Councillors and committees

Agenda, decisions and minutes

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: Guildhall, Kingston upon Thames

Contact: Marian Morrison 020 8547 4623  email:  marian.morrison@kingston.gov.uk

Items
No. Item

51.

Questions

To consider questions from the gallery on items not on the agenda

Minutes:

1.    The Chair stated that a written question had been received about waste being left in an alley between Acre Road and East Road.  She confirmed that this has been passed on to officers and a written response will be sent to the questioner who was unable to attend this meeting.

 

2.    Mr Nick Armfield raised a concern about the increasing numbers of oversized lorries and out of service buses using Orchard Road (a turning off Wheatfield Way) and requested consideration be given to making Orchard Road one way or no entry or alternative ways of preventing breaches of the 7.5 tonne zone. Photographic evidence was circulate to members of the committee.  He explained that he had raised the matter with Transport for London and whilst there was temporary reduction in use of the road by buses, the problem has returned.

 

Councillor Jon Tolley stated that he lives in Fairfield South, recognised the problems and would consider this issue.  The Highways Engineer added that Mr Armfield had raised the matter with him previously and stated that signage and road markings had been added.  However, further changes would be difficult to enforce particularly if vehicles have a legitimate reason for access. He agreed to give the matter further consideration.

 

3.    Mr Roger Hayes of Beaufort Road raised concerns about the Hotel Antoinette site.  Planning permission was granted in 2017.  He understood that James Taylor Homes had purchased the site and intend to build a larger 99 unit development for which they do not have planning permission.  

 

He asked why a planning consultation item had not been bought to this Committee and whether there is the intention for a new application to be considered by Development Control Committee in the near future.

 

The Vice Chair explained that the Leader of the Council has been in contact with James Taylor Homes, both members and officers have received many emails and it is clear that residents have not been kept informed. 

 

The Planning Officer stated that he would be meeting with James Taylor Homes on 28 March.  He confirmed that some works on site may have exceeded planning permission and may affect the viability assessment.  The viability assessment is needed before an application can be brought to committee for decision and he hoped to be able to advise members and residents about the position during the following week.

4.    Andrea Craig raised concerns about road works in the vicinity of Kingston Town Centre and the resulting traffic chaos which has continued for many months.  She also drew attention to the poor level of communications and warnings of up-coming road closures.

 

The Chair accepted that there had been traffic problems but that this is temporary and whilst some had been planned eg the cycle bridge (which overran) there had been unforeseen events eg a burst water main and university gas works.

 

Councillor David Cunningham pointed out that the Liberal Democrat manifesto included the suggestion to appoint an officer to pre-plan works but this appointment  ...  view the full minutes text for item 51.

52.

Apologies for absence

Minutes:

Apologies were received from Councillor Fiona Boult.

53.

Declarations of Interest

Members are invited to declare any disclosable pecuniary interests and any other personal interests relevant to items on this agenda.

Minutes:

Councillors Caroline Kerr (Chair), Rebekah Moll (Vice Chair) and David Cunningham declared interests in item 8, Appendix B – 4 Manorgate Road, Kingston upon Thames KT2 7EL (18/13000/FUL) as they are members of the Development Control Committee which would determine the application.  They would not participate in the discussion on this item but would listen to comments made.

 

54.

Minutes

To confirm the minutes of the meeting held on 22 January 2019

Minutes:

RESOLVED that: the minutes of the meeting held on 22 January 2019 were confirmed as a correct record.

55.

Petitions

To receive any petitions from residents. 

Minutes:

Two petitions concerning King’s Road were handed in:

 

1.    A petition (both paper and a copy of the electronic petition which together totalled  826 signatures) which stated:

 

“The Council are proposing to narrow the pavements in this part of King’s Road by 0.5m on each side to allow cars to flow more freely up and down.  They plan to start a trial in July making cars park on both sides of the pavement as they do in King’s Road below the mini roundabout.  This will do nothing to reduce traffic volumes or the air pollution they cause and will reduce the pavement available for pedestrians.  We do not want the Council to proceed with this alterations to our pavements.”

