Agenda, decisions and minutes

Online Meeting, Surbiton Neighbourhood Committee
Tuesday 23 February 2021 7:30 pm

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: An online meeting that can be viewed at https://www.youtube.com/c/kingstoncouncil/videos?view=2&live_view=502

Contact: Martin Newton 020 8547 6086  email:  martin.newton@kingston.gov.uk

Media

Items
No. Item

60.

The Chair

Minutes:

Councillor Schaper was the Co Chair in the Chair for the meeting.

61.

Public Questions

A period of no more than 30 minutes for questions on issues unrelated to items on the agenda (please refer to the ‘Welcome’ Information pages).

Minutes:

The following public questions were raised and responses given:-

 

Charlie Kelly

What is the current status of the borough 20mph limit being implemented, to improve pollution and road safety within the area? I live near Browns Road which is 30mph currently, whilst Kings Road is 20mph, what is the criteria for deciding limits?

 

Officer response: Resident consultation has taken place on the 20mph speed limit proposals but further work on this was delayed by the Covid pandemic. It is proposed to bring the results of the consultation to committees in June.

 

Leo Di Lieto

On the Modal/planters King Charles Road, I made a submission to the Low Traffic Neighbourhood Survey on the 9th November 2020 and received a computer generated acknowledgement of receipt.

 

I have heard no further, has the council come to a decision?

 

These LTN schemes that councils have brought in may be illegal, why are Kingston Council not standing up to TfL over some of the local cycling or traffic schemes that TfL want to bring in? The cycle path from the Library down to Hollyfield Road is not thought out well and appears and disappears in certain locations.

 

Officer Response: The Council has sought legal advice on its schemes and the advice received is that the Kingston schemes are legally compliant. At present no final decision has been made on the King Charles Road LTN and a report on the scheme will come before the Committee in June.

 

Portfolio Holder for Environment and Sustainable Transport Response:  Apologies that you have not received a response to your submission – I will look into that. A final decision on the King Charles LTN will be made after full assessment of the feedback. The Go Cycle path referred to is a very narrow area and with this limited space compromises needed to be made, particularly to avoid unnecessary removal of trees. The Kingston Cycling Campaign gave input regarding the route, safe accessibility was reviewed and the route provides the best cycling space available.  

 

James Clark

The King Charles Road LTN is working very well with more residents walking and cycling - many residents agree that speeding motor vehicles are an endemic problem on King Charles Road, with a majority of motor traffic comfortably exceeding the 20mph speed limit. What actions will the Council take, firstly to confirm that this is a problem and, secondly to re-design the road to eliminate the danger of speeding motor traffic to ensure safety of walkers and cyclists?

 

Officer Response: On the speed issue, evidence is required. A speed survey was conducted in the previous September, October and January in 3 locations – between Berrylands Road and Smith Street; Berrylands Road and Brittania Road; and Derby Road and Tolworth main allotments. The mean average speeds between 7am and 7pm varied between 18 and 22.15mph. Although it was acknowledged that some cars did travel in excess of the mean average, according to published DfT guidance these speeds were considered within the  ...  view the full minutes text for item 61.

62.

Apologies for Absence

Minutes:

There were no apologies for absence, all Committee members being present.

63.

Declarations of Interest

Members are invited to declare any disclosable pecuniary interests and any non- pecuniary interests (personal interests) relevant to items on this agenda.

Minutes:

Declarations of interest were made by:-

 

Councillor Foulder-Hughes – a close friend worked at Hollyfield School and he would therefore take no part in discussion or decision on the proposed Neighbourhood Community Grant in item 6.

 

Councillor Falchikov-Sumner – her son attended one of the schools that would benefit from the proposed Neighbourhood Community Grant in item 6 and she would therefore take no part in discussion or decision on that item.

 

Councillors Beynon and Self – as members of the Development Control Committee they would take no part in discussion or comment on the consultation item on Court Royal and Red Roofs in item 7.

64.

Minutes of Previous Meeting

To confirm as a correct record the minutes of the meeting held on 13 January 2020.

Minutes:

Resolved, that the minutes of the meeting of the Committee held on 13 January 2021 be confirmed and signed as correct.

65.

Petitions

To receive petitions submitted by Councillors or members of the public who live, work or study in the Borough.  The petition must contain at least 20 signatures*, and notice of the intention to submit the petition is given in writing to democratic.services@kingston.gov.uk by 10am on the last working day prior to the meeting. *The Chair may waive the 20 signature threshold where the petition relates to a community or geographical area with a limited number of residents.

 

Minutes:

No petitions were submitted.

66.

Community Grants pdf icon PDF 87 KB

 

Report by Assistant Director Culture, Communities and Engagement on the Community Grants Programme.

Additional documents:

Decision:

Resolved, that a Neighbourhood Community Grant of £900 to Hollyfield School be approved to purchase a chosen book for distribution to 180 primary age students as part of the ‘Big Read’ programme.  

