Councillors and committees

Agenda, decisions and minutes

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: Guildhall, Kingston upon Thames

Contact: Ann Sweeney 020 8547 4629  e-mail:  ann.sweeney@rbk.kingston.gov.uk

Items
No. Item

16.

Apologies for Absence

To date Councillors Rowena Bass and Christine Stuart have sent apologies.

 

Councillor Hilary Gander Chair of the Environment and Sustainable Transport Committee has also sent apologies.

.

Councillors Kevin Davis and Yogan Yoganathan are not able to sit on the Panel as they were members of the EAST Committee taking the decision.

 

 

Minutes:

Councillor Jason Hughes substituted for Councillor Kevin Davis.

 

Councillor Nicola Sheppard substituted for Councillor Rowena Bass.

 

Councillor John Sweeney substituted for Councillor Christine Stuart.

 

Councillor Anita Schaper substituted for Councillor Yogan Yoganathan.

 

Councillors Kevin Davis and Malcolm Self attended to provide evidence as members who sat on the Environment and Sustainable Transport Committee which determined the Local Implementation Plan.

17.

Declarations of Interest

Minutes:

There were no declarations of interest.

18.

Appointment of Chair

The Chair and Vice Chair are unable to attend the meeting.   A Chair will therefore be appointed for the meeting.

 

Minutes:

Councillor Ian George was appointed Chair for the duration of the meeting.

19.

Minutes

To confirm the minutes of the meeting held 25 February 2019.

 

Minutes:

The minutes of the meeting of the Committee held 25 February 2019 were confirmed as a correct record.

20.

Panel Procedure

To agree the form of procedure for this meeting.

 

The Panel has previously agreed that, rather than adopting a fixed procedure, the guidelines agreed by the Council on the order of speaking should be adapted to meet the requirements of each call in.

 

The suggested procedure for this meeting is as follows:

 

The Chair will invite an officer comment or clarification at the appropriate point in the meeting if required

 

1.            Ms Caroline Shah Scott plus up to one other representative of those named in the call in request.

(No specific time limit on addressing the Panel but representatives are requested to focus on the call in reasons and be mindful of the time)

 

2.            Questions fromthePanel to Ms Shah Scott and other representative.

 

3.            Member responsible for thedecision – Councillor Malcolm Self, Vice Chair of the Environment and Sustainable Transport Committee

 

4.            Questions to Councillor Self from:

a) Ms Shah Scott and other representative

b) the Panel

 

5.            Final comments from Ms Shah Scott and other representative

 

6.            Final comments from Councillor Self.

 

 

Minutes:

The procedure at the meetings is at the discretion of the Panel, adapting the guidelines in Part 4C of the Constitution.

 

The following procedure was agreed:

 

The Chair would invite an officer comment or clarification at the appropriate point in the meeting if required

 

1.            Ms Caroline Shah Scott plus up to one other representativeof those namedin the call in request.

(No specific time limit on addressing the Panel but representatives are requested to focus on the call in reasons and be mindful of the time)

 

2.            Questions fromthePanel to Ms Shah Scott and other representative.

 

3.            Member responsible for the decision – Councillor Malcolm Self, Vice Chair of the Environment and Sustainable Transport Committee

 

4.            Questions to Councillor Self from:

a) Ms Shah Scott and other representative

b) the Panel

 

5.            Final comments from Ms Shah Scott and other representative

 

6.            Final comments from Councillor Self.

 

 

 

21.

Community Call in on Local Implementation Plan 3 (LIP3) pdf icon PDF 66 KB

Additional documents:

Decision:

The Panel heard the Call in of Recommendation 2 of the Environment and Sustainable Transport Committee on 12 February 2019 to approve, for submission to TfL/ Mayor for London, the 3rd Local Implementation Plan (the “LIP”) for the Borough. The Call in contended that TfL guidance on preparing LIPS had not been followed.

 

Resolved to reject the request for the call-in, in which instance the original decision of the Committee, is effective immediately and may proceed to implementation.

 

The original decision of the Committee is confirmed.

 

 

 

Minutes:

The Panel heard the Call in of Recommendation 2 of the Environment and Sustainable Transport Committee on 12 February 2019 to approve, for submission to Transport for London (TfL) and Mayor for London, the 3rd Local Implementation Plan (the “LIP”) for the Borough. The Call in contended that TfL guidance on preparing LIPS had not been followed.

 

Ms Caroline Shah raised a series of points as mentioned in the Community Call-in submitted. There was concern that the Statutory Consultation was not conducted correctly as there was no evidence that all the consultees listed were consulted or that all consultees’ views were taken into account in the final LIP programme. Moreover, there was no evidence that eight residents’ associations were consulted. Additionally, it was argued that it was not democratic to select eight residents’ associations as representative of residents’ views across the Borough. It was maintained that representative organisations such as the North Kingston Forum and associations that represent large numbers of residents should have been included.

 

By way of response it was emphasised that the guidance stated that the statutory consultation process must include Commissioner or Commissioners of Police for the City of London and the Metropolis, TfL, such organisations representing disabled people as the boroughs consider appropriate, and other affected London boroughs. The guidance also stated that boroughs may wish to consult organisations such as elected members and a range of other interested parties. To meet that requirement, consultation was undertaken in November 2018 with those people/organisations listed in the schedule of consultees that was included with the committee report to EAST on 12 February 2019, and identified those who had responded. All the comments that were received were incorporated into the draft LIP3, and in response to the point raised a summary table of those statements and a reference to where those points have been addressed will be prepared. The reference to the residents’ associations has identified an unfortunate error, whereby the distribution list provided was incomplete, and only identified those Residents’ Associations within Council housing areas.

 

Caroline Shah queried why the Strategic Environment Assessment (SEA) was not completed before the document was approved by Committee. Officers responded that the requirement for a Strategic Environmental Assessment (SEA) was clear, and it was acknowledged that the SEA was not available at the time of Environment and Sustainable Transport Committee’s decision. This process was currently being undertaken which would ensure the document was compliant with our statutory requirement, to submit the SEA document to support LIP3 for approval by Mayor of London by June 2019.

 

Caroline Shah raised concern that the LIP did not give detail of “other characteristics of the Borough”, which it could have done using the Borough Character Study. Furthermore the local context demographic information did not include accurate or up-to-date information on the Borough or detail or explanation given of the planned “nascent Opportunity Area” for Kingston.

 

By way of response officers explained that Kingston’s borough character study was a document of over 400 pages and  ...  view the full minutes text for item 21.

22.

Urgent Items Authorised by the Chair

Minutes:

There were no urgent items.