Councillors and committees

Agenda, decisions and minutes

New Regulations allow Committees to meet in virtual form online. Following Council approval on 19th May 2020 the Council’s five Strategic Committees responsible for major policy and service decisions will be temporarily streamlined into one Response and Recovery Committee. This will meet on a monthly basis and will be empowered to deal with all urgent business which would normally be considered by the other Strategic Committees, if it cannot wait until the resumption of normal conditions.

Regulatory Committees including Development Control Committee, Neighbourhood Planning-Sub Committees and Licensing Sub-Committees will continue to take place virtually. These will remain in place until at least 12th October when the Council will meet to decide whether circumstances allow for the resumption of normal business.

The Council is committed to maintaining full transparency in the decision making process during this period.

See here for all decisions taken under special urgency powers and other officer decisions during the COVID-19 emergency.

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: Glenmore House, The Crescent, Surbiton KT6 4BN

Contact: Martin Newton 020 8547 6086  email:  martin.newton@kingston.gov.uk

Items
No. Item

66.

Public Questions

A period of no more than 30 minutes for questions on issues unrelated to items on the agenda (please refer to the Welcome Information page)

Minutes:

There were two public questions:-

 

1.   Drainage issues at Berrylands Scout Group and adjoining open space

 

Mr James Roach-McGurn asked the following question:

 

Q: Please could a meeting be arranged with relevant officers to resolve on-going drainage issues at Berrylands Scout Group and surrounding green space?

 

In reply, Councillor Sweeney referred to the drainage issues which appeared to be solvable and asked the Committee to support Mr Roach-Gurn’s request for a meeting to resolve these problems. The Chair, and the Committee, confirmed their approval to this course of action.        

 

      2.  Mental Health Champions

 

     Mr Dan Falchivov asked the following question:

 

Q: In relation to a recent meeting at the Guildhall and social media footage, what advice has been given by the Council’s Mental Health Champions to a councillor who may have anger management issues, what advice has been sought by the councillor, and what advice would the Mental Health Champions give to residents in dealing with such a situation? 

 

    In reply, the Chair said that it would not be appropriate to comment on a case which he was aware may be subject to complaints and a disciplinary procedure.

67.

Apologies

Minutes:

Apologies for absence were received from Councillor Beynon

68.

Declarations of Interest

Minutes:

The following declarations of interest were declared on agenda item 7 (minute item 72) Community Grants:-

 

a)    Councillor Falchikov-Sumner declared an interest insofar as her son attends one of the schools listed in the Hollyfield School application for Councillor Ward Funding. She said that she would take no part in discussion or decision on that item; and

 

b)    The Chair, Councillor Foulder-Hughes declared an interest insofar as a friend worked at Hollyfield School. He said that he would pass the chair over to the Vice Chair, Councillor Sweeney for that item and take no part in discussion or decision.

69.

Minutes of Previous Meeting

To confirm as a correct record the minutes of the meeting held on 5 December 2019.

Minutes:

Resolved, that the minutes of the meeting of the Committee held on 5 December 2019 be confirmed and signed as a correct record.

 

70.

Petitions

To receive petitions submitted by Councillors or members of the public who live, work or study in the Borough. The petition must contain at least 20 signatures *, and notice of the intention to submit the petition must be given in writing to democratic.services@kingston.gov.uk  by 10am the day before the meeting.

 

*The Chair may waive the 20 signature threshold where the petition relates to a community or geographical area with a limited number of residents.'

Minutes:

There were no petitions.

71.

Planning Applications pdf icon PDF 1 MB

To determine the following planning applications:-

 

a)    19/01259/FUL-Flats 114-116, Surbiton Court Mews, St Andrews Square, KT6 4EE

 

b)    19/02594/FUL-Garage Site To The Rear Of Marlow House, Cranes Park, KT5 8AG 

 

c)    19/01873/OUT-71 Villiers Avenue, KT5 8BE

Additional documents:

Decision:

Decisions on Planning Applications are excluded from the call in process.