 

 

 

Minutes:

The Assistant Director Culture, Communities and Engagement reported on an application for a Neighbourhood Community Grant from Hollyfield School.

Following the successful introduction of the ‘Big Read’ programme last year, which was supported by an allocation of £900 of Councillor Ward Funding, Hollyfield School had applied for support to continue the programme in September 2021 with a new cohort of year seven students.

The purpose of the project was to counter the decline of students reading for pleasure, at secondary school. Last year the National Literacy Trust’s ‘Read On Get On’ report identified the lack of reading enjoyment as a fundamental and quantifiable hurdle to advancing literacy skills nationwide. The gap between students’ reading ability and their age grows wider each year, after joining secondary school. In many cases this would have only been exacerbated by COVID.

180 primary age students would benefit from this project. Each participating secondary school would give each of the year 6 students who were set to join the school in September 2021 a book. Year 6 primary age children from the following schools and their families would benefit:

·         St Matthew’s Church of England primary

·         Christ Church Church of England primary

·         St John’s Church of England primary

·         St Andrew’s & St Mark’s 

·         St Luke’s Church of England primary

·         King Athelstan primary

·         Grand Avenue primary

·         Lime tree primary

·         St Joseph’s primary

The biggest outlay was the cost of the books themselves. The Every Child Every Day Academy Trust was relying on bulk buying power to reduce the unit cost of the titles to £5 each (max). The Committee was being asked to allocate a Neighbourhood Committee Grant of £900 to purchase the chosen work.

 

After brief discussion, it was

 

Resolved, that a Neighbourhood Community Grant of £900 to Hollyfield School be approved to purchase a chosen book for distribution to 180 primary age students as part of the ‘Big Read’ programme. 

 

Voting

 

For: 10 members of the Committee (Councillors Abraham, Beynon, Gander, Green, Holt, Schaper, Self, Sweeney, White and Yoganathan)

 

With regard to the declarations of interest made earlier, Councillors Foulder-Hughes and Falchikov-Sumner took no part in discussion or decision on this item.

 

67.

Planning Applications pdf icon PDF 523 KB

Report by Assistant Director of Strategic Planning and Infrastructure on applications for development.

 

Additional documents:

Decision:

20/01754/FUL  29 Lovelace Road, Surbiton, KT6 6NS

Variation of condition 2 (Plans) of planning permission 19/01045/FUL (Demolition of existing building and re-development to provide 9 residential units, a new access from Lovelace Gardens, parking and associated works) to

amend the layout of the scheme to increase the parking spaces from seven spaces, to nine spaces.

 

Permitted, subject to legal agreement and the conditions and informatives set out in the report, with inclusion of additional informative encouraging the maximisation of electric vehicle charging points on the site.

 

 

20/03091/FUL  Court Royal And Red Roofs, Church Hill Road, Surbiton, KT6 4UG

Redevelopment of site to provide 24 residential dwellings, comprising 7 x three bed, 10 x two bed and 7 x one bed including associated car parking, refuse storage, cycle storage and landscaping.

 

Comments put forward by residents and Committee members on consultation item to be forwarded to Development Control Committee.

Minutes:

Members had before them the report by the Assistant Director of Strategic Planning and Infrastructure on applications for development in the Borough.

 

A summary of the reasons for granting planning permission and of any relevant development plan policies and proposals is included in the report of the Assistant Director of Strategic Planning and Infrastructure for each application where permission is recommended. Permitted applications are subject to the conditions, legal agreements and informatives set out in the report and late material together with any other details on late responses to consultations or comments received since the agenda was printed, revised drawings circulated at the meeting and any recommendations, additional conditions and informatives set out below.

 

20/01754/FUL  29 Lovelace Road, Surbiton, KT6 6NS

Variation of condition 2 (Plans) of planning permission 19/01045/FUL (Demolition of existing building and re-development to provide 9 residential units, a new access from Lovelace Gardens, parking and associated works) to

amend the layout of the scheme to increase the parking spaces from seven spaces, to nine spaces.

 

There were no public speakers on the application.

 

Permitted, subject to legal agreement and the conditions and informatives set out in the report, with inclusion of additional informative encouraging the maximisation of electric vehicle charging points on the site.

 

Voting

 

For: 8 members of the Committee (Councillors Abraham, Beynon, Green, Holt, Schaper, Self, Sweeney and White)

 

Against: 2 members of the Committee (Councillors Falchikov-Sumner and Gander)

 

Abstaining: 2 members of the Committee (Councillors Foulder-Hughes and Yoganathan)

 

 

20/03091/FUL  Court Royal And Red Roofs, Church Hill Road, Surbiton, KT6 4UG

Redevelopment of site to provide 24 residential dwellings, comprising 7 x three bed, 10 x two bed and 7 x one bed including associated car parking, refuse storage, cycle storage and landscaping.

