Councillors and committees

Agenda, decisions and minutes

New Regulations allow Committees to meet in virtual form online. Following Council approval on 19th May 2020 the Council’s five Strategic Committees responsible for major policy and service decisions will be temporarily streamlined into one Response and Recovery Committee. This will meet on a monthly basis and will be empowered to deal with all urgent business which would normally be considered by the other Strategic Committees, if it cannot wait until the resumption of normal conditions.

Regulatory Committees including Development Control Committee, Neighbourhood Planning-Sub Committees and Licensing Sub-Committees will continue to take place virtually. These will remain in place until at least 12th October when the Council will meet to decide whether circumstances allow for the resumption of normal business.

The Council is committed to maintaining full transparency in the decision making process during this period.

See here for all decisions taken under special urgency powers and other officer decisions during the COVID-19 emergency.

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: Glenmore House, The Crescent, Surbiton KT6 4BN

Contact: Martin Newton 020 8547 6086  email:  martin.newton@kingston.gov.uk

Items
No. Item

91.

Public Questions

A period of no more than 30 minutes for questions on issues unrelated to items on the agenda (please refer to the ‘Welcome’ Information pages).

Minutes:

There was one public question:-

 

 Queensborough House, Surbiton 

Mr John Tellick asked the following question:

 

Q: (a) Could I have confirmation from planning that the balustrade at Queensborough House, which was removed with the previous cladding from the building, will be replaced as provided for under the relevant planning application?

 

     (b) With the concerns about Coronavirus infection, are the Council aware if buses are cleaned as often as tube trains?

 

On (a), the Chair asked Mr Tellick to provide him with the ‘email trail’ on this issue and, along with planning officers, undertook to look into the matter. 

 

With regard to (b), the Chair confirmed that the Council is doing all it could to keep bus travel safe and said that the Liberal Democrats had asked for hand sanitiser equipment on buses. In her position as the Portfolio Holder for Environment and Sustainable Transport, Councillor Gander confirmed that the Council’s TfL co-ordinator would be aware of the appropriate contact to raise this issue.    

92.

Apologies for Absence

Minutes:

There were apologies for absence from Councillor Beynon.

93.

Declarations of Interest

Members are invited to declare any disclosable pecuniary interests and any non- pecuniary interests (personal interests) relevant to items on this agenda.

Minutes:

The Chair, Councillor Foulder-Hughes declared an interest in item 7 insofar as the representative of Sunray and Egmont Community Residents’ Association, who would be addressing the meeting later in the evening, was a friend. He said that he would take no part in decision on this matter and that the Vice Chair, Councillor Sweeney would take ‘the chair’ for this item. 

94.

Minutes of Previous Meeting

To confirm as a correct record the minutes of the meeting held on 25 February 2020.

Minutes:

Resolved, that the minutes of the previous meeting held on 25 February 2020 be confirmed and signed as correct.

95.

Petitions

To receive petitions submitted by Councillors or members of the public who live, work or study in the Borough.  The petition must contain at least 20 signatures*, and notice of the intention to submit the petition is given in writing to democratic.services@kingston.gov.uk by 10am on the last working day prior to the meeting.

 

*The Chair may waive the 20 signature threshold where the petition relates to a community or geographical area with a limited number of residents.

 

Minutes:

There were no petitions submitted.

96.

Planning Applications pdf icon PDF 789 KB

To determine the following planning applications:-

 

a)  19/02594/FUL - Garage Site To The Rear Of Marlow House Cranes Park Surbiton KT5 8AG

 

b)  20/00016/FUL - 5-9 St Mary’s Road, Surbiton KT6 4JG

Additional documents:

Decision:

(A1) 19/02594/FUL Garage site r/o Marlow House, Cranes Park, Surbiton,

KT5 8AG

Erection of single storey 4 x bedroom dwellinghouse with associated parking and landscaping

 

Permitted, subject to completion of a Section 106 agreement, and the conditions and informatives set out in the report and the late material, and subject to an amendment to condition 7 to include at the end of paragraph 2 a reference to the rear of the site (Villiers Path end) remaining a green corridor and inclusion of a further informative encouraging an increase in the proposed “…at least a 19% improvement in CO2 emissions…” set out in condition 5.

