Councillors and committees

Agenda, decisions and minutes

In light of recent events and following the latest Government advice on the Coronavirus, the Council has cancelled all its scheduled council and committee meetings until 11th May 2020. At present the law does not permit local authorities to hold 'virtual' Committee meetings but the Council is committed to maintaining full transparency in the decision making process during this period and an update on how its governance will work will be provided shortly.

The Council will keep its arrangements under continual review, having regard to guidance as it emerges.

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

Watch key Council meetings here

Venue: Glenmore House, The Crescent, Surbiton KT6 4BN

Contact: Jean Cousens 020 8547 5023  email:

No. Item


Presentation: Hillcroft College

A brief presentation will be given by the Principal of Richmond and Hillcroft Adult Community College (RHACC) on new adult learning opportunities at the Surbiton site.


Members received an oral presentation by the Principal of Richmond and Hillcroft Adult Community College, Gabrielle Flint on new adult learning opportunities at the 12 South Bank, Surbiton site. Ms Flint informed the Committee that she would email her presentation to members after the meeting to enable further sharing.


Members were informed of the history of Hillcroft College, formed in 1920 and originally a residential college solely for the education of adult women, and its merger In September 2017 with Richmond Adult Community College to form Richmond and Hillcroft Adult Community College (RHACC), operating from the Parkshot site in Richmond and at South Bank. The College is built on shared expertise in adult learning and commitment to the needs of adults and communities that need further educational or tailored opportunities to develop the skills to thrive and achieve their potential. Ms Flint told the meeting of the College’s mission to empower adults and communities through education, skills and enterprise. It was noted that the key to RHACC’s recent growth and success has been its ability to adapt to the challenges of constantly changing social and economic trends, as well as responding to major changes in government policy on adult funding. As a result, the College achievement rates are above national standards and were rated as a Grade 2 "Good" by Ofsted in May 2015.


Ms Flint went on to identify recent challenges, including changes to previous levels of government funding for the College, along with difficulties facing a number of the learners, for example a significant increase in enrolled learners with mental health challenges. Members noted that the 2 campuses had superb facilities including a dedicated Art School and Business School, a women-only education offer, a 120-seat theatre, specialist co-working and office space, meeting rooms, classrooms, workshops and kitchens. Serving over 7,000 learners each year, RHACC offers a vibrant learning environment tailored specifically for adult learners. The intention was to develop the curriculum offer in lifestyle transitions to help to ensure that the College could serve the community for another 100 years, with an aim to outreach involvement with the community.


Ms Flint asked that Members regard the College as part of Surbiton’s infrastructure with a duty to deliver community needs and to “ask us and task us” in collaborative working on mental health, loneliness and inclusion issues, along with key life skills and learning strategies.


In response to a question from Councillor White, Ms Flint confirmed that the emphasis is on ‘learners first’ and the College were keen to work with Kingston Adult Education and also the Council and the South Thames College Group on an integrated strategy. Councillor Falchikov-Sumner expressed her support for the College’s work and asked about any development plans for the Surbiton site. Ms Flint confirmed that the College planned to develop a more inclusive environment and offered to discuss this further with Councillor Falchikov-Sumner outside of the meeting. The Chair confirmed that the current meeting would not be an appropriate forum for  ...  view the full minutes text for item 54.


Public Questions


There were two public questions:-


1.    Fishponds Park


Mr Rob Eyre-Brook asked the following question:


Q: Please would you inform us on the progress towards a Heritage Lottery Fund application for Fishponds Park and how the Friends can best be involved in the process?


Mr Eyre-Brook also asked if it would be possible for a meeting to be arranged with the Council prior to 9 January 2020.


In reply, the Neighbourhood Manager, James Geach summarised the following answer set out in full below, and undertook to provide Mr Eyre-Brook with a copy.



  1. The Historic Landscape Assessment of the site has been completed, and this information can be used to inform and support the development of grant funding applications to the Heritage Lottery Fund (HLF) or any other identified suitable grant providers. It is also a valuable document in its own right and can guide any future interventions to the landscape of the park.


  1. The Phase 1 Habitat Survey for the site has been completed and this provides ecologically based information about the habitats and species currently present on the site. It also makes outline recommendations for improving and extending habitats to improve biodiversity. As noted in 1 above, this document can be used to support any future funding bids. It is also a valuable document in its own right and can guide any future interventions to the habitat and species biodiversity of the park.


  1. The topographical survey of the site has also been completed at a detailed level. The topographical survey will be required to permit detailed landscape design and hydrological proposals to be developed for the site. This will be a requirement of any application to HLF or similar grant providers.


  1. There is an outstanding requirement to understand from Thames Water the hydrological changes they made to the site as a result of the Brown Road Alleviation scheme they undertook in circa 2009.  It would also be beneficial to understand the outcome of their monitoring of the scheme post installation e.g. whether the design intentions have been achieved and any impact on existing water bodies etc. It is considered that this information would be of considerable benefit and may remove or reduce the need for the Council to develop its own hydrological survey, for which, funding isn’t currently available (See 5 below). Various attempts have been made to get a response from Thames Water about this matter, however to date this has not been forthcoming. 


  1. In order to support the development of an application to HLF or similar grant funders there is a requirement for financial resources to be identified. This is needed to: fund the further development, design and costing of detailed proposals to provide a firm estimate of overall project costs and to provide a sound financial and feasible basis for submitting an application to funders. 


