Councillors and committees

Agenda, decisions and minutes

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: Chessington Methodist Church, Church Lane/Moor Lane, Chessington KT9 2DJ- to be confirmed

Contact: Jean Cousens tel. 020 8547 5023  e-mail: jean.cousens@kingston.gov.uk

Items
No. Item

56.

Question Time

A period of no more than 30 minutes for questions on issues unrelated to items on the agenda

Minutes:

The Committee dealt with questions and other matters raised by residents.  A summary of the questions and answers is attached as an Annex but does not form part of the Minutes of the meeting.

 

57.

Petitions

To receive any petitions submitted by councillors or members of  the public.

Minutes:

No petitions were submitted.

58.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Christine Stuart and from community adviser, Andrew Ellis.

 

Apologies for lateness on the grounds of Council business, were received from Councillor Patricia Bamford (in attendance from Minute item 63 onwards)

59.

Declarations of Interest

           Members are invited to declare any disclosable pecuniary interests and any non- pecuniary interests (personal interests) relevant to items on this agenda.

Minutes:

The Chair, Councillor Lorraine Dunstone, declared a personal interest in relation to Minute Item 62.1 below - the planning application 18/10144/FUL relating to 46 (Rescue House) Oakcroft Road, Chessington, KT9 1RH.  Councillor Dunstone withdrew from the room during the consideration of this item.  (The Vice Chair, Councillor Andreas Kirsch, took the Chair for this item.)

 

Reason: Councillor Dunstone lives near to the application site and has expressed firm views on the application.

60.

Minutes

To confirm as a correct record the minutes of the meeting held on 22 January 2019.  

Minutes:

Resolved that the minutes of the meeting held on 22 January 2019 are agreed as a correct record. 

61.

Community Manager's Report

The Community Manager will report on issues arising.

 

Minutes:

James Geach, the Neighbourhood Manager for Surbiton Neighbourhood, attended in the place of Ellie Walker-Todd (who was on honeymoon) and gave a presentation on various issues of interest in the Neighbourhood. The presentation included updates on: 

·         The recent Community resilience event which had been very successful

·         New community forums will be held in the new municipal year; the first will focus on the community plan

·         Local events: King George’s Park playground development feedback

·         Great British spring clean including on Tolworth Broadway

·         Better Bones exercise classes

·         New community rangers – Dale Gossington will be working in the neighbourhood

The Committee put on record their thanks to the outgoing Neighbourhood Manager, Richard Dean, who had organised both the resilience event and the successful youth event at Chessington School.

62.

Planning Applications pdf icon PDF 610 KB

To consider planning applications:

 

18/10144/FUL - Address:    46 (Rescue House) Oakcroft Road, Chessington, KT9 1RH

 

18/10299/FUL - Address:    Land at Maypole Motors, Vale Road South, Surbiton, KT6 5AQ

 

 

Decision:

Planning Application

 

RESOLVED that the following applications for planning permission are permitted:

 

1.    18/10144 46

 

(Rescue House) Oakcroft Road, Chessington, KT9 1RH

 

Variation of Condition 17 (Permitted Hours for Traffic Movements) of Planning Permission 96/2114/FUL (Erection of 5 industrial/warehouse units, car parking and servicing) to allow occasional movement of vehicles on land adjoining the premises and erection of a 3.2m high timber acoustic fence along part of the boundary.

 

 

2.    A2 18/10299

 

Land at Maypole Motors, Vale Road South, Surbiton, KT6 5AQ

 

Demolition of existing buildings and erection of 9 x 3 bed houses with associated parking, landscape and amenity space.

 

 

Minutes:

A summary of the reasons for granting permission and of any relevant development plan policies and proposals is included in the report of the Head of Planning and Regeneration on each application where permission is recommended.  Permitted applications are subject to the conditions, informatives and other requirements set out in the report, together with any other details on late responses to consultations or comments received since the agenda was printed, revised drawings circulated at the meeting and amended recommendations, additional conditions and informatives set out below.

 

Under the arrangements for speaking on planning applications, objectors and a supporter spoke on the applications as follows:

·         18/10144/FUL: 46 (Rescue House) Oakcroft Road, Chessington, KT9 1RH

Mr James Berry spoke as an objector to the application.

·         18/10299/FUL: Land at Maypole Motors, Vale Road South, Surbiton, KT6 5AQ

Ms Norma McLelland spoke as an objector to the application.

Mr James Finn (applicant’s agent) spoke in support of the application.

 

RESOLVED that the following applications for planning permission are permitted as indicated:

 

62.1    18/10144/FUL: 46 (Rescue House) Oakcroft Road, Chessington, KT9 1RH

For the temporary period of one year, variation of Condition 17 (Permitted Hours for Traffic Movements) of Planning Permission 96/2114/FUL (Erection of 5 industrial/warehouse units, car parking and servicing) to allow occasional movement of vehicles on land adjoining the premises and erection of a 3.2m high timber acoustic fence along part of the boundary.