 

(A2) 20/00016/FUL 5-9 St Mary’s Road, Surbiton KT6 4JG

Erection of a two storey rear extension to create a duplex apartment at third and fourth floor levels.

 

Refused, on grounds of incongruous design of fourth and fifth storey element in terms of relationship to existing building, contrary to policy.

 

Minutes:

Members had before them the report of the Head of Planning and Regeneration on an application for development in the Borough.

 

A summary of the reasons for granting planning permission and of any relevant development plan policies and proposals is included in the report of the Head of Planning and Regeneration for each application where permission is recommended. Permitted applications are subject to the conditions, legal agreements and informatives set out in the report and late material together with any other details on late responses to consultations or comments received since the agenda was printed, revised drawings circulated at the meeting and any recommendations, additional conditions and informatives set out below.

 

(A1) 19/02594/FUL Garage site r/o Marlow House, Cranes Park, Surbiton,

KT5 8AG

Erection of single storey 4 x bedroom dwellinghouse with associated parking and landscaping

 

Public Speakers: Mr Antony Brailsford spoke against the granting of planning permission. Mr Adam Beamish and Mr Clive Chapman spoke in favour.

 

Permitted, subject to completion of a Section 106 agreement, and the conditions and informatives set out in the report and the late material, and subject to an amendment to condition 7 and the inclusion of a further informative as set out below:-

 

Additional second sentence at end of paragraph 2 of Condition 7:-


For the avoidance of doubt, the trees and shrubs on Villiers Path to the rear (west) of the site which form a green corridor shall be permanently retained.


Additional informative:-

 

The applicant is encouraged to significantly exceed the sustainability standards set out in Condition 5 in relation to C02 emissions and internal water usage and explore additional methods of improving the sustainability and energy conservation credentials of the proposed development.

 

(There was late material circulated in respect of the above application)

 

Voting:

 

For: 10 members of the Committee (Councillors Sushila Abraham, Sam Foulder-Hughes, Hilary Gander, Liz Green, Alison Holt, Malcolm Self, Anita Schaper, John Sweeney, Diane White and Yogan Yoganathan)

 

Abstaining: Councillor Sharron Falchikov-Sumner

 

 

(A2) 20/00016/FUL 5-9 St Mary’s Road, Surbiton KT6 4JG

Erection of a two storey rear extension to create a duplex apartment at third and fourth floor levels.

 

Public Speakers: Mr Mike Lucy spoke against the granting of planning permission. Ms Helen Greenhalgh spoke in favour.

A motion, duly seconded, to grant planning permission subject to the completion of a legal agreement, the conditions set out in the report and the informatives, was put to the vote and declared lost by 4 votes to 7.

Refused, on grounds that the proposed development would represent an incongruous design that would not relate well to the host building or the immediate surrounding area, thereby conflicting with policy DM10 of the LDF Core Strategy 2012.

 

Voting:

 

For: 7 members of the Committee (Councillors Sushila Abraham, Sharron Falchikov-Sumner, Alison Holt, Malcolm Self, Anita Schaper, Diane White and Yogan Yoganathan)

 

Against: 3 members of the Committee (Councillors Hilary Gander, Liz Green and John Sweeney)

 

Abstaining: Councillor Sam Foulder-Hughes

 

There  ...  view the full minutes text for item 96.

Recorded Vote
TitleTypeRecorded Vote textResult
(A1) 19/02594/FUL Garage site r/o Marlow House, Cranes Park, Surbiton Resolution Carried
(A2) 20/00016/FUL 5-9 St Mary’s Road, Surbiton Resolution Carried
  • View Recorded Vote for this item
  • 97.

    Community Grants pdf icon PDF 67 KB

    To consider an application from Sunray and Egmont Community Residents’ Association for Councillor Ward Funding (CWF).

    Additional documents:

    Decision:

    Resolved that the following Councillor Ward Funding grant be approved:

     

    Sunray and Egmont Community Residents’ Association - £3,090


     

    Minutes:

    The Vice Chair, Councillor Sweeney, took ‘the chair’ for this item.

     

    Members had before them a report of the Assistant Director Culture, Communities and Engagement on an application from Sunray and Egmont Community Residents’ Association for Councillor Ward Funding.

