Councillors and committees

Agenda and minutes

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: The Guildhall, Kingston upon Thames, KT1 1EU

Contact: Jean Cousens tel. 020 8547 5023  e-mail:  jean.cousens@kingston.gov.uk

Items
No. Item

72.

Apologies

Minutes:

Apologies for absence were received on behalf of Councillors Rowena Bass, Fiona Boult, Christine Stuart and Margaret Thompson.

73.

Declarations of Interest

Members are invited to declare any disclosable pecuniary interests and any other non- pecuniary interests (personal interests) relevant to items on this agenda.

 

Minutes:

The Mayor advised that the Monitoring Officer had granted a dispensation to all Members to vote on the Budget and Council Tax item, on the grounds that this item unusually spans the entirety of the Council’s activity and consequently, it is more likely that a Member may find themselves with interests which may arguably be regarded as a Disclosable Pecuniary Interest which would preclude them, otherwise, from participating in the Budget debate. 

74.

Minutes

To confirm as a correct record the minutes of the meeting of the Council held on 11 December 2018.

Minutes:

Resolved that the Minutes of the meeting held on 11 December 2018 be confirmed as a correct record.

75.

Mayor's Announcements

Minutes:

New Year’s Honours

 

The Mayor congratulated all those who live or work in the Royal Borough who were honoured in the New Year’s Honours list, including the Council’s Chief Executive, Mr Ian Thomas – who has been made a Commander of the British Empire for his outstanding contribution to local government and children's services in his previous authorities.  The Mayor took the opportunity to welcome Mr Thomas to his first meeting of full Council.

 

Mayor's Charity fundraising

 

The Mayor announced forthcoming events including:

        A Quiz Night on Friday 15th March at St John's Primary School, Portland Road, Kingston at 7pm

        A Riverside Ramble on Saturday 30th March - a leisurely two mile stroll through Kingston learning about many of the most important heritage sites in the borough.

        The Mayor's Charity Ball on Friday 26th April taking place on Raven's Ait Island 7pm -  midnight. 

 

76.

Petitions

To receive any petitions  – members of the Council or a member of the public may present a petition to the Council on a matter in relation to which the Council has powers, duties or which affects the Royal Borough. 

 

To debate the petitions referred to in the report at Appendix A of the agenda   –- under the Council’s Petition Scheme, petitions with more than 500 signatures will be debated by the full Council (if possible, at the next ordinary Council meeting after submission). 

 

 

Minutes:

Two petitions were submitted by members of the public as follows:

 

(i)            A petition relating to the Fishponds Park in Surbiton was submitted by Mr Bob Phillips which requested: “The Surbiton Branch of the Labour Party demands that Kingston Council invest in a professional engineering project to repair the Fishponds water pumps. Kingston Council must then allocate funds to maintain a healthy wildlife environment thereafter.” The hard copy of this petition received 263 eligible signatures and an online version of the petition had collected 577 eligible signatures on the Change.Org petition site. As the petition had received over 500 signatures in total, in accordance with the Council’s Petitions Scheme, it would be eligible for debate at a forthcoming meeting of full Council. 

(ii)          A petition relating to Children’s Centres was submitted by Ms Jenny Lister.  The hard copy of this petition received 234 eligible signatures and an online version of the petition had collected 345 eligible signatures on the e-petitions facility on the Council’s website. As the petition had received over 500 signatures in total, in accordance with the Council’s Petitions Scheme, it would be eligible for debate at a forthcoming meeting of full Council. The wording of the petition was as follows:

“We strongly oppose the proposed closures of half of the children’s centres within the borough of Kingston. We fervently believe that the changes in how the remainder operate, including the removal of sessions into the community will not be sufficient to meet local need and will raise serious safeguarding concerns. We insist that the children’s centres remain open.

In the event of closures, we demand financial investment ensuring that:

·                 The remaining centres can be fully staffed;

·                 Each centre has a full time member of staff available to parents throughout the week;

·                 The remaining centres are able to meet the needs of a greater number of families;

·                 Sessions currently being held continue to run within the children’s centre buildings;

·                 Any sessions held in alternative local venues must guarantee that:

a. the general public cannot access families;

b. parents can converse with staff privately in a separate room; and

c. there is wheelchair access.

We ask that the Council seriously consider the detrimental impact that the proposed changes would have for many families and that the investment in our children and their futures should be a priority.”

 

77.

