Councillors and committees

Agenda, decisions and minutes

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: Dysart School, 190 Ewell Road, Surbiton

Contact: James Geach tel 020 8547 5062  e-mail:  james.geach@kingston.gov.uk

Items
No. Item

13.

Question Time

A period of no more than 30 minutes for questions on issues unrelated to items on the agenda.

Minutes:

A number of questions were raised by members of the public. A summary of these is attached but they do not form part of the minutes of the meeting.

14.

Petitions

To receive any petitions.

Minutes:

No petitions were submitted.

15.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Yogan Yoganathan.

16.

Declarations of interest

Members are asked to declare any disclosable pecuniary interests and any other non-pecuniary interests (personal interests) relevant to items on the agenda.

Minutes:

Councillor Malcolm Self declared a personal interest in planning application 17/16742 (Dysart School, 186 Ewell Road, Surbiton, KT6 6HL).

 

Reason: Councillor Self is a former governor of Dysart School.

17.

Minutes

To confirm the minutes of the meeting held on 13 June 2018.

Minutes:

The minutes of the meeting held on 13 June 2018 were confirmed as a correct record.  

18.

Neighbourhood Manager's Report

Minutes:

Richard Dean, Neighbourhood Manager, updated the Committee on a number of local issues and details of upcoming events within the Neighbourhood.

 

A defibrillator will shortly be installed on Victoria Road funded by a donation from Mr Phillip Harris who raised funds for the project by running the London Marathon in April. The defibrillator will be homed in The Victoria public house.

 

The Surbiton Festival will take place on Saturday 29 September 2018 between 10am and 5pm offering live music, street food and activities for all ages. Please note that road closures will be in place throughout the event.

 

Volunteers are still being sought for this year’s Christmas event. Anyone who is interested in help should contact Richard Dean, Neighbourhood Manager, on richard.dean@kingston.gov.uk.

 

 

 

 

 

19.

Presentation: Tolworth Area Plan (TAP)

A presentation will be given on the final draft of the Tolworth Area Plan, which will be out for consultation between Monday 20 August and Sunday 16 September 2018. The most recent document can be viewed at https://www.kingston.gov.uk/TAP, and comments are welcomed via the Council's consultation portal (via the same weblink), by email to localplan@kingston.gov.uk or by post to Strategic Planning, Guildhall 2, High Street, Kingston, KT1 1EU.

Minutes:

The Committee received a presentation on the final draft of the Tolworth Area Plan which is out for consultation between Monday 20 August and Sunday 16 September 2018. The most recent document can be viewed at https://www.kingston.gov.uk/TAP, comments are welcomed via the Council’s consultation portal (via the same weblink), by email to localplan@kingston.gov.uk or by post to Strategic Planning, Guildhall 2, High Street, Kingston, KT1 1EU.

20.

Planning Applications pdf icon PDF 343 KB

Decision:

Dysart School, 186 Ewell Road, Surbiton, KT6 6HL (17/16742).

Consideration of this planning application was deferred to a later meeting. The full decision will be published within the minutes of the meeting. Please note that planning applications are not subject to the Community Call in Procedure Rules.

 

36 Villiers Avenue, Surbiton, KT5 8BD, (18/16055)

The planning application was refused. The full decision will be published within the minutes of the meeting. Please note that planning applications are not subject to the Community Call in Procedure Rules.

 

38 Warren Drive North, Tolworth, KT5 9LQ, (18/16183)

The planning application was permitted. The full decision will be published within the minutes of the meeting. Please note that planning applications are not subject to the Community CalI in Procedure rules.

Minutes:

A summary of the reasons for granting planning permission and of any relevant development plan policies is included in the report of the Head of planning and Regeneration on each application where permission is recommended. Permitted applications are subject to the conditions, legal agreements and informatives set out in the report and late material together with any other details on late responses to consultations or comments received since the agenda was printed, revised drawings circulated at the meeting and any recommendations, additional conditions and informatives set out below.

 

Resolved that the following applications are permitted, deferred or refused as indicated.

20a

Dysart School, 186 Ewell Road, Surbiton, KT6 6HL (17/16742)

Minutes:

The Committee considered an application for the provision of a Fire Appliance hardstand and for an emergency gate to provide emergency access to Kingsdowne Road.

