Councillors and committees

Agenda and decisions

Regulations allow Committees to meet in virtual form online. Following Council approval on 13 October 2020, all meetings of the Council, its Committees and Sub-Committees will take place virtually until May 2020, subject to the prevailing public health situation.

The Response and Recovery Committee, established on 19 May this year, will continue to operate. It will discharge the functions of the Finance and Regeneration and Community and Engagement Committees, determine matters related to the Council’s Covid 19 response and determine any urgent matter which falls within the remit of another Strategic Committee. The Culture, Housing, Environment & Planning Committee has been established to discharge the functions of the Environment and Sustainable Transport and Place and Culture Committees for the remainder of the 2020/21 Municipal Year. Meetings of the Children’s and Adult’s Care and Education Committee will resume.

Regulatory Committees including Development Control Committee, Neighbourhood Planning-Sub Committees and Licensing Sub-Committees will also continue to take place virtually.

Prior to the regulations coming into effect, decisions were taken under emergency powers.

See here for all decisions taken under special urgency powers and other officer decisions taken between March - May 2020.

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

Watch Council meetings here

Contact: Samuel Nicholls tel 020 8547 5533  e-mail:

No. Item


Public Questions

A period of no more than 30 minutes for questions on issues unrelated to items on the agenda (please refer to the ‘More Meeting Information’ sheet).


Apologies for Absence


Declarations of Interest

Members are invited to declare any disclosable pecuniary interests and any other non pecuniary interests (personal interests) relevant to items on this agenda.




To receive petitions submitted by Councillors or members of the public who live, work or study in the Borough. The petition must contains at least 20 signatures*, and notice of the intention to submit the petition is given in writing to by 10am on the last working day prior to the meeting.


*The Chair may waive the 20 signature threshold where the petition relates to a community or geographical area with a limited number of residents.


Neighbourhood Managers Report



To confirm that the minutes of the meeting held on 15 September 2020 are a correct record.


Community Grants pdf icon PDF 101 KB

To consider applications for Neighbourhood Community Grants (NCG).


Resolved to award the following Maldens and Coombe Community Grants to-


·         Cromwell Residential and Open Space Society £3,000

·         Kingstonian Cricket Club £3,000

·         Milaap Multicultural Day Centre £3,000

·         Kingston Vineyard and Growbaby £1,644

·         Rotary Club of New Malden £3,000

·         Kingston Mencap £2,500

·         Momentum Children's Charity £1,080

·         Christians Against Poverty (CAP) £1700


Planning Consultation item: 20/02235/FUL - Garages 9-30 & Land To The Rear Of 1-44 Cumberland House, Kingston Hill, Kingston Upon Thames KT2 7LH pdf icon PDF 141 KB

This planning application has been brought to the Maldens and Coombe  Neighbourhood Committee for comment. The application for the above mentioned development will be determined at the Development Control Committee (if the Officer recommendation is for approval) in accordance with the Council’s Scheme of Delegation.


If you would like to ask a question at the committee meeting about a Consultation Item you must submit it to the Democratic Services Officer (Sam Nicholls 020 8547 5533, email: by no later than 10.00am the day before the meeting, (Wednesday 18 November, 2020) together with a contact number and email address. 


When doing so please indicate if you would like to ask the question in person in the virtual meeting. The first five people who want to ask their questions virtually will be able to do so. Depending on the number of questions received we will endeavour to read out in the meeting all other questions or a summary will be provided.


The rules on public participation at Committee meetings can be found in the Council’s Constitution on the Council’s website. For enquiries, please contact

Sam Nicholls, Email:, 0208 547 5533.

Additional documents:


Urgent Items Authorised by the Chair


Exclusion of the Press and Public

The following resolution is included as a standard item which will only be relevant if any exempt matter is to be considered at the meeting for which the Committee wish to resolve to exclude the press and public:


To exclude the public from the meeting under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph x of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.