 

PERMIT, subject to amendment of Condition 17 as shown in italics below:

17. (i) The buildings shall not be used for the purposes hereby permitted after the hours of 8:00pm Monday to Saturday and shall not reopen until 7:00am on any day. The buildings shall not be used at any time on Sundays and Bank Holidays.

(ii) Apart from in the exceptional circumstances listed below, vehicle movements on the site shall not take place after the hours of 8:00pm
Monday to Saturday and shall not occur again until 7:00am on any day. Vehicle movements shall not take place at any time on Sundays and Bank Holidays. An exceptional circumstance is where a vehicle must enter the land in order to be removed from the public highway for road traffic and safety reasons, and such exceptional circumstances are not to exceed seven times a month.  In order that the exceptional occurrences can be monitored, the applicant will provide on the request of the local authority access to the records which the applicant maintains to record these exceptional occurrences per month.

 

Reason: To safeguard the amenities of the occupiers of nearby dwellings.

 

[The Committee requested to receive a report back on any application to renew this variation after 12 months]

 

Voting:

For: 4 Members (Councillors Dennis Goodship, Andreas Kirsch, Thay Thayalan and Margaret Thompson)

Abstaining: 2 Members (Councillors Stephanie Archer and Sharon Young)


 

62.2    18/10299/FUL: Land at Maypole Motors, Vale Road South, Surbiton, KT6 5AQ

Demolition of existing buildings and erection of 9 x 3 bed houses with associated parking, landscape and amenity space.

With reference to  ...  view the full minutes text for item 62.

63.

Neighbourhood Working Arrangements pdf icon PDF 98 KB

To provide the Committee with the opportunity to consider the way in which it wishes to utilise some of the new powers and flexibilities available to it in its working arrangements.

Decision:

Resolved  that

 

1.            a Planning Sub-Committee should be established to consider planning and related issues within its remit and

 

(a)  the membership of the Sub-Committee be decided on the basis of at least one Member from each Ward on a rotational basis and

 

(b) the Chair and Vice-Chair of the Sub-Committee for the 2019/20 Municipal Year to be appointed at the Neighbourhood Committee meeting on 4 June

 

2.            a ‘guillotine’ should not be applied to meetings of the Committee but generally the aim will be to complete meetings by 10.30pm

Minutes:

Within the Constitutional arrangements set by the Council, each Neighbourhood Committee has the power to determine its own working arrangements.  The South of the Borough Neighbourhood Committee had previously received a report and agreed its working arrangements for 2018/19 at its meeting on 7 June 2018.  Over the course of the summer and autumn of 2018, a review of the Neighbourhood Committee arrangements was undertaken with a view to ensuring that the Neighbourhood Committees have the powers and resources to help achieve the Council’s aspirations.  The Council is committed to improving engagement with local communities and ensuring that decision making better reflects local priorities, issues, challenges and need. 

The outcome of this review had been reported to full Council on 11 December 2018, at which point a number of changes to the roles and functions of the Neighbourhood Committees were agreed as part of a wider package of governance improvements.

The Committee considered a report (which had been submitted to all the Neighbourhood Committees) which invited Members to consider ways in which to utilise some of the new powers and flexibilities available to it in its working arrangements.  The new arrangements could be put in place for the first meeting of the new municipal year – namely, in the case of South of the Borough Neighbourhood Committee, from its meeting on 4 June 2019.

In particular, the Committee was asked to consider whether it wished to:

·         establish a separate Sub-Committee specifically to determine Planning applications and planning enforcement matters;

·         set a cut off point (a ‘guillotine’) by which time formal meetings of the Committee should be concluded.

In considering the report, the Committee agreed that a Planning Sub-Committee could be established for 2019/20 to consider planning and related issues within its remit, with a rota for 5 members at each meeting (and a quorum of 3 members) to include at least one Member from each Ward.  Dates scheduled for Planning Sub-Committee meetings had been provided for within the Council’s municipal calendar as follows:

·         Thursday 18 July 2019

·         Wednesday 25 September 2019

·         Thursday 5 December 2019

·         Tuesday 25 February 2020

·         Tuesday 28 April 2020.

Recognising that the Committee had not tended to receive an excessive number of planning applications in the past at each meeting, the Committee were of the view that it would only be necessary to hold a Planning Sub-Committee meeting on each of the five dates which had been scheduled if there was known to be a specific planning application to consider at that meeting which could not  wait until the Neighbourhood Committee meeting or which would cause there to be too much business on the Neighbourhood Committee agenda.  If not, the Planning Sub-Committee meeting would not be convened on the scheduled date - Members would be notified 4 weeks beforehand and the venue cancelled.  The headteacher at Chessington School had offered to make a venue available on this flexible basis.

