health situation.

 

Voting: Unanimous

 

Councillors Rowena Bass, Christine Stuart and Sharon Young were not in attendance for this item and therefore did not participate in the debate or vote.

 

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<AI14>

73.         Election of the Mayor for 2021/22

 

 

At the Council meeting on 20 March 2001 it was agreed that, other than in an Election Year, the Mayor should be elected at the Ordinary Council meeting immediately preceding the Annual Meeting.

 

One nomination was submitted - from the Liberal Democrat Group - in the name of Councillor Sushila Abraham.

 

There being no other nominations, the Mayor duly declared Councillor Sushila Abraham elected as Mayor of the Royal Borough for the Municipal Year 2021/22.

 

[The formal installation of Councillor Abraham as Mayor would take place at a Mayor Making ceremony immediately prior to the Annual Meeting on 18 May.]

 

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<AI15>

74.         Appointment of Honorary Tipstaff and Town Crier

 

 

The Council considered the reappointment of Mr Michael Seigel to the position of Honorary Tipstaff and Town Crier for the Royal Borough of Kingston upon Thames for a three year term.

 

Mr Michael Seigel had been a Borough resident for 33 years with a background in the education sector in Kingston, including as Head Master of Rokeby School, and a record of community involvement within the Royal Borough over three decades, including chairing the Canbury Area Residents' Association (CARA) when it was first set up in 1991

 

RESOLVED that Mr Michael Seigel be re-appointed to the position of Honorary Tipstaff and Town Crier with effect from the Annual Council meeting on 18 May 2021 for a period of three years to expire on the date of the Annual Council meeting in 2024.

 

Voting: Unanimous

 

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<AI16>

75.         Appointments of Members to Committees, Panels and other bodies

 

Appendix E

Members considered the appointment of the Leader of the Council, Councillor Caroline Kerr, as Chair to the Property Investment Company Shareholders’ Committee and noted the terms of reference of the Committee as set out in Appendix E of the agenda.

 

RESOLVED that Councillor Caroline Kerr to be appointed as Chair of the Property Investment Company Shareholders’ Committee.

 

Voting: Unanimous

 

 

 

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76.         Armed Forces Community Covenant - Information item

 

 

Members noted that the Council customarily received an annual progress report on delivery of the Armed Forces Community Covenant in Kingston.  However activity in relation to the Member Officer Group which had oversight of the  Council’s activities in respect of the Covenant had necessarily been reduced in the  past 12 months due to the pandemic. A brief interim update on the work of the Group was therefore presented to Council. It was noted that a full report would be taken to the relevant Strategic Committee in the next Municipal Year 2021- 22.

 

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77.         Urgent Items authorised by the Mayor

 

 

There were no urgent items.

 

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Signed…………………………………………………….Date…………………

Chair

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Signed:………………………………………………………………Date:

                                      The Mayor