Councillors and committees

Agenda and decisions

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: Chessington Methodist Church, Church Lane/Moor Lane, Chessington KT9 2DJ- to be confirmed

Contact: Jean Cousens tel. 020 8547 5023  e-mail:

No. Item


Question Time

A period of no more than 30 minutes for questions on issues unrelated to items on the agenda



To receive any petitions submitted by councillors or members of  the public.


Apologies for Absence


Declarations of Interest

           Members are invited to declare any disclosable pecuniary interests and any non- pecuniary interests (personal interests) relevant to items on this agenda.



To confirm as a correct record the minutes of the meeting held on 22 January 2019.  


Community Manager's Report

The Community Manager will report on issues arising.



Planning Applications pdf icon PDF 610 KB

To consider planning applications:


18/10144/FUL - Address:    46 (Rescue House) Oakcroft Road, Chessington, KT9 1RH


18/10299/FUL - Address:    Land at Maypole Motors, Vale Road South, Surbiton, KT6 5AQ




Planning Application


RESOLVED that the following applications for planning permission are permitted:


1.    18/10144 46


(Rescue House) Oakcroft Road, Chessington, KT9 1RH


Variation of Condition 17 (Permitted Hours for Traffic Movements) of Planning Permission 96/2114/FUL (Erection of 5 industrial/warehouse units, car parking and servicing) to allow occasional movement of vehicles on land adjoining the premises and erection of a 3.2m high timber acoustic fence along part of the boundary.



2.    A2 18/10299


Land at Maypole Motors, Vale Road South, Surbiton, KT6 5AQ


Demolition of existing buildings and erection of 9 x 3 bed houses with associated parking, landscape and amenity space.




Neighbourhood Working Arrangements pdf icon PDF 98 KB

To provide the Committee with the opportunity to consider the way in which it wishes to utilise some of the new powers and flexibilities available to it in its working arrangements.


Resolved  that


1.            a Planning Sub-Committee should be established to consider planning and related issues within its remit and


(a)  the membership of the Sub-Committee be decided on the basis of at least one Member from each Ward on a rotational basis and


(b) the Chair and Vice-Chair of the Sub-Committee for the 2019/20 Municipal Year to be appointed at the Neighbourhood Committee meeting on 4 June


2.            a ‘guillotine’ should not be applied to meetings of the Committee but generally the aim will be to complete meetings by 10.30pm


Community Grants Programme pdf icon PDF 91 KB

To note the grant funding streams available for 2019/20 and to agree the working arrangements for the allocation of the Committee’s Councillor Ward Funding.

Additional documents:


Resolved  that–


1.    the Neighbourhood Community Grants budget, as set out in Key Point B is noted, and that the Committee will be asked to review applications and agree allocations for these grants throughout the year until the fund has been exhausted;


2.    the Borough-wide Community Grants budget as set out in Key Point C is noted;


3.    the budget for Councillor Ward Funding will be allocated at £2,000 per Councillor and the current system of Councillor Ward Funding is retained for the time being;


4.    the opportunities available for further grant funding and Community Infrastructure Levy (CIL) receipts, as set out in paragraphs 10-21 of the report are noted, and that the Committee will be asked to consider any future bids that are made for these funds; and


5.    with reference to paragraph 14, a cap will not be applied to the amount of CIL funding that can be allocated to individual projects each year


Gilders Road / Billockby Close, Junction - Traffic Management Order Objections pdf icon PDF 83 KB

To consider two objections received in response to our Traffic Management Order (TMO) advertised on 29 November 2018, for double yellow line “At Any Time” waiting restrictions at the junction and to determine if those objections should be set aside, to allow to the installation of the advertised restrictions.

Additional documents:


Resolved  that


1.    the objections received in response to the publication of the TMO, described in paragraph 10 of the report, and the officer’s response in paragraphs 11 and 12 of the report are noted: and


2.     the objections are rejected for the reasons set out in paragraphs 11 and 12, and the TMO imposing double yellow lines (as detailed by Annex 1 of the report) be confirmed without modification.


Urgent Items authorised by the Chair

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances in accordance with S100B(4) of the Local Government Act 1972.



Information Items pdf icon PDF 56 KB

·         Potential Forthcoming Business

·         Traffic Schemes updates

Additional documents:


Exclusion of the Press and Public

The following resolution is included as a standard item which will only be relevant if any exempt matter is to be considered at the meeting for which the Committee wish to resolve to exclude the press and public:


To exclude the public from the meeting under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph *….of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.


(*relevant regulatory paragraph to be indicated)