Agenda

Online meeting, Council
Thursday 29 April 2021 7:30 pm

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

Watch Council meetings here

Venue: a virtual meeting which members of the public can view online at this link: https://www.youtube.com/user/KingstonCouncil

Contact: Sam Nicholls tel. 020 8547 5533  e-mail:  sam.nicholls@kingston.gov.uk

Items
No. Item

1.

Apologies

2.

Declarations of Interest

Members are invited to declare any disclosable pecuniary interests and any other non- pecuniary interests (personal interests) relevant to items on this agenda.

 

3.

Minutes

To confirm as a correct record the minutes of the meeting of the Council held on 25 February 2021.

4.

Mayor's Announcements

5.

Petitions

To receive petitions submitted by Councillors, or by members of the public who live, work or study in the Borough, on a matter in relation to which the Council has powers or duties or which affects the Royal Borough. The petition must contain at least 20 signatures, and notice of the intention to submit the petition must be given in writing to democratic.services@kingston.gov.uk by 10am the day before the meeting. The petitioner will have up to 2 minutes speaking time to present the petition. Up to 5 petitions can be presented at the meeting which will be presented in order of the number of signatories. (Any remaining petitions can be submitted, without speaking.)

 

 

Petitions will be processed in accordance with the Council’s Petition Scheme.

 

 

6.

Public Questions

The following public questions were received by the deadline as set out in the Council’s Meeting Procedure Rule 17(A):

 

Children in Care Council representative (name withheld upon request)

 

Activities for young people post Covid restrictions

Maria Grazia Zingale

 

European Union Citizens

 

A period of up to 30 minutes shall be allowed at each Ordinary Meeting of the Council during which any person who resides, studies or works in the Borough other than Members of the Council may ask questions of the Mayor, the Leader of the Council, Leaders of the other Party Groups, any Portfolio Holder, Chairs of` the Strategic and Neighbourhood Committees, and members representing the Council on outside bodies any question on any matter in relation to which the Council has powers or duties or which affects the Royal Borough.

 

At any one meeting no person may submit more than one question and no more than one such question may be asked on behalf of one organisation.

 

Questions will be asked in the order in which notice of them was received, unless the Mayor decides otherwise in the interests of the efficient conduct of the meeting.

 

One supplementary question shall be allowed provided it is for clarification, arises directly out of the original question/response and is not a statement.

 

Any question which cannot be dealt with during public question time, either because of lack of time or because of the non attendance of the Member, to whom it was to be put, will be dealt with by a written answer and a copy of the answer will be recorded with the minutes of the meeting.

 

7.

Motion pdf icon PDF 95 KB

In accordance with Procedure Rule 8(A)(5), the Council will debate a motion which has been submitted by Members of the Council.

 

This will alternate, from meeting to meeting, between a motion submitted on behalf of the Administration and a motion submitted on behalf of Opposition Members of the Council.

 

The following Motion has been received from the Opposition Group (Conservative Group):

 

Proposed by Councillors Kevin Davis

Seconded by Councillor David Cunningham

 

This council acknowledges that;



  1. the Coronavirus pandemic has brought a sharp focus on the issue of public health and specifically the health and wellbeing of the residents of the Borough,
  2. residents in Kingston are more healthy overall than the national or London population (measured using a variety of measures including life expectancy which is greater than the England average by 1.9 years for Kingston men and 1.4 years for Kingston women), 
  3. health outcomes and life expectancy in Kingston are generally good because of the overall affluence of the area
  4. good overall health outcomes hide specific areas of deprivation where average life expectancy is not so good - Male life expectancy ranged from 77.1 years in Norbiton to 84.1 years in Tudor. Female life expectancy was also lowest in Norbiton (80.5 years) but highest in Old Malden (87.4 years)
  5. since the start of the Go Cycle scheme in 2014 this council has made progress in the provision of healthy opportunities for short journeys and the use of exercise equipment in a small number of parks and in its support of the Joint Strategic Needs Assessment

 

This council believes that;



  1. the pandemic has shown that there is significant demand and a new understanding of public health and the need for good access to open spaces as part of a healthy lifestyle,
  2. access to public space and the enhancement of the public realm should be a priority for the council in supporting the greater health and wellbeing of residents.

 

This council resolves to;



  1. encourage the provision of public exercise in our parks by working with businesses and exercise providers to licence a greater range of exercise and meditation classes,  
  2. explore with our adult education provider what additional health and fitness provision could be made through the established adult education provision and at a wider range of venues,
  3. lobby the Royal Parks Agency to not introduce excessive car parking charges that could lead to the lessening of opportunities for public exercise by preventing access to the park by lower-income families and in any scheme ensure they do not penalise regular visits by families and dog walkers,
  4. work with the Royal Parks Agency to find measures that will further enhance the enjoyment and access to exercise presented by the park without damaging the health and wellbeing of those Kingston residents living close to the park and impacted by its measures,
  5. present a report to the Autumn 2021 meeting of the Place committee on the provision of public exercise equipment in a wider number of public locations, including wayside gardens, public parks and  ...  view the full agenda text for item 7.

Additional documents:

8.

Member Questions

In accordance with Procedural Rule 6 (1&2) replies will be given to questions of which notice has been given  which may be addressed to the Mayor, the Leader of the Council, Portfolio Holders, the Leader of the Opposition, Chairs of the Standing and Neighbourhood Committees and Members representing the Council on Outside Bodies.

 

9.

Constitutional Changes - Planning Arrangements pdf icon PDF 434 KB

To consider proposed changes in respect of procedures and protocols relating to the consideration of planning applications and recommendations outlined in Appendix A.

10.