The following applications were agreed or refused as shown below: [A summary of the reasons for granting permission and of any relevant development plan policies and proposals is included in the report on each application by the Head of Planning & Regeneration where permission was recommended. Permitted applications are subject to the conditions, informatives and other requirements set out in that report, together with any other details on late responses to consultations or comments received since the agenda was printed, revised drawings circulated at the meeting and amended recommendations, additional conditions and informatives which will be set out in the minutes. Further detail, such as reasons for refusal, will also be set out in the minutes.]

 

(A1) 19/01259/FUL  Flats 114-116 Surbiton Court Mews, St Andrews Square

 

Decision deferred, in order for site visit to be arranged for members of the Committee.

 

 

(A2) 19/02594/FUL  Garage site rear of Marlow House, Cranes Park

 

No decision - application withdrawn from agenda.

 

(A3) 19/01873/OUT  71 Villiers Avenue

 

Refused, on grounds that 1) the proposed development fails to provide good standard accommodation to the basement flats due to the poor outlook provided. 2) by reason of the footprint the proposed development, with specific relation to the lightwells, provides insufficient space for landscaping, resulting in an incongruous appearance from the streetscape. 3) by virtue of insufficient family housing, the development would fail to provide an acceptable mix of accommodation, contrary to relevant policies.

 

Minutes:

Before commencement of discussion on item 6, the Principal Planner, Alex Rosser-Trokas confirmed to the Committee that application 19/02594/FUL on page A24 of the report – garage site to the rear of Marlow House, Cranes Park – had been withdrawn from the agenda by the Head of Planning and Regeneration and would not be before the Committee for consideration at the meeting.

 

Members had before them the report of the Head of Planning and Regeneration on the remaining two applications for development in the Borough, along with the late material circulated following agenda publication.

 

A summary of the reasons for granting planning permission and of any relevant development plan policies and proposals is included in the report of the Head of Planning and Regeneration for each application where permission is recommended. Permitted applications are subject to the conditions, legal agreements and informatives set out in the report and late material together with any other details on late responses to consultations or comments received since the agenda was printed, revised drawings circulated at the meeting and any recommendations, additional conditions and informatives set out below.

 

There was a brief adjournment from 7:40pm – 7:43pm in order for members to familiarise themselves with the late material documentation circulated.

 

 (A1) 19/01259/FUL  Flats 114-116 Surbiton Court Mews, St Andrews Square

Alterations and extensions at ground, first and second floor levels associated

with the formation of 5 new self-contained flats and modification of existing flats at Surbiton Court Mews following the demolition of 2 garages and a single storey studio (formerly garage).

 

Public Speakers: Mr David Sutton, Mr Gerald Shiel and Ms Belinda Pollard spoke against the granting of planning permission. Mr Nigel Hartley spoke in favour.

Decision deferred, in order for site visit to be arranged for members of the Committee.

 

Voting:

 

For:  9 members of the Committee (Councillors Sushila Abraham, Sharron Falchikov-Sumner, Liz Green, Alison Holt, Malcolm Self, Anita Schaper, John Sweeney, Diane White and Yogan Yoganathan)

Against:  Councillor Hilary Gander

Abstaining: Councillor Sam Foulder-Hughes

 

(A2) 19/02594/FUL  Garage site rear of Marlow House, Cranes Park

Application withdrawn from agenda by Head of Planning and Regeneration.

 

(A3) 19/01873/OUT  71 Villiers Avenue

Demolition of existing dwelling and erection of new residential building housing 8 dwellings with associated parking, bins and cycle store (outline application to consider appearance, layout and scale)

 

There was an adjournment from 8:55pm – 9:07pm for planning officers to check relevant information relating to the previous application granted on appeal in order to respond fully to members’ questions.

 

Public Speakers: Mr David Meegan spoke against the granting of planning permission.

A motion to permit the application subject to completion of a Section 106 agreement and the conditions and informatives set out on pages A50 to A56 was put to the vote and declared not to be carried.

Voting:

Unanimous

Refused, on grounds that

1.    The proposed basement units would fail to provide a good standard of amenity for future occupants in terms of  ...  view the full minutes text for item 71.