 

2.    A petition presented by Mr Adrian Braun and signed by residents of 25 homes in King’s Road which stated:

 

“The residents of King’s Road petition the council to work with residents to design and implement changes to the road which:

 

1.    Ensure compliance by all traffic with the 20mph speed limit

2.    Ensure the safety and access of pedestrians using pavement areas

3.    Ensure traffic using King’s Road comply with restrictions (eg no HGV, other than for access)

4.    Minimise any impact on traffic flows and number of parking spaces available to residents.

 

All proposals agreed by residents to be implemented no later than December 2019.

 

The residents suggest proposals should include the following:

 

a)    The creation of 4-5 full width speed bumps of sufficient height to slow cars to below 20mph along the length of King’s Road between Acre Road and Park Road, spaced no less than 50m apart.

b)    Introduction of on lamp post speed cameras.

c)    Move the on-pavement street car paring to the main carriageway on both sides of King’s Road.

d)    The widening of pavement sections where there is on-street parking to ensure that the narrowing effect of the road is sufficient to deter speeding.

e)    The planting of trees/installation of wooden posts at certain points on the pavement to deter cars and delivery vehicles from mounting the kerb when parking.

f)     The addition of new signage at the entrance to King’s Road making it clear that it is 20mph, and applicable restrictions.

g)    Additional signage on Park Road by roundabout sign indicating that the road is closed to HGVs.

h)   The removal of redundant street posts / signs that currently obstruct the pavement.

i)     Repairs and improvements to the pavement on both sides of King’s Road.”

 

56.

Neighbourhood Manager's Report

The Neighbourhood Manager will report on current Kingston Town Neighbourhood issues and topics. 

Minutes:

There were no items to report.

57.

Planning Applications

Minutes:

A summary of the reasons for granting permission and of any relevant development planning policies and proposals is included in the report of the Assistant Director of Strategic Planning and Infrastructure on each application where permission is recommended.

 

Permitted applications are subject to the conditions, informatives and other requirements set out in the report together with any other details on late responses to consultations or comments received since the agenda was printed, revised drawings circulated at the meeting and amended recommendations, additional conditions and informatives set out below.

 

Applications refused are for the reasons set out in the report by the Assistant Director of Strategic Planning and Infrastructure and any amended reasons set out below.

58.

Planning Application - The Barge Dock Site, Down Hall Road, Kingston Upon Thames,KT1 1PS (18/12421) pdf icon PDF 216 KB

To determine the application

Additional documents:

Decision:

Resolved that:   the application is refused

Minutes:

In his introduction the Planning Officer stated that revised plans addressing the error in the drawings had been submitted earlier in the day and therefore inaccurate plans was no longer a reason for refusal and therefore reasons 1 and 4 for refusal no longer applied.  However, the remaining reasons for refusal were still relevant including that the application does not optimise the use of the site, the risks of flooding and the site is on Metropolitan Open Land.

 

In considering the application for nine residential units, the Committee noted that the application was recommended for refusal.  The Committee identified that the risk of flooding posed a greater threat for residential use than for restaurant use which had been agreed previously.  The Committee also opposed the use of Metropolitan Open Land for residential purposes.  Furthermore the residential use presented an anomaly in view of the nearby public Canbury Gardens.

 

RESOLVED that:   the application is refused for the reasons 2, 3, 5, 6 and 7 in the report.

 

Voting – unanimously in favour of refusal

59.

Appointment of Chair for the Planning Consultation item

Minutes:

The Chair requested the Committee to appoint a Chair for the Planning Consultation item as both the Chair and the Vice Chair are members of Development Control Committee and wish to take part at the meeting when this planning application is determined.

 

RESOLVED that:  Councillor David Ryder-Mills is appointed as Chair for the planning consultation item.

 

Voting – unanimously in favour

60.

Planning consultation: 4 Manorgate Road, Kingston upon Thames, KT2 7EL (18/13000/FUL) pdf icon PDF 124 KB

To provide comments on the proposed application which will be determined by Development Control Committee

Minutes:

The proposal was brought to this committee for consultation prior to determination on 8 May 2019 by the Development Control Committee.

 

The proposal as set out in the report (Appendix B) seeks permission to demolish the existing buildings (Use Class B8 – storage or Distribution) and to erect a retail foodstore (Use Class A1) with undercroft car parking (44 spaces), external car parking (23 spaces), servicing, landscaping, public footpath improvements, substation, plant equipment and other associated works.  The retail area would be at the first floor.  Whilst the application seeks permission for an unrestricted operator, it is anticipated that the foodstore will be occupied by Lidl. Access to the site would be as existing onto Manorgate Road with widening to allow service vehicles.  Customers would be advised to exit left to avoid the Manorgate Home Zone and store deliveries will be restricted from 7am – 7pm Mondays to Saturdays and 10am – 4pm on Sundays.