     

    The application requested funding of £3,090 – the remainder of the Councillor Ward funding in the Surbiton Neighbourhood area in the 2019/20 year - toward clearing of waste and items discarded on the Sunray Estate service roads in order to open up the space for other activities. The initiative was part of the Keep Britain Tidy ‘Great British Spring Clean’ event. 

     

    The Committee were addressed by Paul Martin and Simon Green from the Community Residents’ Association, who also responded to questions from members. After further consideration of the proposals it was  

     

    Resolved, that the following Councillor Ward Funding grant be approved:

     

    Sunray and Egmont Community Residents’ Association - £3,090

     

    Voting:

     

    Unanimous (in view of the declaration made at the beginning of the meeting, Councillor Sam Foulder-Hughes took no part in the decision on this item)

     

    Councillor Foulder-Hughes returned to ‘the Chair’ at the conclusion of this item. 


     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    Community Grants Resolution Carried
  • View Recorded Vote for this item
  • 98.

    Neighbourhood Manager's Report

    Minutes:

    The Committee noted the following update from the Neighbourhood Manager:-

     

    ·         Keep Britain Tidy were running their annual Spring Clean on 20 March and 13 April with a number of local groups running litter picks in the local area. The Neighbourhood Rangers could help set up and loan equipment.

     

    ·         The Friends of Fishponds Action Day would take place on 21 March with everyone welcome to attend.

     

    ·         A number of local residents had expressed interest in forming a ‘Friends of Surbiton Station’ group and more information could be obtained from the Neighbourhood Manager.   

    99.

    Update on Design and Construction Timetable - Nursing Home in Brown's Road pdf icon PDF 159 KB

    To provide an update to the Committee on the construction of a new 80 bedded Dementia Nursing Home in Brown’s Road. 

     

    Minutes:

    Members noted that the update report on the dementia nursing home in Brown’s Road had been deferred and would be reported to a future meeting.

    100.

    Information Items pdf icon PDF 52 KB

    (a)  Go Cycle Programme

     

    (b)  Work Programme

    Additional documents:

    Minutes:

    Members had before them the information reports on the Go Cycle Programme and the Work Programme.

     

    On the Go Cycle Programme it was noted that the circulated late material provided an amendment to the final paragraph of the update.

     

    In her position as the Portfolio Holder for Environment and Sustainable Transport, Councillor Gander confirmed the latest position on the Go Cycle Programme in relation to the Surbiton area. In response to questions from members, Councillor Gander indicated to Councillor Abraham that she would confirm details relating to the impact of the cycle route on the pedestrian crossing opposite the library and reassured the Committee that it was intended to ensure good communications with residents and businesses on the roll-out of the Programme.

     

    During further discussion, and on points raised by Councillor Falchikov-Sumner, Councillor Gander confirmed that her understanding was that Fishponds Park had been utilised as a storage compound during works, rather than an alternate Council owned area in Hollyfield Road, as this was considered to be a more appropriate storage location on the Cycle Programme route. She undertook to circulate any further information to members on this issue. It was also noted that rose beds at the Park were being protected. The Committee were also informed that BT had unfortunately not so far been able to relocate a telephone box that currently remained on the cycle route, but that this work would be done.

     

    The Committee then agreed a request from Mr John Tellick to address the meeting on the Go Cycle Programme and members noted Mr Tellick’s comments on the cycle route being located behind a bus stop at Kingston University, but in front of a bus stop and therefore in a potentially dangerous position at the telephone exchange. In response, Councillor Gander acknowledged these issues and confirmed that the Council was at the forefront of this type of new cycle route development, overseen by TfL and occasionally subject to the effect of constraints from elsewhere, and was making full use of shared best practice examples to address problems as soon as they could be satisfactorily resolved.

     

    The Committee noted the contents of the Work Programme.       

    101.

    Urgent Items Authorised by the Chair

    Minutes:

    There were no urgent items.

    102.

    Exclusion of the Press and Public

    The following resolution is included as a standard item which will only be relevant if any exempt matter is to be considered at the meeting for which the Committee wish to resolve to exclude the press and public:

     

    To exclude the public from the meeting under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph x of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

     

    Minutes:

    The exclusion of the press and public item was not required.