 

Speakers on the application

 

Objectors

Applicant

Mr Graham Garrett

 

Dr Alan Flowers

No speaker

 

The Committee, having considered the report and the submissions from the registered speakers, and having noted the officer recommendation to permit the retrospective application, raised a number of concerns about the appearance of the materials used and, in particular, the appearance of the concrete utilised for the base of the hardstand. It was the Committee’s view that the concrete used has resulted in a development that is out of keeping with the character and appearance of the area. It was the Committee’s view that consideration of the application should be deferred in order to allow the applicant time to revise the materials used so that more appropriate materials such as grasscrete can be considered for the hardstand.

 

Defer

Voting:

Those for: Councillors Diane White, Malcolm Self, Sushila Abraham, Hilary Gander, Alison Holt, Anita Schaper, John Sweeney and Sam Foulder-Hughes.

Those against: Councillors Liz Green and Sharron Sumner.

Abstained: Councillor Mark Beynon.

 

Councillor Malcolm Self declared a personal interest in planning application 17/16742 (Dysart School, 186 Ewell Road, Surbiton, KT6 6HL).

 

Reason: Councillor Self is a former governor of Dysart School.

Recorded Vote
TitleTypeRecorded Vote textResult
(To defer) (PA 17/16742) Dysart School, 186 Ewell Road, Surbiton, KT6 6HL Motion Carried
  • View Recorded Vote for this item
  • 20b

    36 Villiers Avenue, Surbiton, KT5 8BD (18/16055)

    Minutes:

    The Committee considered the demolition of the existing dwellinghouse and the erection of a new building to provide 8 flats. The Committee noted the following two additional conditions that were proposed by Officers during their presentation and the Committee considered these additional conditions alongside the conditions set out in the report:

     

    12        No development shall commence until an Arboricultural Method Statement is submitted and approved in writing by the Local Planning Authority detailing the following elements:

     

    1.   Details describing all methods in full, including a pile location dig method within Root Protection Areas (RPAs) and the ability to move the location of said piles where they come into contact with tree roots; and,

     

    2.   Detailed tree protection plan, including the location of protective fencing.

     

    The approved planting detailed within the Arboricultural Method Statement shall be implemented within the first planting season following completion of the development and the tree planting and landscaping shall thereafter be maintained for five years to the satisfaction of the Local Planning Authority.  Any trees which die during this period shall be replaced in the first available planting season, and the area shown to be landscaped shall be permanently retained for that purpose only.

     

    Reason: These details are required prior to commencement of development because the details would affect subsequent design of other elements of the scheme and must be agreed at the outset and in the interests of good arboricultural practice, in order to safeguard the longevity, health and appearance of the trees in the vicinity and in the interests of visual amenity and also that the Local Planning Authority shall be satisfied as to the details of the development in accordance with Policy DM10 (Design Requirements for New Developments including House Extensions) of the LDF Core Strategy Adopted April 2012. 

     

    13        No development shall commence until details of the solar panels, including manufacturer(s) specification are submitted to and approved in writing by the Local Planning Authority

     

    Reason: These details are required prior to commencement of development because the details would affect subsequent design of other elements of the scheme and must be agreed at the outset and in the interests of visual amenity and also that the Local Planning Authority shall be satisfied as to the details of the development in accordance with Policy DM10 (Design Requirements for New Developments including House Extensions) of the LDF Core Strategy Adopted April 2012. 

     

    Speakers on the application

     

    Objector

    Applicant

    Mr Ian Sedgley

    Mr Mark Connell

     

    Having considered the report and the submissions from the registered speakers, and having noted the officer recommendation to permit the application proposed, the Committee raised a number of concerns about the scale, design and mass of the development proposed as well as concerns about the amenities of the future occupiers of the proposed ground floor units. It was the Committee’s view that the scale, design, bulk and mass of the scheme proposed would not be in keeping with the character of the area. It was the also the Committee’s view the  ...  view the full minutes text for item 20b

    Recorded Vote
    TitleTypeRecorded Vote textResult
    (To refuse) (PA 18/16055) 36 Villiers Avenue, Surbiton, KT5 8BD Motion Carried
  • View Recorded Vote for this item
  • 20c

    38 Warren Drive North, Tolworth, KT5 9LQ (18/16183)

    Minutes:

    The Committee considered the erection of a single storey rear extension and the demolition of the existing conservatory.