Resolved  that -

1.            a Planning Sub-Committee should be established to consider planning and related issues within  ...  view the full minutes text for item 63.

64.

Community Grants Programme pdf icon PDF 91 KB

To note the grant funding streams available for 2019/20 and to agree the working arrangements for the allocation of the Committee’s Councillor Ward Funding.

Additional documents:

Decision:

Resolved  that–

 

1.    the Neighbourhood Community Grants budget, as set out in Key Point B is noted, and that the Committee will be asked to review applications and agree allocations for these grants throughout the year until the fund has been exhausted;

 

2.    the Borough-wide Community Grants budget as set out in Key Point C is noted;

 

3.    the budget for Councillor Ward Funding will be allocated at £2,000 per Councillor and the current system of Councillor Ward Funding is retained for the time being;

 

4.    the opportunities available for further grant funding and Community Infrastructure Levy (CIL) receipts, as set out in paragraphs 10-21 of the report are noted, and that the Committee will be asked to consider any future bids that are made for these funds; and

 

5.    with reference to paragraph 14, a cap will not be applied to the amount of CIL funding that can be allocated to individual projects each year

Minutes:

The Neighbourhood Committee considered a report which provided information about  grant funding streams available for 2019/20 and he allocation of the Committee’s Councillor Ward Funding.  The purpose of grant funding was to encourage local voluntary and community sector organisations, faith groups, charities and not-for-profit organisations to access funding and expand their capacity.

There are four different funding sources under the new Community Grants Programme available for Neighbourhood Committees and Ward Members to support and encourage local voluntary and community activity in their neighbourhoods, as follows:

·         Neighbourhood Community Grants (previously known as Your Kingston Grants and New Initiatives Grants), of up to £3,000 per application, are available to fund projects/ activities/ services to benefit communities in each of the four neighbourhood areas.  Each Neighbourhood is awarded £20,000 per annum, which is reduced as Neighbourhood Community Grants are awarded throughout the financial year.  Guidelines for Neighbourhood Community Grants were appended at Annex 1 to the report

·         Borough-wide Community Grants of up to £3,000, per application, are available to fund projects/ activities/ services to benefit of communities across the Borough.  There is a £20,000 allocation per annum, which is reduced as the Borough-wide grants are awarded throughout the year. Guidelines for Borough-wide Community Grants were appended as Annex 2 to the report

·         Councillor Ward Funding, at £2,000 per Councillor per financial year, which would remain at the discretion of individual Ward Councillors unless the Neighbourhood Committee decided to pool all or part of the Councillor Ward Funding budget.  Guidelines for Councillor Ward Funding were appended at Annex 2 to the report.

·         Community Infrastructure Levy (CIL) must be spent on infrastructure needed to support development in the Borough. The upper limit of funding to apply for will be the amount allocated to each Neighbourhood Area - allocation will vary by Neighbourhood and is not time limited. Guidelines for ‘the Neighbourhood portion’ of the CIL were appended at Annex 3 to the report.

 

Resolved  that–

 

1.    the Neighbourhood Community Grants budget, as set out in Key Point B is noted, and that the Committee will be asked to review applications and agree allocations for these grants throughout the year until the fund has been exhausted;

 

2.    the Borough-wide Community Grants budget as set out in Key Point C is noted;

 

3.    the budget for Councillor Ward Funding will be allocated at £2,000 per Councillor and the current system of Councillor Ward Funding is retained for the time being;

 

4.    the opportunities available for further grant funding and Community Infrastructure Levy (CIL) receipts, as set out in paragraphs 10-21 of the report are noted, and that the Committee will be asked to consider any future bids that are made for these funds; and

 

5.    with reference to paragraph 14, a cap will not be applied to the amount of CIL funding that can be allocated to individual projects each year.

 

Voting –

For: 7 Members of the Committee  (Councillors Stephanie Archer, Patricia Bamford, Lorraine Dunstone, Dennis Goodship, Andreas Kirsch, Thay Thayalan and Sharon Young)

Abstaining: 1  ...  view the full minutes text for item 64.

65.

Gilders Road / Billockby Close, Junction - Traffic Management Order Objections pdf icon PDF 83 KB

To consider two objections received in response to our Traffic Management Order (TMO) advertised on 29 November 2018, for double yellow line “At Any Time” waiting restrictions at the junction and to determine if those objections should be set aside, to allow to the installation of the advertised restrictions.

Additional documents:

Decision:

Resolved  that

 

1.    the objections received in response to the publication of the TMO, described in paragraph 10 of the report, and the officer’s response in paragraphs 11 and 12 of the report are noted: and

 

2.     the objections are rejected for the reasons set out in paragraphs 11 and 12, and the TMO imposing double yellow lines (as detailed by Annex 1 of the report) be confirmed without modification.