Recorded Vote
TitleTypeRecorded Vote textResult
Planning Application 19/01931/FUL: Claremont Court, 4 St James' Road Surbiton, KT6 4QP Resolution Carried
Planning Application 19/01873/OUT 71 Villiers Avenue (to grant permission) Motion Rejected
Planning Application 19/01873/OUT 71 Villiers Avenue (to refuse permission) Resolution Carried
  • View Recorded Vote for this item
  • 72.

    Community Grants pdf icon PDF 92 KB

    To consider applications for Councillor Ward Funding from Hollyfield School and Anstee Bridge.

    Decision:

    Resolved that the following Councillor Ward funding grants be approved:

     

    Hollyfield School (£900)

     

    Anstee Bridge (£1,665 – inclusive of an increase of up to £200 subject to reusable plates / cups being used).

     

    Minutes:

    The Committee considered the report of the Corporate Head of Healthy and Resilient Neighbourhoods on applications received for Councillor Ward Funding from Hollyfield School (£900) and Anstee Bridge (£1,465).

     

    In accordance with the declaration given earlier, the Vice Chair, Councillor Sweeney took ‘the chair’ for the Hollyfield School item, with Councillor Foulder-Hughes returning to ‘the chair’ for the Anstee Bridge application.

     

    The application from Hollyfield School sought to provide books to pupils as part of the Every Child Every Day Academy Trust initiative to launch ‘the Big Read’ for the first time among key stage 3 students. The funding of £900 would be used to provide books for the school.

     

    The application from Anstee Bridge (supporting vulnerable young people struggling with social, emotional and mental health difficulties) sought to provide funding for a 3-week project for 15 young people to design, plan and run a community tea party in Surbiton celebrating local unsung heroes.

     

    There was debate around the use of Councillor Ward Funding in future financial years, consideration of the costs included in the application and whether reusable plates and cups should be used for the initiative, followed by a proposal that the funding for Anstee Bridge’s proposal be increased by up to £200 for these reusable items. 

     

    After due consideration and following debate, it was 

     

    Resolved, that the following Councillor Ward Funding grants be approved:

     

    Hollyfield School (£900)

     

    Voting:-

     

    For:  9 members of the Committee (Councillors Sushila Abraham, Hilary Gander, Liz Green, Alison Holt, Malcolm Self, Anita Schaper, John Sweeney, Diane White and Yogan Yoganathan)

     

    (In accordance with the earlier declarations of interest, Councillors Sharron Falchikov-Sumner and Sam Foulder-Hughes took no part in discussion or decision on this item)

     

     

    andAnstee Bridge (£1,665 – an increase of up to £200 subject to reusable plates / cups being used).

     

    Voting:

     

    Unanimous

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    Hollyfield School Resolution Carried
    Anstee Bridge Resolution Carried
  • View Recorded Vote for this item
  • 73.

    Neighbourhood Manager's Report

    Minutes:

    The Neighbourhood Manager, James Geach, presented the report of local information including the following:

     

    ·         20mph speed limit consultation

    ·         Kingston Heritage ‘what’s on’ guide 2020

    ·         Free community tennis sessions

    ·         Community Grants programme

    ·         Community Plans

     

    It was also noted that the new ‘Surbiton Good Life’ website is now available.   

    74.

    Tolworth Wayfinding Project pdf icon PDF 92 KB

    To consider the background to proposals, as part of the SHEDx project, to introduce wayfinding features on some Council and to identify options moving forward.

    Additional documents:

    Decision:

    Resolved that

     

    (a)     the concept of the proposed scheme be approved, with authority for the final design detail delegated to the Assistant Director Highways, Transport, and Regulatory Services in consultation with the Chair and Vice Chair of the South of the Borough and Surbiton Neighbourhood Committees, and the Portfolio Holders for Environment and Sustainable Transport and Strategic Housing and Planning Committee, without the need to return to the Neighbourhood Committee and as per the timescale set out in Paragraph 18; and

     

    (b)  it be noted that any applicable license fees otherwise payable to the Council will be waived (as set out in paragraphs 17 and 29).

     

     

     

    Minutes:

    The Committee considered a report of the Assistant Director, Transport, Highways and Regulatory Services on the Tolworth Wayfinding Project.

