Councillors and committees

Agenda, decisions and minutes

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: Council Chamber, Guildhall, Kingston upon Thames, KT1 1EU

Contact: Ann Sweeney 020 8547 4629  e-mail:  ann.sweeney@rbk.kingston.gov.uk

Items
No. Item

12.

Appointment of Chair

The Chair and Vice Chair are unable to attend the meeting.   A Chair will therefore be appointed for the meeting.

Minutes:

As the Chair and Vice Chair were unable to attend the meeting Councillor Tim Cobbett was appointed as Chair for the meeting in accordance with Standing Order No 23.

 

13.

MINUTES

To confirm the minutes of the meeting held on 20 December 2018.

Minutes:

The minutes of the meeting of the Committee held on 20 December 2018 were confirmed as a correct record.

14.

Panel Procedure

To agree the form of procedure for this meeting.

 

The form of the proceedings at the meeting are at  the discretion of the Panel which has previously agreed that, rather than adopting a fixed procedure, the guidelines agreed by the Council on the order of speaking should be adapted to meet the requirements of each call in.

 

The guidelines in Part 4C of the Constitution are as follows annotated to reflect that there is a Community call in and a Councillor call in:

 

1.         A representative of those named in the call in request and possibly other representatives at the Chair’s discretion.

 

(a)  Community call in - Details of any representative on the community call in will be circulated

(b)  Councillor call in 

 

2.         Questions from the Panel

           

3.         Member(s) responsible for the decision

Councillor Margaret Thompson, Chair of the Children's and Adults' Care and Education Committee and

Councillor Diane White, Vice Chair of the Committee and Portfolio Holder for Children’s Services.

 

4.         Questions from

(a)   the call in representative(s) and

(b)   the Panel

           

5.         Relevant Officers

Pauline Maddison, Interim Director of Children’s Services

Charis Penfold,     Director of Education Services AfC

Ashley Whittaker, Programme Director

 

6.         Questions to Officers from

(a)   the call in representative(s) and

(b)   the Panel

 

7.         Final comments from the representative of those calling in the decision.

 

8.         Final comments from Councillors responsible for the decision.

 

Minutes:

The procedure at the meetings is at the discretion of the Panel, adapting the .guidelines in Part 4C of the Constitution.

 

The following procedure was agreed

 

1.         A representative of those named in the call in requests to speak for up to 5 minutes , in line with the practice at other meetings

(a)       Councillor call in – Councillor Sharron Falchikov-Sumner #

(b)       Community call in – Lynne Finnerty and James Giles

 

# Councillor Falchikov-Sumner requested to speak first so that she could leave as early as possible with her child.

 

2.         Officers to respond to the issues addressed by representatives and give any required factual background

Officers attending

Pauline Maddison, Interim Director of Children’s Services

Charis Penfold,     Director of Education Services AfC

Ashley Whittaker, Programme Director AfC

 

3.         Questions from the Panel

           

4.         Member(s) responsible for the decision

Councillor Margaret Thompson, Chair of the Children's and Adults' Care and Education Committee and

Councillor Diane White, Vice Chair of the Committee and Portfolio Holder for Children’s Services.

 

5.         Questions from

(a)   the call in representatives and

(b)   the Panel

           

6.         Any necessary clarification from Officers

 

7.         Any Questions to Officers from

(a)   the call in representatives and

(b)   the Panel

           

8.         Final comments from the representative of those calling in the decision.

 

9.         Final comments from Councillors responsible for the decision.

 

 

15.

Community and Councillor Call ins on SEND Transformation Plan - Proposed Written Statement of Action pdf icon PDF 102 KB

Attached to this agenda are:

·         A cover report     Appendix A

·         The SEND Transformation Plan report considered as Appendix A of the CACE Committee agenda 7 February 2019

·         Annex 12 of that report  Written Statement of Action

 

The Annexes 1 – 11 of the CACE report are available on the Council’s website at  CACE 7 February 2019

Additional documents:

Decision:

In response to the Community Call-in and Councillor Call-in relation to resolution 3 of the Children’s and Adults’ Care and Education Committeeon 7 February to approve for submission to Ofsted the proposed Written Statement of Action, as shown in Annex 12 (circulated as late material). This relates to service improvements for children and young people with SEND in Kingston.

The Panel Resolved to reject the request for the call-in.

 

The original decision of the Committee is confirmed.

 

Minutes:

 

 

The Panel heard the Community Call-in and Councillor Call-in relation to resolution 3 of the Children’s and Adults’ Care and Education Committee (CACE)on 7 February to approve the submission to Ofsted of the proposed Written Statement of Action This was Annex 12 of the CACE agenda and relates to service improvements for children and young people with SEND in Kingston.

 

Councillor Call in representative Councillor Sharron Falchikov-Sumner

Councillor Falchikov-Sumner asked a series of questions concerning the arrangements for the meeting including the earlier than usual start time and the use of time limits for initial presentations. By way of response it was emphasised that the Call-In Procedure Rules gave discretion to the Panel to decide its own form of procedure.

 

At this point, and following prior warnings from the Chair, the meeting was adjourned for 25 minutes due to disruption in the public gallery. As it did not prove possible for the meeting to resume due to continuing disturbance it was reconvened in the adjacent Queen Anne Suite. The disturbance having ceased, members of the public were readmitted to the meeting.

 

 

Community Call in representatives Lynne Finnerty and James Giles

 

Lynne Finnerty made the following points

The consultation document wasn't published on the consultation portal.

The easy read consultation wasn't published until schools have broken for the holiday.

SEND Partners and parents weren't consulted and there were only 97 responses.

A time limit of 5 minutes has never been imposed for presentation of a call in; this is not a planning application

The procedure contravenes article 6 of Part 2 of the Constitution; she added that she was also unhappy that resolution 2 of the CACE decision was not within the scope of the Call in

Part 4C of the Constitution requires 3 members of the Opposition to be part of the Scrutiny Panel

There is a discrepancy on the submission of this Statement of Action - at the CACE committee it had been stated that the submission was going to be made on 11th February but it was submitted on the 8th

The timing of the submission should have been 70 days from the receipt of the DfE letter. This would have been 8th January.

The meeting of the Health and Well-being Board in January was cancelled

Why was the meeting cancelled and why do the submission dates differ?

What if any amendments were made to the submission after the meeting?

 

She concluded by stating there are legal implications to these actions and decisions and that the Council is open to challenge

 

James Giles made the following points

The consultation wasn't published on the consultation portal; the easy read consultation wasn’t published until schools had broken for the holiday.

SEND Partners and parents weren't consulted and only 97 responses were received.

 

Officer responses

 

Meeting process - On the points raised on the meeting process regarding the Chair and opposition members Gary Marson explained the arrangements for  ...  view the full minutes text for item 15.