     

    Permit

    Voting: Unanimously in favour.

    Recorded Vote
    TitleTypeRecorded Vote textResult
    (To permit) (PA 18/16183) 38 Warren Drive North, Tolworth, KT5 9LQ Motion Carried
  • View Recorded Vote for this item
  • 21.

    South Place - Double Yellow Lines pdf icon PDF 120 KB

    To consider any objections that are raised to the proposals in Traffic Management Order (TMO) number (KingMap0014) to introduce “At Any Time” waiting restrictions (double yellow lines) on South Place as shown in Annex 1 of the report.

    Additional documents:

    Decision:

    The Committee considered the objections received during the publication of the TMO. The Committee did not agree to set aside the objections received.    

    Minutes:

    The Committee considered objections received to proposals in a Traffic Management Order (TMO KingMap0014) to introduce ‘at any time’ waiting restrictions (double yellow lines) on South Place as shown in Annex 1 of the report. South Place runs from Ewell Road to Warwick Grove and, according to Council records, it is officially classified as an FP7 footpath (A footpath (also pedestrian way, walking trail or nature trail), that is a type of thoroughfare that is intended for use only by pedestrians and not other forms of traffic such as motorised vehicles, cycles and horses).

     

    Despite being a designated footpath and its narrow width, it is only 3.25m wide, vehicles currently park in South Place and vehicles are often seen exiting South Place onto Ewell Road across the path of pedestrians. Ewell Road is often busy with heavy traffic consequently vehicles wishing to exit South Place block the footway whilst waiting to enter Ewell Road. Officers, concerned about the safety of the current arrangements and in order to ensure that South Place remains a footpath, proposed the introduction of ‘at any time waiting restrictions’ (double yellow lines) as shown in Annex 1 of the report and the TMO in question was published for consultation.

     

    Three objections were received. Although some objectors agreed that partial restrictions at the end of the path would improve sightlines at the South Place/ Ewell Road junction it was the view of all the objectors that the introduction of ‘at any time waiting restrictions’ along the entire length of South Place would result in an unacceptable loss of on-street parking. A detailed summary of all of the objections received was set out in paragraph 5 of the report. Having considered the report, the written objections received during the TMO consultation process and the contributions from residents at the meeting it was the Committee’s view that the issues raised by objectors cannot be set aside. It was the Committee’s view that the current traffic movements on South Place are acceptable and that the proposed restrictions should not be introduced at this time.

     

    It was moved to agree the officer recommendation to set aside the objections received and to approve the introduction of the scheme as set out in Annex 1 of the report and the motion fell.

    Voting:

    Those for: Councillors Anita Schaper and John Sweeney

    Those against: Councillors Liz Green, Diane White, Hilary Gander, Alison Holt, Sam Foulder-Hughes, Mark Beynon and Sharron Sumner.

    Abstained: Councillors Malcolm Self and Sushila Abraham.

    Recorded Vote
    TitleTypeRecorded Vote textResult
    South Place (Double Yellow Lines) Motion Rejected
  • View Recorded Vote for this item
  • 22.

    Upper Brighton Road - Conversion of the existing zebra crossing into a pedestrian signal crossing pdf icon PDF 78 KB

    The Council is committed to improving walking and cycling routes throughout the Borough, this report outlines a proposal to convert an existing zebra crossing in Upper Brighton Road at the vicinity of Lovelace Road into a signal pedestrian crossing in order to enhance and improve the crossing for all road users.

    Additional documents:

    Decision:

    Resolved that the proposed scheme, as shown in Annex 1 of the report, is approved subject to no significant objections being received during the local consultation.

    Minutes:

    The Committee considered the conversion of an existing zebra crossing on Upper Brighton Road, in the vicinity of Lovelace Road, into a signalised pedestrian crossing as shown in Annex 1 of the report, as the Council has received several reports from residents and local ward Members regarding the safety of the existing crossing.