Review of Constitutional Arrangements - Recommendations of the Response and Recovery Committee 25.03.21 pdf icon PDF 114 KB

To consider the recommendations of the Response and Recovery Committee, held on 25 March 2021, relating to proposals to streamline the Strategic Committee structure and a number of minor amendments to the Council’s Constitutional arrangements and Contract Regulations as set out in Appendix B.


Since the date of the meeting, it has been confirmed that the regulations permitting virtual meetings will not be extended and this is the subject of a report which is set out in Item 12 on the agenda. This may require a number of amendments to the proposed calendar of meetings.

 

 

Additional documents:

11.

Cambridge Road Estate Programme Delivery - Recommendations from the Response and Recovery Committee 25.03.21 pdf icon PDF 153 KB

To consider the recommendations of the Response and Recovery Committee held on 25 March 2021 namely relating to the exercise, in the last resort, of Compulsory Purchase powers to facilitate the delivery of the Cambridge Road Estate regeneration programme, as set out in Appendix C.

Additional documents:

12.

Review of Emergency Decision Making Arrangements pdf icon PDF 115 KB

The purpose of this report is to identify options for the delivery of meetings of the Council and its Committees upon the expiry of temporary Regulations which permit meetings to take place virtually.

Additional documents:

13.

Election of the Mayor for 2021/22

At the Council meeting on 20 March 2001 it was agreed that, other than in an Election Year, the Mayor should be elected at the Ordinary Council meeting immediately preceding the Annual Meeting.  (In an Election Year the Mayoral election takes place at the Annual Meeting.) Accordingly, the Council is now asked to elect the Mayor for the Royal Borough for the Municipal Year 2021/22. 

 

At the Extraordinary Meeting of the Council on 19 May 2020 it was noted that in view of the disruption to meetings arising from the public health emergency the serving Mayor for the 2019/20 Municipal Year, Councillor Margaret Thompson, would remain in office to the end of 2020/21, at which point the Council would be invited to elect the Deputy Mayor, Councillor Sushila Abraham, as Mayor for the 2021/22 Municipal Year. 

 

The formal installation of the Mayor will take place at the Annual Meeting on 18 May 2021.

 

Council is therefore now asked to RESOLVE that –

 

Councillor Abraham be elected as Mayor for the Royal Borough of Kingston for the 2021/22 Municipal Year.


Background Papers - None

 

14.

Appointment of Honorary Tipstaff and Town Crier

At the meeting of Council on 17 April 2018 Mr Michael Seigel was appointed to the position of Honorary Tipstaff and Town Crier with effect from the Annual Council meeting on 22 May 2018 for a period of three years to expire on the date of the Annual Council meeting in 2021. Mr Seigel has indicated that he is prepared to continue in office at the expiry of his current term and Council is therefore now asked to approve his reappointment for a further three years.

 

The role of the Tipstaff is that of a uniformed official of the Council who takes part in Civic processions and performs the function of regulating the pace, as well as generally attending on Members. The Council combined the role of the Tipstaff with that of the Town Crier, who assists with civic events and acts as Toastmaster at civic functions, in 1984. As this is an honorary position there are only very limited resource implications arising from any necessary repairs and adjustments to the uniform that is provided.

 

The Council is asked to RESOLVE that -

 

Mr Michael Seigel is re-appointed to the position of Honorary Tipstaff and Town Crier with effect from the Annual Council meeting on 18 May 2021 for a period of three years to expire on the date of the Annual Council meeting in 2024.

 

Background Papers - None

15.

Appointments of Members to Committees, Panels and other bodies pdf icon PDF 63 KB

The Council is RECOMMENDED to make the following appointments:

 

1.    Councillor Caroline Kerr to be appointed as Chair of the Property Investment Company Shareholders’ Committee. (The remit and functions of the Committee are set out for information at Appendix E)

 

16.

Armed Forces Community Covenant - Information item

The Council customarily receives an annual progress report on delivery of the Armed Forces Community Covenant in Kingston. Activity in relation to the Member Officer Group which oversees the Council’s activities in respect of the Covenant has necessarily been reduced in the past 12 months because of the pandemic but a short statement from the Group is set out below for information pending submission of a full report via the relevant Strategic Committee in the next Municipal Year.

 

Despite the constraints imposed by the Covid-19 pandemic the three members of the Working Group, namely the Mayor Councillor Margaret Thompson, Councillor Maria Netley and the Council’s Senior Strategy and Performance Officer, Francis Arokiasamy, continue to ensure that the Armed Forces Covenant, renewed in 2018, is embedded in Council practice. There is training on the Council website, and this will form part of every new employees’ induction. The Mayor attended the re-launch of the Covenant by the Royal British Legion, and the Group is in the process of updating the information gained.

 

Every homeless person assisted by the Council during the pandemic was asked if they had ever served in the Armed Forces, as that will be taken into account for housing allocation. No-one fitted that criterion. The question on the Census form asking for any Service history will give a clearer picture of ex-Servicepeople in the Borough.

 

The Armed Forces Day flag was raised over the Guildhall as usual this year. Remembrance ceremonies were much more low key than usual, but were observed in a dignified manner. The Group was unable to meet our local units this year but hope to do so as soon as possible.

The Group continues to work together to ensure the well-being of our local serving and former service men and women.

 

For information

 

17.

Urgent Items authorised by the Mayor

To consider any items which, in the view of the Mayor, should be dealt with as a matter of urgency because of special circumstances in accordance with S100B(4) of the Local Government Act 1972.

18.

Exclusion of the Press and Public

The following resolution is included as a standard item which will only be relevant if any exempt matter is to be considered at the meeting for which the Committee wish to resolve to exclude the press and public:

 

To exclude the public from the meeting under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph *….of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

(*relevant regulatory paragraph to be indicated)