 

A presentation was given by Walsingham Planning on behalf of the Applicant which gave details of the design stages, public engagement, the planning application and proposals and questions were answered.

 

The committee and members of the public in the gallery were invited to ask questions and comment on the application.


Questions and Comments from the public:

·         Manorgate is a “Home Zone” and vehicle movements should not exceed 100 per hour.  This is already exceeded. The entrance to the site should be outside the Home Zone.

·         Concerns were raised about air quality arising from the proposal.  Levels of NO2 and NA will increase but already now exceed safe limits.  Following recent leafleting it has been identified that people in flats in the Norbiton station area would drive to the store.   The Applicant confirmed that an Air Quality Assessment has been undertaken and there will be an increase in certain emissions.  Lidl would make a S106 financial contribution for offsite mitigation.

·         Increasing traffic movements to a new store is in conflict with other approaches to reduce pollution eg the recent increase in on street car parking charges dependent on car emissions. 

·         Conflicts with the new Go Cycle scheme were referred to.

·         Will the traffic impacts be put before Development Control Committee?  The Applicant explained that information about traffic movements at Mitcham and Cricklewood stores had been used as they were broadly comparable on a number of factors to the proposed site.  However, the gallery took a different view suggesting that residential density and car ownership in those areas were different compared to Norbiton.  The Applicant explained that the two in-borough locations were not directly comparable as the New Malden store had a shared car park and the residential density at Chessington was lower.

The applicant had carried out an independent survey at the roundabout and whilst the store will change the traffic flow at the roundabout this will not amount to over-capacity. 

·         Crowd funding by residents has supported an independent transport consultant and the view is that this development is likely to cause disruption in the  ...  view the full minutes text for item 60.

61.

King's Road Outcome of Consultation pdf icon PDF 108 KB

To note the results of the consultation on traffic management measures and consider the way forward

Additional documents:

Decision:

Resolved that:

 

1.    the results of the consultation as set out in Annex 2 are noted;

 

2.    the scheme shown in Annex 5 to authorise footway parking on an experimental basis under the provisions of Section 15 of the Greater London Council (General Powers) Act 1974 on the footway  outside 267 / 269 Kings Road to 303 Kings Road inclusive, and between nos 284 to 328 Kings Road is not progressed.

Minutes:

The report outlined the results of a local consultation on the introduction of new traffic management measures in the King’s Road area i.e. to make King’s Road and New Road one way westbound towards Park Road and to make Tudor Road one way eastbound towards Queen’s Road as shown on Annex 1 to the report.  The other option was to do nothing.  The results of the consultation exercise were set out at Annex 2. 

The officer explained inaccuracies in the report on page 4, para 15. Instead of 64.5% of the overall responses received supporting the introduction of one way working between Queen’s Road and Park Road and New Road and Tudor Road being one way with 31.6% against, the results should read 47.5% in favour of one way and 50.2% against.

 

As a consequence of the results and current data on traffic flows the officer’s view was that the proposed one-way system should not be taken forward.  However, the officer recognised that there was a need to address the current issues in King’s Road and an alternative proposal was put forward in the report for footway parking as shown at Annex 5.  This would introduce, on an experimental basis, footway parking outside 267/269 King’s Road to 303 King’s Road inclusive and between 284 to 328 King’s Road inclusive.  This proposal would enable cars to pass safely whilst still providing a footway width of 1.7m.  This proposal, however, has not been consulted on.

 

The Committee noted the two petitions against the proposal to introduce footway parking which were presented earlier in the meeting (see Minute 55 for full details).

 

Members of the public in the gallery were invited to give views:

 

Views against pavement parking and in favour of a trial of the one-way system included:

·         One of the petitioners drew attention to the wider context of the area including visitors to Richmond Park.  He suggested that pavement parking will not address the traffic flow in King’s Road and considered the one way system which had been approved by this committee for consultation would offer a more holistic, safer and forward thinking approach.

·         There would be pedestrian / cyclist conflicts in King’s Road.

·         One way should be trialled and monitored. 