  1. There is also a need to establish a commitment to financial match funding of any bid should it progress successfully. On the basis that the Council would either need to submit  ...  view the full minutes text for item 55.




Apologies were received from Councillors Schaper and Self.


Declarations of Interest


There were no declarations of interest.



To confirm the minutes of the meeting held on 7 November 2019.


RESOLVED – That the minutes of the meeting of the Committee held on 7 November 2019 be confirmed and signed as a correct record.




There were no petitions submitted.


Neighbourhood Manager's Report


The Committee received the oral report of the Neighbourhood Manager summarising the following:-


·         The Council is undertaking a review of how it works with the voluntary and community sector, with a Surbiton co-design session on 10 December between 16.00 and 19.00 at Surbiton Library. Those wishing to attend could sign-up by visiting


·         This year’s Community Grants programme is still open and applications could be made via the Council’s website and searching Community Grants.


·         Consultation on the Council’s emerging Community Plans has finished, with the draft Plans to be submitted to Neighbourhood Committees in spring 2020.




Variation of Order of Business


The Committee agreed to vary the order of business to consider item 9, Community Grants as next business.


Community Grants pdf icon PDF 87 KB

To consider an application for a Neighbourhood Community Grant (NCG)

Additional documents:


Resolved that the following grants be approved:


Surbiton Youth Marching Band - £2,450


The Committee considered the report of the Corporate Head of Healthy and Resilient Neighbourhoods on an application received from Surbiton Youth Marching Band for a Neighbourhood Community Grant of £2,450. The application sought to provide 62 waterproof capes for members of the band to wear over their uniforms when performing in bad weather, including extras, in several size groups, in order to cover the continuous growth of the young band members.


The report informed the Committee that Surbiton Royal British Legion Youth Marching Band (Surbiton Youth Marching Band) teaches young people between ages 8 - 25 to play traditional musical instruments as well as drill and parade skills. All band members are given a musical instrument, tuition and uniform for a nominal fee, allowing them to learn to play an instrument, something many would not have had the opportunity to do without the Band, due to the cost of lessons.  The Band have played at many local and National events including Surbiton Remembrance Day, The Lord Mayor’s Show, The Victory Youth Tattoo, Surbiton festival, Bricquebec festival, France and most recently a concert with the Band of the Scots Guards.


The Committee heard from Mr Ron Spence, Bandmaster and Trustee, in support of the submitted application. Following questions from the Committee, and responses from Mr Spence, it was 


RESOLVED – That a Neighbourhood Community Grant of £2,450 to Surbiton Youth Marching Band be approved.


Voting – unanimous



Councillor Falchikov-Sumner left the meeting at the conclusion of discussion on this item (8.30pm).

Recorded Vote
TitleTypeRecorded Vote textResult
Community Grants Resolution Carried
  • View Recorded Vote for this item
  • 63.

    Planning Application 19/01931/FUL: Claremont Court, 4 St James' Road Surbiton, KT6 4QP pdf icon PDF 344 KB

    To determine a planning application (19/01931/FUL) for Claremont Court, 4 St James’ Road, Surbiton, KT6 4QP


    Erection of a three storey residential building in the courtyard providing 5 flats (3x1Bed and 2x2Bed), infill development to provide 1 Bed maisonette, mansard roof extensions to both buildings providing a studio flat plus an extension to the existing flat and associated works to pedestrian circulation on site, amenity space, bin and cycle stores.


    Additional documents:


    19/01931/FUL – Claremont Court, 4 St. James’ Road, Surbiton, KT6 4QP - (A) Permitted, subject to completion of a Section 106 agreement, and the conditions set out in the report, with an amendment to an informative.


    Before commencement of discussion on item 8, and with reference to earlier consideration of the Hillcroft College item, the Principal Planner, Alex Rosser-Trokas confirmed to the Committee that the Council had not received a planning application for the College site.


    Members had before them the report of the Head of Planning and Regeneration on an application for development in the Borough.


    A summary of the reasons for granting planning permission and of any relevant development plan policies and proposals is included in the report of the Head of Planning and Regeneration for each application where permission is recommended. Permitted applications are subject to the conditions, legal agreements and informatives set out in the report and late material together with any other details on late responses to consultations or comments received since the agenda was printed, revised drawings circulated at the meeting and any recommendations, additional conditions and informatives set out below.


    19/01931/FUL – Claremont Court, 4 St. James’ Road, Surbiton, KT6 4QP 

    Erection of a three storey residential building in the courtyard to provide 5 flats (3x1 bed and 2x2 bed) and extensions and alterations to existing building to provide 1x1 bed flat and 1x studio flat, plus associated works to enlarge an existing flat, pedestrian circulation, amenity space and bin and cycle stores on site.


    [Late Material was circulated for this item, including correction and amendments to the previously published report.]


    Permitted, subject to completion of a Section 106 agreement, and the conditions set out in the report, with an amendment to informative no.1 to emphasise that it is the applicant's responsibility to ensure that the proposed development can be implemented in full compliance with the relevant provisions of the Building Regulations, in relation to the new and existing dwellings and the proposed alterations to access and egress routes. 


    Voting: Unanimous


    Recorded Vote
    TitleTypeRecorded Vote textResult
    Planning Application 19/01931/FUL: Claremont Court, 4 St James' Road Surbiton, KT6 4QP Resolution Carried
  • View Recorded Vote for this item
  • 64.

    Information Item: Work Programme pdf icon PDF 58 KB


    The work programme for January to March 2020 be noted.




    Urgent Items Authorised by the Chair


    There were no urgent items.