Agenda, decisions and minutes

Surbiton Neighbourhood Committee
Wednesday 30 June 2021 7:30 pm

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: The Guildhall, Kingston

Contact: Fiona Cotter 0208 547 4607  email:  democratic.services@kingston.gov.uk

Items
No. Item

1.

Appointment of Chair and Vice Chairs or Co Chairs of the Surbiton Neighbourhood Committee

To appoint the Chair and Vice Chair or Co Chairs of the Neighbourhood Committee (who would also act in those positions should the Committee later decide to convene a Planning Sub Committee) for the municipal year 2021-22.

Decision:

RESOLVED that:

 

Councillors Allison Holt and Anita Schaper be appointed Co-Chairs of the Committee for the Municipal Year 2021/22.

Minutes:

RESOLVED that:

 

Councillors Allison Holt and Anita Schaper be appointed Co-Chairs of the Neighbourhood Committee (to also act in those positions should the Committee later decide to convene a Planning Sub Committee) for the Municipal Year 2021/22.

2.

Public Questions

A period of no more than 30 minutes for questions on issues unrelated to items on the agenda (please refer to the ‘Welcome’ Information pages).

Minutes:

Members noted concerns raised by a member of the public in relation to the safety of pedestrians crossing the road at the junction of King Charles Road and Hollyfield Road following the introduction of an Experimental Traffic Order. The Order involved a road closure which prevented motor traffic from heading along King Charles Road, placed between the junctions of Beaconsfield Road and Alexandra Drive and the future of the scheme was due to be considered at the Committee’s next meeting on 22 July 2021.  It was noted that Officers were not aware of any reported issues in this regard.

3.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Mark Beynon, Sam Foulder-Hughes, Diane White and Yogan Yoganathan.

4.

Declarations of Interest

Members are invited to declare any disclosable pecuniary interests and any non- pecuniary interests (personal interests) relevant to items on this agenda.

Minutes:

Councillor Self declared a personal interest in relation to item 10 on the Agenda (Christ Church C of E School Street), living in the section of Chiltern Drive between Pine Walk and the Crest. However, he did not consider that he was directly affected by the proposals and intended to take part in the discussion and vote on the matter.

5.

Minutes of Previous Meeting

To confirm as a correct record the minutes of the meeting held on 27 April 2021.

Minutes:

The Minutes of the meeting of the Committee held on 27 April 2021 were confirmed as a correct record.

6.

Petitions

To receive petitions submitted by Councillors or members of the public who live, work or study in the Borough.  The petition must contain at least 20 signatures*, and notice of the intention to submit the petition is given in writing to democratic.services@kingston.gov.uk by 10am on the last working day prior to the meeting. *The Chair may waive the 20 signature threshold where the petition relates to a community or geographical area with a limited number of residents.

 

Minutes:

There were no petitions submitted to the Committee.

7.

Planning Applications pdf icon PDF 527 KB

Report by Assistant Director of Strategic Planning and Infrastructure on planning applications for development.

Decision:

RESOLVED that:

 

The application be approved subject to the conditions set out in the report, and that any consequent changes to conditions and informatives be delegated to the Head of Development Management (Acting) in consultation with the Co-Chairs of the Surbiton Neighbourhood Committee

Minutes:

21/00426/HOU – 41 Pine Walk, Surbiton KT5 8NW

 

Erection of par two/part single storey rear extension. Hip-to-gable and rear dormer roof extensions with installation of 2no front rooflights to facilitate loft conversion.

 

A summary of the reasons for granting planning permission and any relevant development plan policies and proposals were included in the report of the Assistant Director of Strategic Planning and Infrastructure.

 

Speakers on the application:

 

Objector:

 

Mr. & Mrs. Bennett

 

In considering the application the Committee discussed concerns about the height or bulk of buildings; separation distances/loss of light/sunlight; loss of privacy; inappropriate design/layout; and, impact to the character and appearance of the area.

 

RESOLVED that:

 

The application be approved subject to the conditions set out in the report, and that any consequent changes to conditions and informatives be delegated to the Head of Development Management (Acting) in consultation with the Co-Chairs of the Surbiton Neighbourhood Committee.

 

Voting:

 

For:

Councillors Sharron Falchikov-Sumner, Alison Holt, Hilary Gander, Liz Green and Malcolm Self (5)

Against:

Councillor John Sweeney (1)

Abstentions:

Councillors Sushila Abraham and Anita Schaper (2)

 

8.

Community Grants pdf icon PDF 77 KB

 

Report by Assistant Director Culture, Communities and Engagement on the Community Grants Programme.

Additional documents:

Decision:

RESOLVED that:

 

1)    An application for a £168.25 Neighbourhood Community Grant from Kingston Tour Guides and the Kingston Heritage Service as set out in paragraphs 5-10 of the report be approved;

 

2)    The existing working arrangements for the allocation of Councillor Ward Funding be continued as set out in paragraphs 11-12 of the report.

Minutes:

The Committee received and considered a report regarding an application for a Neighbourhood Community Grant (NCG) from Kingston Tour Guides and the Kingston Heritage Service and working arrangements for the allocation of Councillor Ward funding for the 2021/22 municipal year.