·         There would be congestion and air quality impacts arising from a narrow two way streamer into a one way street and there are articles available on the web to demonstrate this.

 

Views against the one way system proposal:

·         Tudor Road and New Road residents group was formed after consultation came out and represents views of about 96% of respondents.  

·         A resident of Tudor Road drew attention to regular flooding issues at Tudor Court which were 6-12 inches deep across width of road and presented a road hazard.  The one way proposal will increase traffic flow in this dangerous area.

·         A second Tudor Road resident expressed sympathy for King’s Road and suggested the issue is too much parking on King’s Road and there is very little drop kerb parking. 

·         A suggestion  ...  view the full minutes text for item 61.

62.

Latchmere Lane Area - result of parking beat survey pdf icon PDF 74 KB

To note the results of the parking beat surveys and consider the way forward

Additional documents:

Decision:

Resolved that:

 

1.    the results of the Parking Beat surveys results set out in Annex 1 are noted;

 

2.    Residents are consulted on the introduction in six months’ time of parking restrictions to create passing places in Latchmere Lane between Latchmere Road and Tudor Drive to assist drivers and pedestrians in this section of the carriageway; and

 

3.    If implemented, the new restrictions are reviewed 6 months after the date of implementation.

Minutes:

A petition was received from residents of Latchmere Lane at the Committee meeting held on 22 January 2019 requesting the introduction of a Controlled Parking Zone in the Latchmere Lane Road and Tudor Drive areas.  The request was made as a result of displacement parking following the introduction of the new Permit Parking Area (PPA) for the roads east of Richmond Road (Durlston Road, St Albans Road, Studland Road, Fernhill Gardens and Earle Gardens).

 

A parking beat survey was carried out at different times of the day to assess the extent of the parking problem and the full results were set out at Annex 1.  The reserve capacity was identified as follows:  at 5am 24%, 9am 30%, 1pm 35%, 7pm 37% and 9pm 32%.  However, Latchmere Road is busy at school opening and closing times, Bertram Road is occupied to 90% of capacity at 5am (resident parking) and Kelvedon Close is over-capacity at 106% at 9pm, (again resident parking due to parking across driveways).  The officer view was that there is reserve capacity in most roads during the day and the highest level of on-street parking is due to overnight resident parking.  The introduction of daytime parking schemes will not impact on the night parking situation.  The officer recommended that a further review is carried out once the PPA scheme in the roads east of Richmond Road has been in operation for one year.  In the meantime a Traffic Management Order is recommended to make yellow line waiting restrictions in Latchmere Lane between Latchmere Road and Tudor Drive to create passing places which would assist drivers and pedestrians along this section of the carriageway at locations to be agreed with the Chair, Vice Chair and Ward Members. 

 

During discussion it was observed that the introduction of yellow lines would reduce the availability of parking and this could give rise to a greater need for CPZ.    The Officer responded that a further parking beat survey would identify a change in parking demand.

 

It was suggested that Traffic Management Orders are not the best way of advising residents about changes and the officer advised that if the Committee considered that there were any road safety issues then it would be appropriate to advise them about the introduction of restrictions on the grounds of safety.  However, the officer did not consider that the introduction of yellow lines to create passing places provided sufficient grounds for road safety and therefore a consultation about the change would be required.  There was support for this approach and agreement reached that the consultation letter including details about the further planned parking beat survey and details about the increasing costs of resident parking.

 

RESOLVED that:

 

1.    The results of the Parking Beat survey set out in Annex 1 are noted;

 

2.    Residents are consulted in the very near future on the introduction of parking restrictions to create passing places in Latchmere Lane between Latchmere Road and Tudor Drive which would assist drivers and pedestrians in this section  ...  view the full minutes text for item 62.

63.

Neighbourhood Working Arrangements pdf icon PDF 98 KB

To consider how the committee wishes to utilise some of the new powers and flexibilities in its working arrangements

Decision:

Resolved that:

 

1      A sub committee is established to consider planning and related issues within the remit of the Neighbourhood Committee composed of two members from each ward;

 

2      the Chair and Vice Chair of the Sub committee will be the Chair and Vice Chair of the Neighbourhood Committee;

 

3      A guillotine at 22.30 shall be applied to meetings of the Neighbourhood Committee with the opportunity to extend by resolution where necessary; and

 

4      The operation of the guillotine will be reviewed by this committee in 6 months’ time.

 

Minutes:

Following the review of the Council’s governance and the role of Neighbourhood Committees during the latter half of 2018, the report outlined options for the Committee to take forward some of the new powers.  The Committee was asked to consider:

·         Whether or not to appoint a Sub Committee to consider planning and related issues

·         The membership of the sub committee

·         Whether or not to introduce a guillotine at Neighbourhood Committee meetings and at what time.  (Note - the guillotine may not apply to Planning Sub committees.)