Medium Term Financial Plan 2019-20 to 2022-23 and Detailed Budget and Council Tax 2019-20 pdf icon PDF 75 KB

To consider the report and its recommendations at Appendix A of the agenda, including recommendations of the Finance and Contracts Committee relating to the Treasury Management Annual Strategy Report 2018-2019, Pay Policy and Members Allowances.

 

Members are requested to bring the pack  “Budget Report 2019/20 to 2022/23” (which has been previously circulated as a separate document) with you to the meeting.

Additional documents:

Minutes:

To enable the Council to approve the budget and set the Council Tax for 2019/20, the Council considered a report (at Appendix A of the agenda), in association with the ‘Budget Report 2019/20 to 2022/23’ pack which had been published and circulated separately to Members on 21 January. 

The Budget Report pack included detailed information in the following Annexes:

Annex 1 - Budget Risk 2019/20

Annex 2 - Reconciliation of 2018/19 Budget to proposed 2019/20 Budget

Annex 3 - Statutory Council Tax Calculation

Annex 4 - Statutory Parking and Traffic Accounts

Annex 5 - Budget Growth 2019/20 to 2022/23

Annex 6 - Budget Reductions (Savings) 2019/20 to 2022/23

Annex 7 - Summary of budget by Service / Function

Annex 8 - Summary of budget by expenditure type

Annex 9 - Flexible use of capital receipts strategy

Annex 10 - HRA Budget

Annex 11 - Capital Strategy

Annex 12 – Treasury Management

 

The Budget proposals for the 2019/20 financial year included the following key features:

·           Growth and investment in services to meet our key priorities and demand pressures of £7.182m

·           The identification of £12.099m of revenue savings.

·           An average council tax at band D of £1,551.19 , a 4.99 percent increase in the Council Tax set by Kingston Council including the Adult Social Care precept.

·           An increase in the band D council tax set by Sadiq Khan, Mayor of London, for Greater London Authority services to £320.51, an increase of 8.9% on the previous year.

·           An in-year budget contingency of £445k to provide additional prudent cover in light of increasing service demand risks and manage any pressures and service issues created by the UK exit arrangements from the European Union.

·           An increased general fund reserve of £16.592m for 2019/20, an increase of £3.5m on this year’s figure of £13.092m to ensure prudent cover for managed risks.

·           An estimated total of £31m of reserves, including £10m of earmarked reserves available for specific purposes in 2019/20 including increasing the resources available to invest in transforming the Council to meet the continuing financial and service demand challenges.

·           A General Fund Capital Programme to provide infrastructure investment in Kingston.  The capital programme over four years from 2019/20 will be £168m.

·           The provision of £22.849m of resource, the full government allocation, for Special Educational Needs Services for Kingston.

·           A Budget designed support the Council in meeting the significant challenges it faces and ensuring services for its residents and some of our most vulnerable communities are protected against a backdrop of increasing demand in terms of volume and complexity and decreasing resources available to fund those services.

 

In accordance with the Local Government Act (2003) Section 25, the report includes the report of the Council’s Chief Financial Officer (as defined by section 151 of Local Government Act 1972) on the “robustness” of the financial estimates which have been used in calculating the Council Tax for 2019/20 and the adequacy of the level of reserves.  Assurance was provided that risk has been appropriately managed and that  ...  view the full minutes text for item 77.

78.

Corporate Plan - Finance and Contracts Committee - 14 February 2019 [Appendix A] pdf icon PDF 68 KB

To approve the new Corporate Plan for the Royal Borough; ‘Making Kingston Better, Together’ which outlines the Council’s vision, strategic outcomes and key deliverables over the period 2019 - 2023, supported by a set of performance indicators to help measure progress.

Additional documents:

Minutes:

The Council considered the Council’s new Corporate Plan (for the period 2019-23) entitled ‘Making Kingston Better, Together’ which was attached as Annex 1 to a report at Appendix B in the agenda pack.  The new Corporate Plan outlines the Council’s vision, strategic outcomes and key deliverables over the period 2019 - 2023, and is supported by a set of performance indicators to help measure progress.

The Finance and Contracts Committee had considered the draft Plan at its meeting on 14 February and had recommended it to Council for approval and authorised the Director, Communities to make final amendments to the document prior to its submission to Council in consultation with the Leader of the Council.  