     

    Members noted the presentation provided by the Regeneration Officer, along with the comments of representatives from Collective 121 and Community Brain.

     

    The Community Brain CIC’s proposal builds on the recommendations of the Draft Tolworth Area Plan and sets out a total of five indicative trails across three themes which have been identified.

     

    Nature Trails

    1.             Tolworth Court Farm Fields Nature Reserve

    2.             Kingston Permaculture Reserve 

    Civic Trails

    3.            Food Bank at St George's Church

    4.            The Farm of Futures 

    Heritage Trail

    5.            Corinthian Casuals Football Club 

     

    The SHEDx project does not have the budget to deliver all of the above five trails, and at this time it is likely that only 1-2 will be delivered.  All other trails may be designed and delivered in the future as other funding streams become available. 

    A range of wayfinding features are proposed across the 5 trails, including: 

    a)    Planters with wayfinding signage directing people to local assets;

    b)    Paintings/murals on blank wall facades; 

    c)    Enhanced entrance to Tolworth Court Farm Fields; and 

    d)    Metal plaques to be added to wooden posts on Tolworth Roundabout which include ‘did you know facts’ and intuitive wayfinding features.

    Subject to approval, officers would work with The Community Brain CIC to secure the necessary permissions/consents from TfL.

    The Community Brain CIC and 121 Collective were working with officers across the Highways, Urban Design, and Regeneration Teams to develop more detailed designs. Officers had no objection to the concept of the proposed scheme, subject to: 

    a)    Detailed designs satisfying the Council‘s Urban Design, Highways and Green Spaces Team including proposed materials; construction methodology, visual impact, and planting design; and

    b)    An approach to maintenance and repair of assets being agreed and incorporated into the final project proposal.

    After debate it was

     

    Resolved, that

     

    (a)     the concept of the proposed scheme be approved, with authority for the final design detail delegated to the Assistant Director, Highways, Transport, and Regulatory Services in consultation with the Chair and Vice Chair of the South of the Borough and Surbiton Neighbourhood Committees, and the Portfolio Holders for Environment and Sustainable Transport and Strategic Housing and Planning Committee, without the need to return to the Neighbourhood Committee and as per the timescale set out in Paragraph 18 of the report; and

     

    (b)  it be noted that any applicable license fees otherwise payable to the Council would be waived (as set out in paragraphs 17 and 29 of the report).

     

    Voting:

     

    Unanimous

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    Tolworth Wayfinding Project Resolution Carried
  • View Recorded Vote for this item
  • 75.

    A243 Study on Healthy Streets pdf icon PDF 82 KB

    To consider the findings of a study on local connectivity improvements along the A243 corridor and across the surrounding areas, using the Healthy Streets approach, focusing on sustainable means of transport as the priority. The Committee are asked to approve the proposed schemes within their remit.

     

     

    Additional documents:

    Decision:

    Resolved that

     

    a)     the proposed Schemes are approved to be implemented under experimental Traffic Management Orders (TMOs), subject to a trial which will be necessary to assess their impact (if any) on the road network.

     

    E. South Bank Terrace - School street

    F. Thornhill Road (with revised location to be determined after further examination of options to protect impact of traffic on Douglas Road area) - Bus gate;

    G. Oak Hill Road - School street (with further examination to include Oakhill between Lime Tree School and the junction with Oakhill Grove and Kingswood Close);

     

    b)     the proposed Schemes are approved to proceed with an informative letter delivery or local consultations, depending on the changes:

     

    A. Ditton Road - Light segregated cycle lanes

    B. Lovelace Gardens (by Upper Brighton Road) - Continuous footway (Copenhagen crossing)

    C. Herne Road (by Hook Road) - Continuous footway (Copenhagen crossing)

    D. Victoria Road (by Upper Brighton Road) – formal pedestrian crossing

    E. Ditton Road (by Hook Road) - Pocket park; and

     

    c) authority is delegated to the Assistant Director Highways, Transport and Regulatory Services to convene a monitoring group comprising: the Chair of the South of the Borough and Surbiton Neighbourhood Committees and one Ward member from each Neighbourhood Committee (a councillor from Surbiton Hill Ward, to be agreed by those ward members, from the Surbiton Neighbourhood Committee) (and local residents) to meet regularly to examine and record the impact from the related schemes 1 (A, D and F) which have been implemented under experimental TMO.