 

RESOLVED that:

 

1      A Sub committee is established to consider planning and related issues within the remit of the Neighbourhood Committee composed of two members from each ward;

 

2      the Chair and Vice Chair of the Sub committee will be the Chair and Vice Chair of the Neighbourhood Committee;

 

3      A guillotine at 22.30 shall be applied to meetings of the Neighbourhood Committee with the discretion to extend by resolution where necessary; and

 

4      The operation of the guillotine will be reviewed by this committee in 6 months’ time.

 

Voting:

 

Resolution 1 – Unanimously in favour

 

Resolution 2 – Unanimously in favour

 

Resolution 3

 

For –  Councillors Zain Abbas, Olivia Boult, Emily Davey, Caroline Kerr, Katrina Lidbetter, Rebekah Moll, Dave Ryder-Mills, John Tolley

 

Against – Councillors David Cunningham, Maria Netley, Olly Wehring

 

Resolution 4 – unanimously in favour

64.

Community Grants Programme pdf icon PDF 91 KB

To note the grant funding streams available for 2019/20 and to agree the working arrangements for the allocation of the Committee’s Councillor Ward Funding

Additional documents:

Decision:

Resolved that:

 

1            the Neighbourhood Community grants arrangements are agreed;

 

2            the borough-wide Community Grants budget is noted;

 

 

3            the existing Councillor Ward Funding Scheme is retained;

 

4            the opportunities for the further grant funding and the community Infrastructure Levy (CIL) receipts are noted; and

 

5            a report is brought to the next meeting on proposed criteria, possible cap  and process for CIL allocations.

 

Minutes:

The report set out the funding streams that would be available in 2019/20 and requested the committee to agree the proposed working arrangements for the allocation of grants.  The funding sources are:

 

·         Neighbourhood Community grants (maximum £3,000) - £20,000 per Neighbourhood and the guidance is set out at Annex 1.

·         Borough-wide Community Grants (maximum £3,000) - £20,000 across the Borough and the guidance is also included in Annex 1.

·         Councillor Ward Funding - £2,000 per councillor and the guidance is at Annex 2.

·         Community Infrastructure Levy (CIL) – the amount varies and it may be spent on infrastructure.  Guidance is set out at Annex 3.

 

The committee discussed how the CIL grants could be made in 2019/20 and it was considered that there would be a need to draw up priorities and it may also be beneficial to set a cap.  A request was made for a report to develop these points to be brought to the next meeting on 4 June 2019.

 

RESOLVED that:

 

1            the Neighbourhood Community Grants arrangements are agreed;

 

2            the Borough-wide Community Grants budget is noted;

 

3            the existing Councillor Ward Funding Scheme is retained;

 

4            the opportunities for the further grant funding and the community Infrastructure Levy (CIL) receipts are noted; and

 

5            a report is brought to the next meeting on proposed criteria, possible cap and process for CIL allocations.

 

Voting – unanimously in favour

65.

Work Programme pdf icon PDF 53 KB

To note the work programme

Minutes:

The work programme and dates for future meetings were noted.

 

Neighbourhood Committee Meetings

Tuesday 4 June 2019

·         Gloucester Road/Cambridge Road Junction

·         Richmond Road/Bank Lane Junction

·         Albany Park Road CPZ

·         Road Safety in Kingston

 

Thursday 5 September 2019

Tuesday 5 November 2019

Thursday 16 January 2020

Tuesday 10 March 2020

 

Planning Sub Committees

Tuesday 16 July 2019

Wednesday 18 September 2019

Tuesday 3 December 2019

Wednesday 12 February 2020

Tuesday 21 April 2020

 

Community Forums

Tuesday 7 May 2019

Thursday 17 October 2019

Thursday 7 January 2020

 

 

66.

URGENT ITEMS AUTHORISED BY THE CHAIR

Minutes:

There were no urgent items.