The Plan identifies three Strategic Outcomes, namely:

·         A sustainable approach to new homes, development and infrastructure which benefits our communities, in a well maintained borough;

·         A safe borough which celebrates our diverse and vibrant communities, with local priorities shaped through participatory democracy

·         Healthy, independent and resilient residents with effective support to those who need it most.

These are supported by a number of priorities and clear actions that will be delivered over the next four years (set out in the Technical Annex attached at Annex 2 - ‘Delivering Outcomes - Priority Activities and Key Performance Indicators’ which had been amended after the Committee meeting in consultation with the Leader).  The Plan also sets out how the Council will change as an organisation in order to achieve the outcomes.

 

Resolved that the draft Corporate Plan set out at Annex 1 (and the Technical Annex attached as Annex 2 ) to the report at Appendix B be approved.

 

Voting –

For: 34 Members (the Deputy Mayor, Councillor Olivia Boult, and Councillors Zain Abbas, Sushila Abraham, Stephanie Archer, Kim Bailey, Tricia Bamford, Mark Beynon,              Tim Cobbett, Emily Davey, Lorraine Dunstone, Mark Durrant, Simon Edwards,              Sam Foulder-Hughes, Hilary Gander, Dennis Goodship, Liz Green, Jaesung Ha,        Lesley Heap, Alison Holt, Caroline Kerr, Andreas Kirsch, Katrina Lidbetter, Rebekah Moll, Munir Ravalia, Dave Ryder-Mills, Anita Schaper, Malcolm Self, John Sweeney, Jon Tolley, Olly Wehring, Diane White, Annette Wookey, Sharon Young, and Yogan Yoganathan)

Against: 1 Member (Councillor Sharron Falchikov-Sumner)

Abstaining: 9 Members (The Mayor, Councillor Thay Thayalan, and Councillors Roy Arora,

David Cunningham, Kevin Davis, Ed Fram, Ian George, Jason Hughes, Maria Netley and Nicola Sheppard)

79.

Regionalisation of Adoption

At its meeting on 22 November 2018, the Children's and Adults' Care and Education (CACE) Committee considered a report on the 'Regionalisation of Adoption' which set out details of a proposal for a new Adopt London South Regional Adoption Agency (RAA) to be created by combining the adoption services of the ten South London Boroughs of Croydon, Greenwich, Kingston, Wandsworth, Lambeth, Lewisham, Merton, Richmond, Southwark, and Sutton.  

 

In March 2016, the Government had announced changes to the delivery of adoption services setting a very clear direction that all local authorities’ adoption services must be delivered on a regionalised basis by 2020.  In March 2018, the DfE commenced the legislation that allows them to direct a local authority into a RAA if there is no progress being made.

 

The CACE Committee unanimously agreed the recommendations of that report which included the following:  that:

 

1.    that the Council enters into regional adoption arrangements as part of Adopt London South; 2. staff and finances (likely 2.2 FTE and a budget of £126 000) are transferred or seconded dependent upon whether it is agreed by the Authorities involved that TUPE applies, to the London Borough of Southwark who will be hosting Adopt London South on behalf of ten South London boroughs; and

2.
   that the Council’s statutory Director of Children’s Services is given delegated authority to make more detailed decisions around the implementation of this proposal including signing off the inter-authority agreement, staff transfer agreement and any other agreement required to implement the regional adoption agency between Kingston and Southwark.

As the Council's adoption services would be delegated to LB Southwark as the host authority for the RAA, the two recommendations above are being referred to the Council to approve.  The inter authority agreement and proposed governance arrangements have not yet been finalised but the Director of Children's Services would be authorised to approve those arrangements and will consult the South London Legal Partnership and the Monitoring Officer on the legal details.

 

Recommended that

 

1.            the Council enters into regional adoption arrangements as part of Adopt London South; 2. staff and finances (likely 2.2 FTE and a budget of £126 000) are transferred or seconded dependent upon whether it is agreed by the Authorities involved that TUPE applies, to the London Borough of Southwark who will be hosting Adopt London South on behalf of ten South London boroughs;

2.
            the Council’s statutory Director of Children’s Services is given delegated authority to make more detailed decisions around the implementation of this proposal including signing off the inter-authority agreement, staff transfer agreement and any other agreement required to implement the regional adoption agency between Kingston and Southwark, in consultation with the SLLP and the Council's Monitoring Officer.

