Councillors and committees

Agenda and minutes

New Regulations allow Committees to meet in virtual form online. Following Council approval on 19th May 2020 the Council’s five Strategic Committees responsible for major policy and service decisions will be temporarily streamlined into one Response and Recovery Committee. This will meet on a monthly basis and will be empowered to deal with all urgent business which would normally be considered by the other Strategic Committees, if it cannot wait until the resumption of normal conditions.

Regulatory Committees including Development Control Committee, Neighbourhood Planning-Sub Committees and Licensing Sub-Committees will continue to take place virtually. These will remain in place until at least 12th October when the Council will meet to decide whether circumstances allow for the resumption of normal business.

The Council is committed to maintaining full transparency in the decision making process during this period.

See here for all decisions taken under special urgency powers and other officer decisions during the COVID-19 emergency.

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: Guildhall, Kingston upon Thames

Contact: Sam Nicholls 020 8547 5533  Email:

No. Item


Appointment of Chair


Councillor Andrew Day was appointed as Chair.


Declarations of Interest


There were no declarations of interest.



To confirm that the minutes of the meetings held on 12 January 2017 and 26 January 2017 are a correct record.


The minutes of the meetings held on 20 December 2016 and 12 January 2017 were approved as a correct record.


Acorn 20, 20 Richmond Rd, Kingston upon Thames KT2 5EB pdf icon PDF 72 KB

To review the Premises Licence.

Additional documents:


The Licensing Sub-Committee considered the Metropolitan Police application for a Summary Review of the Premises Licence of “Acorn 20” at 20 Richmond Road, Kingston upon Thames KT2 5EB under section 53A(1)(b) of the Licensing Act 2003. The Licensing Sub-Committee considered the written and oral representations on behalf of the Licence Holder and the Metropolitan Police, and having regard to the Council’s Licensing Policy, the Secretary of State’s Guidance under the Licensing Act 2003 and the Licensing Objectives, in particular the Prevention of Crime and Disorder. The Licensing Sub-Committee decided to take the following steps following the Review of the Premises Licence, pursuant to section 53C (3) of the Licensing Act 2003:


A.   Remove the Designated Premises Supervisor;


B.   Impose the following conditions onto the Premises Licence:


1)    All drinks shall be served in open polycarbonate or plastic containers.


2)    Drinks sold in glass bottles must be decanted into suitable polycarbonate or plastic containers before being served.  


3)    (a) From 20:00 hours on a Friday and Saturday evening and on all other occasions when door staff are on duty, all customers attending the venue must produce identification which must be scanned into an ID scanning/ recognition machine. Any customer already within the premises prior to 20:00 will need to have their identification scanned and the method of scanning will be agreed by Police. If a customer does not provide identification then they will not be granted admission to the premises or they will be ejected from the premises. Acceptable identification for the purpose of this condition is that issued by a government agency bearing the holders photograph, name and date of birth or identification bearing the UK PASS hologram.


3)    (b) In the event that the ID scanning / recognition machine is not working, all customers entering the venue will have their identification photographed or filmed before they are allowed admission.  A copy of the photograph or moving image recording will be retained by the premises for 28 days.  Acceptable identification for the purpose of this condition is that issued by a government agency bearing the holders photograph, name and date of birth or identification bearing the UK PASS hologram. Records of all machine failures will be recorded in the Incident Log.


4)    On Friday's and Saturday’s a minimum of four (4) designated door supervisors who have been licensed by the Security Industry Authority are to be on duty from 20:00 hours.


5)    Alcohol is only to be sold or supplied when there is a personal licence holder on duty and working at the premises


6)    The Designated Premises Supervisor is to permanently exclude any person known to have contributed to crime and disorder at the premises


7)   The premises licence holder shall adopt a policy to deal with incidents of   crime and disorder at the premises. All staff shall be trained in this policy. A copy of the policy and records of staff training must be kept by the Designated Premises Supervisor or Premises Licence Holder. All  ...  view the full minutes text for item 13.


Urgent Items Authorised by the Chair


There were no urgent items.