 

Public Speakers: Paul Marley, Chloe Gorei and Sue Whitcomb raised questions and comments. Philip Morris and Oliver Leslie represented the applicant and responded to questions raised.

Members also noted questions and comments submitted by other residents. 

In summary, the following points were put forward:-

Questions and representations put forward by residents speaking in the meeting

 

1.Paul Marley (The Crest)

 

I have lodged objection to size and occupancy level - does the Committee agree with me that the proposed development is too large in terms of height and residential density for the site in question, and would involve an unreasonable adverse impact on neighbours and the occupants of surrounding properties in terms of privacy, access to light and air and being overlooked, as well as having virtually no parking spaces for residents’ cars and wholly inadequate vehicular access at street level for service vehicles and deliveries, and should only be approved if there is a substantial reduction in overall height and residential occupancy, as well as adequate provision, within the site, of parking spaces for vehicles belonging to the residents? There is also no affordable housing or community benefit.

 

2.ChloeGorei (St Mark’s Court, Church Hill Road)

 

Have you measured the decrease in value of  ...  view the full minutes text for item 67.

68.

Surbiton Neighbourhood Community Plan pdf icon PDF 294 KB

Report by Assistant Director Culture, Communities and Engagement on the Surbiton Neighbourhood Community Plan.

 

Additional documents:

Decision:

Resolved, that the Surbiton Neighbourhood Community Plan, set out in Annex 1 of the report, be approved. 

 

Minutes:

The Assistant Director Culture, Communities and Engagement reported on the Surbiton Neighbourhood Community Plan.

 

The Committee were being asked to adopt the draft Surbiton Neighbourhood Community Plan (SNCP) as set out in Annex 1. The SNCP would be used as a framework to assist the Committee during its decision making, in particular in their decision making relating to the award of Community Grant Programme funding. The draft SNCP reflected the local priorities voiced by residents during a consultation on the plan’s contents which ran between July 2019 and January 2020.

Following a neighbourhoods’ review undertaken in 2018 the Council granted each of its Neighbourhood Committees the power to develop a local Community Plan to frame local decisions, including the allocation of funding streams. A consultation on the contents of the SNCP was undertaken between July 2019 and February 2020 which gave residents an opportunity to submit ideas and initiatives which they want to see in Surbiton.  

The consultation included:

·         An online portal on the Council’s website. 

·         A drop-in session at Glenmore House held on 10 June 2019

·         An engagement event on Victoria Road held on 22 August 2019

·         A community plan workshop held on Monday 10 February 2020

In total, 242 unique ideas were submitted during the consultation. These ideas were subsequently collated into three categories: Communities (74 ideas, as set out in Annex 3), Environment (65 ideas, as set out in Annex 4) and Infrastructure (103 ideas, as set out in Annex 5). Given the range of consultation methods used, the ideas submitted varied significantly in terms of detail; some ideas were a single word while others were more detailed ideas or statements. A number of the ideas submitted for the SNCP related to other Council services and plans and the Neighbourhoods Team had shared those comments with the appropriate Council teams. 

The Co-Chairs, having reviewed all the submitted ideas, had drafted the following three key objectives for the draft SNCP:

·         Develop, promote and enhance the neighbourhood’s parks, streets and open spaces to encourage more outdoor-based activity.

·         Identify and implement innovative local projects which benefit and attract both residents and businesses into the local Surbiton area.

·         Encourage the set up and maintenance of community hubs, ”Friends of” groups, resident associations and community forums, and ensure the effective use of the Community Grants Programme, including the Community Infrastructure Levy (CIL) funding is fully utilised.

During the review the Co-Chairs had taken into consideration the context of the pandemic and the importance of supporting the community during Covid-19 and through the gradual easing of lockdown measures. 

The draft SNCP sought to incorporate the ideas which could potentially fall within the gift of Neighbourhood Committee decision making and the scope of the Council’s Community Grants Programme. The Committee were asked to approve the draft SNCP as set out in Annex 1 of the paper. The outcomes prioritised within the SNCP would be used to inform the Committee’s future decision making, particularly those decisions pertaining to the award of Community Grant  ...  view the full minutes text for item 68.

69.

Neighbourhood Manager's Oral Update Report

Minutes:

The Committee noted the Neighbourhood Manager’s verbal update on the ‘Friends of Surbiton Station’ project and also the Kingston Heritage Service Covid-19 collection, which was collating residents’ personal experiences of the pandemic lockdown experience.

70.

Work Programme pdf icon PDF 60 KB

Minutes:

Received as information.

71.

Urgent Items Authorised by the Chair

Minutes:

There were no urgent items.

72.

Exclusion of the Press and Public

The following resolution is included as a standard item which will only be relevant if any exempt matter is to be considered at the meeting for which the Committee wish to resolve to exclude the press and public:

 

To exclude the public from the meeting under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph x of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Minutes:

The motion to exclude press and public was not required.