 

Minutes:

At its meeting on 22 November 2018, the Children's and Adults' Care and Education (CACE) Committee considered a report on the 'Regionalisation of Adoption' which set out details of a proposal for a new Adopt London South Regional Adoption Agency (RAA) to be created by combining the adoption services of the ten South London Boroughs of Croydon, Greenwich, Kingston, Wandsworth, Lambeth, Lewisham, Merton, Richmond, Southwark, and Sutton.  In March 2016, the Government had announced changes to the delivery of adoption services setting a very clear direction that all local authorities’ adoption services must be delivered on a regionalised basis by 2020.  In March 2018, the DfE commenced the legislation that allows them to direct a local authority into a RAA if there is no progress being made.

The CACE Committee unanimously agreed the recommendations below which were being referred to Council to approve as the Council's adoption services would be delegated to LB Southwark as the host authority for the Regional Adoption Agency. The inter authority agreement and proposed governance arrangements had not yet been finalised but the Director of Children's Services would be authorised to approve those arrangements and will consult the South London Legal Partnership and the Monitoring Officer on the legal details. 

Resolved that 

1.         the Council enters into regional adoption arrangements as part of Adopt London South; 2. staff and finances (likely 2.2 FTE and a budget of £126 000) are transferred or seconded dependent upon whether it is agreed by the Authorities involved that TUPE applies, to the London Borough of Southwark who will be hosting Adopt London South on behalf of ten South London boroughs; and

2.         the Council’s statutory Director of Children’s Services is given delegated authority to make more detailed decisions around the implementation of this proposal including signing off the inter-authority agreement, staff transfer agreement and any other agreement required to implement the regional adoption agency between Kingston and Southwark, in consultation with the SLLP and the Council's Monitoring Officer.

 

Voting - unanimous

80.

Financial Scheme of Delegation - minor clarification

 

In relation to the Constitution Review changes agreed at the last Council meeting on 11 December 2018, with reference to the table set out in paragraph 3.6 of the Financial Regulations (Financial Scheme of Delegation), it is recommended that it is clarified that the level of budget decisions for which authority was delegated to Heads of Service, will also be the level of budget decisions delegated to Assistant Directors – as shown in the clarifying addition (italics) in the table below:

 

3.6. The table below sets out the financial decisions that Strategic Committees and Officers have delegated authority to take, within the agreed budget:

 

 

Strategic Committee

Chief Executive/

S. 151 Officer

Strategic Directors

Assistant Directors & Heads of Service

 

 

 

 

 

Contract Awards

> £1m

£500k - £1m

£100k - £500k

< £100k

Acquisitions/ Disposals

> £1m

£500k - £1m

£100k - £500k

< £100k

New Capital Schemes

> £500k

£250k - £500k

£100k - £250k

< £100k

Variations to Capital Schemes

> £500k

£250k - £500k

£100k - £250k

< £100k

Capital Virements

> £500k

£250k - £500k

£100k - £250k

< £100k

Revenue Virements

> £500k

£250k - £500k

£100k - £250k

< £100k

Debt Write-offs

> £100k

£50k - £100k

£10k - £50k

< £10k

New Delivery Models

> £500k/

 > 50 Staff /

>1 Neighbourhood

area

£250k - £500k/

25 - 50 staff

 

£100k - £250k /10-25 staff

< £100k /

10 staff

 

 

Minutes:

Resolved that, in relation to the Constitution Review changes agreed at the Council meeting on 11 December 2018, with reference to paragraph 3.6 of the Financial Regulations (Financial Scheme of Delegation), the level of budget decisions for which authority is delegated to Heads of Service will also be the level of budget decisions delegated to Assistant Directors – as shown in the clarifying addition in italics in the table below:

3.6. The table below sets out the financial decisions that Strategic Committees and Officers have delegated authority to take, within the agreed budget:

 

Strategic Committee

Chief Executive/

S. 151 Officer

Strategic Directors

Assistant Directors & Heads of Service

Contract Awards

> £1m

£500k - £1m

£100k - £500k

< £100k

Acquisitions/ Disposals

> £1m

£500k - £1m

£100k - £500k

< £100k

New Capital Schemes

> £500k

£250k - £500k

£100k - £250k

< £100k

Variations to Capital Schemes

> £500k

£250k - £500k

£100k - £250k

< £100k

Capital Virements

> £500k

£250k - £500k

£100k - £250k

< £100k

Revenue Virements

> £500k

£250k - £500k

£100k - £250k

< £100k

Debt Write-offs

> £100k

£50k - £100k

£10k - £50k

< £10k

New Delivery Models

> £500k/

 > 50 Staff /

>1 Neighbourhood

area

£250k - £500k/

25 - 50 staff

 

£100k - £250k /10-25 staff

< £100k /

10 staff

 

 

Voting - unanimous

81.