Minutes:

Following a report considered by the Committee at its meeting on 7 June 2018, a Pedestrian Environment Review System (PERS) audit had been undertaken in the Copt Gilders area which had identified several issues that needed to be addressed.  As part of these works to address these issues, the Committee had agreed further “At Any Time” waiting restrictions at the junction of Gilders Road with Billockby Close to improve access, visibility and sightlines.  A Traffic Management Order (TMO) for Double Yellow Line “At Any Time” waiting restrictions at the junction of Gilders Road with Billockby Close had been advertised on 29 November 2018 and two objections had been received within the consultation period, which had expired on 20 December 2018.  The Committee considered a report which set out the detail of the two objections and which sought the Committee’s decision on how to deal with those objections.  

 

The points made by both objectors related to a perceived loss of parking where there is potentially a high level of demand.  However, the report advised that the Highway Code specifically precludes parking in the area covered by the advertised restrictions.  Furthermore, the Committee noted the importance of the restrictions in ensuring access and safety at the junction.  It was considered that the primary focus at this location should be ensuring that pedestrians, especially those with buggies or those with mobility issues, have clear and safe passage across the side road junction.  The removal of the parking in the areas covered by the yellow lines would ensure this can happen, and improves sightlines and forward visibility with other traffic.  Whilst the detail of the objections was noted by the Committee, it was not considered that the objections justified any change to the proposed restrictions, and, the Committee concurred with the officer advice in the report to confirm the waiting restrictions as advertised, without modification.

 

Resolved  that

 

1.    the objections received in response to the publication of the TMO, described in paragraph 10 of the report, and the officer’s response in paragraphs 11 and 12 of the report are noted: and

 

2.     the objections are rejected for the reasons set out in paragraphs 11 and 12 (as set out above), and the TMO imposing double yellow lines (as detailed by Annex 1 of the report) be confirmed without modification.

 

Voting - unanimous

66.

Urgent Items authorised by the Chair

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances in accordance with S100B(4) of the Local Government Act 1972.

 

Minutes:

There was no urgent business authorised by the Chair.

67.

Information Items pdf icon PDF 56 KB

·         Potential Forthcoming Business

·         Traffic Schemes updates

Additional documents:

Minutes:

Resolved that the following items be noted:

 

·         Traffic Schemes update

·         Potential Forthcoming Business

 

68.

Annex 1 - Public Questions

Minutes:

Annex 1

 

 

Public Questions

 

1.         Signage for St George’s Church

 

The following question was raised by Ms Dorinda Hooper, representing St George's Parochial Church Council as follows:

 

"In May 2017 St George's Church, Tolworth, approached the Council requesting consideration be given to the provision of street signage from the main traffic and pedestrian routes of Tolworth Broadway, Red Lion Road, and Ewell Road to the Church, in Hamilton Avenue, which is tucked away in the residential area behind The Broadway, and set well back from the pavement edge.  The church has no landmark spire or tower, and is only visible to the public when they are almost upon it.

A site meeting was held with an engineer at the end of May 2017, and a draft plan received a month later.  Our last communication with this engineer was at the beginning of July 2017. Despite numerous phone calls and messages, no response was ever received from the Council. In March 2018 we resorted to contacting our local Councillors for help.  Councillor Dunstone has been working tirelessly on our behalf, and secured another site meeting in August 2018.  We do appreciate that there have been staffing issues within the department, but despite continual requests, no plans or proposals have been forthcoming since that date, and the matter has now been ongoing for 22 months.

St George's Church, as well as being an important community focal point, also hosts one of the Borough's Food Banks.   It is often the case that recipients of the services of the Food Bank are embarrassed by the situation they find themselves in, and therefore do not use the one closest to them.  Instead they travel to one in an area they do not know, to avoid recognition.  We have experienced such instances, and witnessed the distress of clients, and volunteer helpers from other Food Banks in the Borough, when they have had great difficulty in finding us due to lack of adequate street signage.

As we understand that a new engineer is now in post, we are asking that the necessary street signage is agreed, and installed, without further delay.”

 

Tom Sharland, Senior Professional Engineer, in the Highways & Transport team replied as follows:

 

“The Highways and Transport team firstly apologises for the delay in resolving this matter. It is recognised that the issue was raised nearly two years ago, and a resolution is long over-due.  Unfortunately the engineer who attend the initial site visit in 2017 left the council due to ill health and there has been a lack of continuity within the team to take this matter forward at the required level.  Unfortunately the plan put together in 2017 was not in line with Department for Transport regulations on signing on the highway.

 

Current highway design guidance from the DfT and TfL is very much in line with reducing sign clutter, rather than installing new signs on the highway where not essential.  Current guidance advises against signing to schools, churches and GP surgeries  ...  view the full minutes text for item 68.