Councillors and committees


In light of recent events and following the latest Government advice on the Coronavirus, the Council has cancelled all its scheduled council and committee meetings until 11th May 2020. At present the law does not permit local authorities to hold 'virtual' Committee meetings but the Council is committed to maintaining full transparency in the decision making process during this period and an update on how its governance will work will be provided shortly.

The Council will keep its arrangements under continual review, having regard to guidance as it emerges.

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: The Guildhall, Kingston upon Thames, KT1 1EU

Contact: Jean Cousens tel. 020 8547 5023  e-mail:

No. Item




Declarations of Interest

Members are invited to declare any disclosable pecuniary interests and any other non- pecuniary interests (personal interests) relevant to items on this agenda.




To confirm as a correct record the minutes of the meeting of the Council held on 17 December 2019.


Mayor's Announcements



To receive petitions submitted by Councillors, or by members of the public who live, work or study in the Borough, on a matter in relation to which the Council has powers or duties or which affects the Royal Borough.  The petition must contain at least 20 signatures, and notice of the intention to submit the petition must be given in writing to by 10am the day before the meeting.  The petitioner will have up to 2 minutes speaking time to present the petition.  Up to 5 petitions can be presented at the meeting which will be presented in order of the number of signatories. (Any remaining petitions can be submitted, without speaking.)


Petitions will be processed in accordance with the Council’s Petition Scheme.



Revenue & Capital Budget 2020/21 and Medium Term Financial Strategy to 2023-24 pdf icon PDF 149 KB

To consider the recommendations of the Finance and Partnerships Committee meeting on 13 February 2020 as set out in Appendix A attached (with reference to the Budget Pack circulated as a separate document to all Members on 23 January 2020).

Additional documents:


Corporate Plan and Key Performance Indicators pdf icon PDF 64 KB

To consider the report at Appendix B (with five annexes) which:

·         updates the Council on progress against existing deliverables within the Corporate Plan, and sets out new deliverables to be added to the Corporate Plan

·         updates the Council on changes to corporate Key Performance Indicators.

Additional documents:


Armed Forces Community Covenant Working Group pdf icon PDF 128 KB

To receive the report (with recommendations) of the Armed Forces Community Covenant Working Group attached as Appendix C to this agenda.


Municipal Calendar of Meetings pdf icon PDF 54 KB

To approve the Municipal Calendar of meetings attached as Appendix D to this agenda.

Additional documents:


Member/Officer Commissioning Framework Task and Finish Group pdf icon PDF 180 KB

To establish and appoint Members to the Member/Officer Commissioning Framework Task and Finish Group.


Additional documents:


Appointments of Members to Committees, Panels and other bodies

The Council is RECOMMENDED to make the following appointments:


(i)                    The Liberal Democrat Group will nominate Members for several positions on Committees (names to be circulated as Late Material):


      a new Chair to be appointed to the Development Control Committee

      a new member to be appointed to the Strategic Housing and Planning (SHAP) Committee who is to be appointed as a Co Chair of that Committee

      a change to the alternates on SHAP Committee


(ii)                  The Conservative Group will nominate Members for several positions on Committees (names to be circulated as Late Material).


Pension Board:

(iii)                 Justine Rego to replace Tony Willis (who has left the Council) to be appointed as a Scheme Member until December 2023

(iv)                 James Geach to be re-appointed as a Scheme Member until December 2024




Urgent Items authorised by the Mayor



To consider any items which, in the view of the Mayor, should be dealt with as a matter of urgency because of special circumstances in accordance with S100B(4) of the Local Government Act 1972.





Background Papers  held by Democratic Support 020 8547 5023


  • Relevant Committee Agendas.


Exclusion of the Press and Public

The following resolution is included as a standard item which will only be relevant if any exempt matter is to be considered at the meeting for which the Committee wish to resolve to exclude the press and public:


To exclude the public from the meeting under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph *….of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.


(*relevant regulatory paragraph to be indicated)