     

    Minutes:

    The Committee had before them the report by the Assistant Director, Highways, Transport and Regulatory Services.

     

    This report set out the findings of a study undertaken by consultants on behalf of the Council to identify local connectivity improvements along the A243 corridor and across the surrounding areas, using the Healthy Streets approach. This focused on sustainable means of transport as the priority, comprising walking, cycling and public transport use.

     

    The proposed measures would benefit pedestrians, cyclists and, more generally, residents and commuters within the study area, by encouraging more sustainable means of transportation. This would in turn help create a greener and healthier environment and more attractive places to live, work, play and do business.  

     

    Discussion took place and members commented on the proposed zebra crossing at Victoria Road (by Upper Brighton Road) and it was noted that previous work had been undertaken by the Council on pedestrian crossing issues in this area. Members also raised pedestrian safety concerns relating to increased traffic potentially using side roads resulting from the proposed bus gate in Thornhill Road (by Ellerton Road); and in relation to the Oak Hill Road – School street scheme which members considered could be extended. 

     

    Officers indicated that further work could be done on the experimental schemes with discussions taking place with TfL, other stakeholders, members and the proposed monitoring group that would be convened to include Chairs of the South of the Borough and Surbiton Neighbourhood Committees, the committees appointed ward member (and local residents) to examine and record the impact from those schemes to be implemented under experimental TMOs. It was noted by the Committee that the schemes were aimed at encouraging traffic to remain on the main roads, and for users to consider alternative more sustainable forms of transport, and that the impact of the proposed schemes would not be known until their introduction and an assessment was made afterwards by the monitoring group.

     

    In conclusion, members agreed that they would wish to see the Victoria Road (by Upper Brighton Road) scheme be introduced by way of a ‘formal pedestrian crossing’ (in place of the proposed zebra crossing); possible revision to the Oak Hill Road – School street scheme to examine including Oakhill between Lime Tree School and the junction with Oakhill Grove and Kingswood Close; and an amendment to the proposed location of the bus gate in Thornhill Road (by Ellerton Road) to protect Douglas Road from higher levels of traffic. The Committee also agreed that its representative on the monitoring group should be from the Surbiton Hill Ward and that this should be agreed between those councillors after further consideration. Councillor Schaper also indicated that she would be available to offer any insight needed on the Thornhill Road proposals.       

     

     

    Resolved, that

     

    a)     the proposed Schemes be approved for implementation under experimental Traffic Management Orders (TMOs), subject to a trial which would be necessary to assess their impact (if any) on the road network.

     

    D. Fullers Way North / Red Lion Road - Traffic  ...  view the full minutes text for item 75.

    Recorded Vote
    TitleTypeRecorded Vote textResult
    A243 Study on Healthy Streets - recommendations a) D, E and G, b) and c) Resolution Carried
    A243 Study on Healthy Streets - recommendations a) F Motion Carried
  • View Recorded Vote for this item
  • 76.

    Planned Highway Maintenance pdf icon PDF 142 KB

    The proposed planned highway maintenance programme for 2020/2021 will be submitted to the Environment and Sustainable Transport Committee for approval on the 11 February 2020. It is being presented to the Neighbourhood Committees for information.

    Minutes:

    The Planned Highway Maintenance report was noted.

    77.

    Work Programme pdf icon PDF 51 KB

    Minutes:

    The Committee’s Work Programme was noted.

    78.

    Exclusion of the Press and Public

    The following resolution is included as a standard item which will only be relevant if any exempt matter is to be considered at the meeting for which the Committee wish to resolve to exclude the press and public:

     

    To exclude the public from the meeting under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph x of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

     

    Minutes:

    The motion was not required to be moved.

    79.

    Urgent Items Authorised by the Chair

    Minutes:

    No urgent items.