     

    The A243 is considered one of the main roads in the borough and it carries over 12000 vehicles between 7am and 7pm. It is the main link between Surbiton Station and the A3. The proposed measures, as shown in Annex 1 of the report, consist of converting the existing zebra crossing into a traffic signal crossing and introducing kerb build-outs and raised table entry treatments on Lovelace Road & Walpole Road at their junctions with Upper Brighton Road.    

     

    Resolved that the proposed scheme, as shown in Annex 1 of the report, is approved subject to no significant objections being received during the local consultation.

    Voting: Unanimously in favour.

    Recorded Vote
    TitleTypeRecorded Vote textResult
    Upper Brighton Road - Conversion of the existing zebra into a pedestrian signal crossing Motion Carried
  • View Recorded Vote for this item
  • 23.

    Draft Local Implementation Plan (LIP) 2019/20 pdf icon PDF 90 KB

    To outline the proposed schemes to be considered for inclusion in the 2019/20 bid to Transport for London (TfL) and to indicate the programme for the development and submission of the Local Implementation Plan (LIP) 3 document (for which a draft paper needs to be prepared by November 2018, and is being developed in parallel with the Annual Spending Submission).

    Additional documents:

    Minutes:

    The Committee considered an outline of schemes proposed for inclusion in the 2019/20 Draft Local Implementation Plan bid to Transport for London and were asked to comment on the scheme’s proposals ahead of their consideration by the Council’s Environment and Sustainable Transport Committee on 2 September 2018.

     

    During their consideration of the proposed submission Members made the following comments:

     

    ·         It is important to ensure that new schemes encourage more walking as well as cycling.

     

    ·         The Committee noted, as it did last year, that the bridge strengthening works for the ‘iron bridge’ on King Charles Road have still not begun yet the temporary barriers remain in place. The Committee reiterated its desire to receive an update on these works from Network Rail.

     

    ·         Residents, especially families, continue to find it difficult to safely cross Tolworth Broadway.

    24.

    Urgent Items Authorised by the Chair

    To consider any urgent items authorised by the Chair.

    Minutes:

    There were no urgent items authorised by the Chair.

    Public Questions

    Mr Ernie Allen updated the Committee on a number of ongoing issues on Ellerton Road. Mr Allen reported that the road’s drain’s often appear to be blocked, that the road is not regularly cleaned and that the tree outside 22 Ellerton Road is dying. The Committee thanked Mr Allen for bringing these issues to their attention.

     

    Mr Tim Harrison asked the Committee, given the environmental need to reduce plastic bottle use, if there are any plans to introduce new drinking water fountains within Surbiton. Councillor Hilary Gander, Portfolio Holder for the Environment and Sustainable Transport, informed the Committee that a new drinking water fountain will soon be in place in Kingston Town Centre but, at the moment, there are no plans for a new fountain in Surbiton.

     

    Mr John Tellick raised a number of issues with the Committee. Having raised concerns about street trees and the local environment Mr Tellick implored local residents, shopkeepers and businesses to help the Council maintain and improve the local public realm. Mr Tellick highlighted the current poor state of Fishponds Open Space which is in need of urgent action and investment. The park is, generally, in a poor state of repair and the pond needs to be dredged. The Committee heard how local ward Members are working alongside local residents to create a ‘Friends of the Fishponds’ community group to drive forward much needed improvements to the area.

     

    Mr Tellick also expressed concern about a newly submitted planning application and the prevailing trend locally of demolishing Victorian houses and replacing them with modern flats that are out of keeping with the local character of the area. Mr Tellick also noted that an increasing number of vagrants are occupying the Surbiton Town Centre foot bridge.

     

    Mr Dan Falchikov asked the Committee whether it agrees that consulting on schemes during the Summer is not the best for maximum public involvement and if so why the recent consultation on the proposed Tolworth Area Plan (TAP) took place during the summer months. Members agreed that consultations should not take place solely during the school summer holidays and that it is important to ensure, as was the case with the recent TAP consultation, that consultations that do run over the Summer months include an overlapping period outside of the holiday period.