 

Kingston Tour Guides and Kingston Heritage Service had applied for funding shared across all neighbourhood Committees, which totalled £673 – equating to £168.25 from each Committee - to support their inaugural Kingston Schools Postcard Competition. The aim of the competition was to encourage pupils to take an active interest in the Borough's heritage and to promote all four neighbourhoods' heritage sites through the creation and sending of postcards.

 

Whilst the application met the minimum required standards, it had been submitted at the end of last year’s Community Grants Programme and had become, in part, a retrospective application in view of the public health situation which had affected the Council’s meetings schedule. Although the adopted NCG guidelines discouraged retrospective grant applications it had been agreed, following consultation with all four Neighbourhood Chairs, Co-Chairs and Vice Chairs, to bring forward this application for consideration given that the delay had been beyond the control of the applicant.

 

It was noted that, at the start of the 2019/ 20 municipal year, as part of the introduction of the current iteration of the Community Grants Programme, Neighbourhood Committees had been given the opportunity to collectively pool Councillor Ward Funding in order for it to be allocated by the Neighbourhood Committee rather than by individual Members. The Committee had agreed to adopt this option during both the 2019/20 and 2020/21 municipal years.

 

RESOLVED that:

 

1)    An application for a £168.25 Neighbourhood Community Grant from Kingston Tour Guides and the Kingston Heritage Service as set out in paragraphs 5-10 of the report be approved;

 

Voting:

 

Unanimous

 

2)    The existing working arrangements for the allocation of Councillor Ward Funding be continued as set out in paragraphs 11-12 of the report.

 

Voting:

 

For:

Councillors Sushila Abraham, Hilary Gander, Liz Green, Alison Holt, Anita Schaper Malcolm Self and John Sweeney (7)

Against:

Councillor Sharron Falchikov-Sumner (1)

Abstentions:

None (0)

 

9.

Neighbourhood Manager's Verbal Update Report

Minutes:

The Neighbourhood and Community Manager, James Geach, informed the Committee that the next phase of engagement on Kingston’s new Local Plan was being launched during the week commencing 28 June 2021.  It was also noted that the launch of the Kingston Community Lottery was imminent, which aimed to support and raise funds for good causes in the Borough. Details of both the consultation and the launch of the Community Lottery had been made available on the Council’s website and all stakeholders – residents, businesses and people who used the Borough - were strongly encouraged to make their views known in the shaping of the Local Plan.

10.

Christ Church C of E School Street pdf icon PDF 194 KB

Report by the Assistant Director - Highways, Transport, and Regulatory Services.

 

Additional documents:

Decision:

RESOLVED that:

 

Subject to the outcome of an Equalities Impact Assessment to be undertaken by the Assistant Director of Highways, Transport and Regulatory Services in consultation with the Co-Chairs of Surbiton Neighbourhood Committee and the relevant Ward Councillors:

 

1)    A School Street at Christchurch C of E Primary School be approved, under and Experimental Traffic Management Order, as a trial for a minimum of 6 months between 8am to 9am and 3pm to 4pm, Monday to Friday, during school term times only, to be enforced by Automatic Number Plate Recognition cameras and including an extension of Zig Zag keep clear enforcement on Manor Drive as detailed in Annexe 1 to the report;

 

2)    A monitoring plan be developed, setting out an assessment process to measure the impact of the trial on the local area, in consultation with the Co-Chairs of this Committee and the relevant Ward Councillors.

Minutes:

A report was presented to Committee which sought agreement to the implementation of a trial School Street Scheme at Christ Church C of E Primary School in Pine Gardens and members received comments from a member of the public who objected to the introduction of ANPR cameras and considered that the proposals simply moved problems elsewhere.

 

A School Street was a road outside a school with a temporary restriction on traffic at school drop-off and pick-up times. The restriction applied to both school traffic and through traffic. Such schemes offered a proactive solution for school communities to tackle air pollution, poor health and improve road safety. It was further noted that, in respect of this particular area, representations had been received from the fire brigade, who on several occasions in recent years had been called out to the school but had been unable to gain access as result of parked vehicles. 

 

Two options had been put forward for consideration and had been discussed with Ward Councillors and the school. Both options involved a camera positioned at Pine Gardens junction with Chiltern Drive that would face towards the school.

 

The first option involved a Low Traffic Neighbourhood (LTN) style closure on Pine Gardens at the junction with Manor Crescent that would stop all traffic and which would have required the school to manage the raising and dropping of a bollard every day.

 

The second, and preferred option by all parties, involved a second camera located on Pine Gardens at the junction with Manor Crescent that would face down the road towards the school entrance on Pine Gardens. It was also proposed to explore extending the zig zag enforcement lines at the back entrance of the school on Manor Drive.

 

Subject to the Committee’s decision, the School Street trial was expected to be operational on 20 September 2021. An Experimental Traffic Management Order (ETMO) allowed for a 6 month consultation period but the trial could last a maximum of 18 months, depending on whether the scheme was deemed successful at the 6 month stage, or whether modifications to the experimental Order were considered necessary at that stage and a report would be brought back to the committee after six months.