Appointments of Members to Committees, Panels and other bodies pdf icon PDF 52 KB

The Council is RECOMMENDED to make the following appointment:

 

·         Health and Wellbeing Board - Pauline Maddison (the new Interim Director of Children's Services – Kingston) to replace Robert Henderson as a non-voting Board member

 

 

 

Minutes:

In considering the report and late material which proposed the two appointments below, the Leader of the Opposition, Councillor Kevin Davis, asked that Councillor Falchikov-Sumner be appointed as an alternate on the Scrutiny Panel.  The Leader, Councillor Liz Green, indicated that this would be supported if the Monitoring Officer advised that this would be permissible within the legal provisions which govern (the political proportionality of committee places on) the Council’s committees.

Resolved that the following appointments be confirmed:

              Health and Wellbeing Board - Pauline Maddison (the new Interim Director of Children's Services – Kingston) appointed to replace Robert Henderson as a non-voting Board member

              Rose Theatre Trust Board - Councillor Simon Edwards be appointed as an RBK Trustee (together with Councillor Kevin Davis) on the Board in place of Councillor Malcolm Self who is resigning from that position.  Appointments are for 3 years until June 2021.

 

Voting - unanimous

 

82.

Community Call-in Waiver: Murray House - Short Term Lease

Under the urgency provisions in the Council’s Community Call in Procedure, community call-in shall not apply to a decision if any delay likely to be caused by the call in process to the implementation of that decision would seriously prejudice the Council’s or the public’s interests.  Any decision considered urgent under these provisions must be reported to the next available meeting of the Council, together with the reason for urgency.

 

At its meeting on 23 January 2019 the Finance and Contracts Committee agreed recommendations relating to ‘Murray House – Short Term Lease’ as follows:

 

Resolved that –

 

(1)       a short-term lease at Market Value for the use of the Murray House site (as shown on the red line plan at Annex 1) by Kingston Community School between the period from 1 February 2019 to 31 August 2020 be granted to Chapel Street Community Schools Trust, on the understanding that the site be returned to the Council for other use at the expiry of the lease; and

(2)       the waiver of Call-In provisions be considered in accordance with Paragraph 2(A) of the Community Call-In Procedure Rules on the grounds of urgency in view of the serious detriment that the Council would suffer if a decision were to be delayed.

 

The reason for urgency was:   the essential requirement for the Education and Skills Funding Agency to maximise the time available for the procurement and refurbishment

process in order for Kingston Community School to take occupation of Murray House in time for the start of the 2019/2020 school year.

Minutes:

The Council noted that, under the urgency provisions in the Council’s Community Call in Procedure, it had been agreed that the community call-in provisions should not apply to the following decision taken by the Finance and Contracts Committee at its meeting on 23 January 2019 relating to ‘Murray House – Short Term Lease’:

Resolved that a short-term lease at Market Value for the use of the Murray House site (as shown on the red line plan at Annex 1) by Kingston Community School between the period from 1 February 2019 to 31 August 2020 be granted to Chapel Street Community Schools Trust, on the understanding that the site be returned to the Council for other use at the expiry of the lease; and

Call-In provisions can be waived in accordance with Paragraph 2(A) of the Community Call-In Procedure Rules on the grounds of urgency if any delay likely to be caused by the call in process to the implementation of that decision would seriously prejudice the Council’s or the public’s interests. Any decision considered urgent under these provisions must be reported to the next available meeting of the Council, together with the reason for urgency.

The reason for urgency was:   the essential requirement for the Education and Skills Funding Agency to maximise the time available for the procurement and refurbishment process in order for Kingston Community School to take occupation of Murray House in time for the start of the 2019/2020 school year.

 

83.

Urgent Items authorised by the Mayor

 

 

To consider any items which, in the view of the Mayor, should be dealt with as a matter of urgency because of special circumstances in accordance with S100B(4) of the Local Government Act 1972.

 

 

 

 

Background Papers  held by Democratic Support 020 8547 5023

 

  • Relevant Committee Agendas.

Minutes:

There were no items of urgent business authorised by the Mayor.