 

Having noted concerns raised by Ward Councillors regarding the mandate for the proposed scheme and the equalities impact of the proposal on vulnerable groups such as the elderly and blue badge holders, it was

 

RESOLVED that:

 

Subject to the outcome of an Equalities Impact Assessment to be undertaken by the Assistant Director of Highways, Transport and Regulatory Services in consultation with the Co-Chairs of Surbiton Neighbourhood Committee and the relevant Ward Councillors:

 

1)    A School Street at Christchurch C of E Primary School be approved, under and Experimental Traffic Management Order, as a trial for a minimum of 6 months between 8am to 9am and 3pm to 4pm, Monday to Friday, during school term times only, to be enforced by Automatic Number Plate Recognition cameras and including an extension of Zig Zag  ...  view the full minutes text for item 10.

11.

20mph Consultation pdf icon PDF 80 KB

Report by the Assistant Director - Highways, Transport, and Regulatory Services.

 

Additional documents:

Decision:

RESOLVED that:

 

1)    A 20mph speed limit be introduced on the residential roads in Surbiton neighbourhood as shown on the map at Annex C to the report, including Herne Road and Red Lion Road, where there is a shared boundary with South of the Borough Neighbourhood. In addition to the roads shown on the map, a 20mph speed limit also be introduced on the Brighton Road, Upper Brighton Road, and those sections of Portsmouth Road, Ewell Road and Hook Road within the Surbiton neighbourhood;

 

2)    the Assistant Director of Highways, Transport and Regulatory Services be requested to lobby Transport for London (TfL) to introduce a 20mph speed limit - were safety allows - on the roads under TfL’s control within Surbiton Neighbourhood, including, (again were safe to do so and with the notable exception of the A3), the slip roads Tolworth Rise North and South and the A240 including the roundabout;

 

3)    The Assistant Director of Highways, Transport and Regulatory Services be authorised, in consultation with the Co-Chairs, to liaise with the Chairs of the South of the Borough and Kingston Town Neighbourhood Committees regarding the affected sections of Ewell Road and Hook Road, where there is a shared boundary with the South of the Borough Neighbourhood, and the Portsmouth Road, where there is a shared boundary with the Kingston Town Neighbourhood with a view to delivering a more holistic scheme.

Minutes:

Members received and considered a comprehensive report setting out recommendations in relation to Surbiton Neighbourhood in response to the various streams of engagement undertaken on proposals to introduce 20mph speed limits in all residential roads across the Borough.

 

It was highlighted that 48% of the Borough’s roads were already covered with 20mph speed limits, the smallest proportion of those (only 26%) being within the Surbiton Neighbourhood.

 

It was noted that the consultation results being reported on were from January/February 2020 and the data and feedback had been due to be reported to the Committee in March 2020. However, due to the COVID 19 pandemic this had been delayed.

 

The Committee noted that the results of the consultation were inconclusive when considered on a general basis across the whole Borough and, whilst there were some element which showed positive support, there were also those were there was negative feedback.

 

It was reported that the results for Surbiton Neighbourhood indicated that overall those who responded had been equally split in terms of 197 agreeing and 197 disagreeing with the proposals. A further 16 responses neither agreed or disagreed with the measures.

 

The Committee welcomed the administration bringing forward a proposal to introduce 20mph on most of Surbiton Neighbourhoods roads, and recognized the plan for Surbiton was more ambitious than that adopted for Kingston Town. However, given the Council’s motion to declare a Climate Emergency in 2019, its desire to encourage a modal shift to more active forms of transport and the desire to create more “people friendly streets” outlined in the Mayor’s Healthy Streets Initiative, the Committee felt the need to be more ambitious in the approach to introduce 20mph.

 

Accordingly, it was

 

RESOLVED that:

 

1)    A 20mph speed limit be introduced on the residential roads in Surbiton neighbourhood as shown on the map at Annex C to the report, including Herne Road and Red Lion Road, where there is a shared boundary with South of the Borough Neighbourhood. In addition to the roads shown on the map, a 20mph speed limit also be introduced on the Brighton Road, Upper Brighton Road, and those sections of Portsmouth Road, Ewell Road and Hook Road within the Surbiton neighbourhood;

 

2)    the Assistant Director of Highways, Transport and Regulatory Services be requested to lobby Transport for London (TfL) to introduce a 20mph speed limit - were safety allows - on the roads under TfL’s control within Surbiton Neighbourhood, including, (again were safe to do so and with the notable exception of the A3), the slip roads Tolworth Rise North and South and the A240 including the roundabout;

 

3)    The Assistant Director of Highways, Transport and Regulatory Services be authorised, in consultation with the Co-Chairs, to liaise with the Chairs of the South of the Borough and Kingston Town Neighbourhood Committees regarding the affected sections of Ewell Road and Hook Road, where there is a shared boundary with the South of the Borough Neighbourhood, and the Portsmouth Road, where there is a shared boundary with the  ...  view the full minutes text for item 11.

12.

Work Programme pdf icon PDF 52 KB

Minutes:

The work programme was received and noted.

13.

Urgent Items Authorised by the Chair

Minutes:

There were no urgent items.