Councillors and committees

Agenda and minutes

In light of recent events and following the latest Government advice on the Coronavirus, the Council has cancelled all its scheduled council and committee meetings until 11th May 2020. At present the law does not permit local authorities to hold 'virtual' Committee meetings but the Council is committed to maintaining full transparency in the decision making process during this period and an update on how its governance will work will be provided shortly.

The Council will keep its arrangements under continual review, having regard to guidance as it emerges.

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: Guildhall, Kingston upon Thames

Contact: James Geach 020 8547 5062  email:  james.geach@kingston.gov.uk

Items
No. Item

50.

Questions and public participation

·        a 30 minute question and answer session at the start of the meeting –advance notice of questions is encouraged.

 

·        contributions during the debate on items at the discretion of the Chair.

 

Minutes:

No questions were submitted.

51.

Apologies and attendance of substitute Members

Minutes:

Apologies for absence were received from Councillors Hilary Gander and Priyen Patel. Councillors Liz Green and Rowena Bass attended as substitutes.

52.

Declarations of interest

Members are asked to declare any disclosable pecuniary interests and any other non-pecuniary interests (personal interests) relevant to items on this agenda.

Minutes:

None.

53.

Minutes

To agree the minutes of the meeting held on 13 January 2015.

Minutes:

Resolved that the minutes of the meeting held on 13 January 2015 are a correct record.

54.

Kingston Futures Vision and Strategy pdf icon PDF 63 KB

To approve the Kingston Futures draft Vision and Strategy, to agree to an internal virement to support the funding of the Kingston Futures programme, and to note the options that are currently being considered for the delivery of the Borough-wide programme.

Additional documents:

Minutes:

The Committee were asked to approve the Kingston Futures draft Vision and Strategy, agree to an internal virement to support the funding of the Kingston Futures programme, and to note the options that are currently being considered for the delivery of the Borough-wide programme.

 

Following a successful launch event in June 2014 Kingston Futures expanded its remit beyond Kingston town centre, to look across the Borough for regeneration and growth opportunities. At the same time, the Further Alterations to the London Plan (FALP) identified increased housing, employment and population growth figures for the Borough. The Planning Inspectorates Report on the Examination in Public into the FALP was published on 15 December 2014. 

 

The Kingston Futures response to the wider brief and increased growth figures comes in 2 parts. The first part is the Vision and Strategy that the Committee was asked to endorse. The second part will be an implementation plan that will be developed based on the endorsed strategic interventions, contained in the Vision and Strategy, together with the outcome of growth bids being considered as part of the corporate budget setting process.

 

Resolved that

 

1.    the Kingston Futures Vision and Strategy (Annex 1) for delivering managed growth across the Borough is approved.

 

2.    the virement of £461,000, from current Housing and Planning Delivery Grant, Section 278 work and Landfill Allowance Trading Scheme budgets, into the Kingston Futures budget to facilitate delivery of development across the Royal Borough is approved.

 

3.    the ongoing work to establish the most appropriate model to deliver a comprehensive and integrated programme is noted.

 

Voting: Unanimous

 

55.

Article 4 Direction - Case to withdraw Permitted Development Rights for change of use from Office to Residential pdf icon PDF 121 KB

This Report reviews the representations received following the recent public consultation on the Council’s intention to introduce an Article 4 Direction to withdraw permitted development rights for change of use from office to residential in specified areas within the Borough.

Additional documents:

Minutes:

The Committee were asked to confirm the introduction of the Article 4 Direction to withdraw permitted development rights for change of use from Use Class B1(a) (offices) to Use Class C3 (residential) in the specified areas within the Borough. The Direction is non-immediate and will come into force on 1 October 2015.

 

Mr John Heaseman addressed the Committee from the public gallery. Mr Heaseman highlighted paragraph 200 of the National Planning Policy Framework, which states that ‘the use of article 4 directions to remove national permitted development rights should be limited to situations where this is necessary to protect local amenity or the wellbeing of the area’. Mr Heaseman contended that there is relatively little demand for offices in the New Malden district centre, as evidenced by the availability of office space, he suggested that by contrast, there are said to be 10 applicants for every flat that becomes available to rent in the area.

 

Mr Heaseman suggested that the introduction of much needed local housing would improve the vitality of the town centre more so than the retention of offices for which there is little demand.

 

Resolved that after taking account of the representations received agrees to confirm the introduction of the Article 4 Direction to withdraw permitted development rights for change of use from Use Class B1(a) (offices) to Use Class C3 (residential) in the specified areas within the Borough. The Direction will come into force on 1 October 2015.

 

Voting: Unanimous

 

56.

Eden Quarter Development Brief SPD pdf icon PDF 61 KB

To adopt the Eden Quarter Development Brief SPD, which provides a clear land use framework, in order to help shape future development proposals.

 

Additional documents:

Minutes:

The Committee were asked to adopt the Eden Quarter Development Brief SPD. The Eden Quarter Development Brief (EQDB) is being prepared as a Supplementary Planning Document under the Council’s Core Strategy and the Kingston Town Centre Area Action Plan as a statutory planning document. It will also support the Council’s regeneration programme, Kingston Futures.

The Brief forms part of the Development Plan and will be a material consideration in the determination of planning applications, and will provide an important framework to co-ordinate and guide development and infrastructure within the town centre. 

The area defined as Eden Quarter is located to the south of the town centre and is bounded by Clarence Street to the North, Wheatfield Way to the East, Union Street to the West and the Hogsmill River. 

 

Mr Keith Payne addressed the Committee from the public gallery on behalf of the Kingston Residents Alliance (KRA). Mr Payne highlighted four key concerns, the first being building height. The KRA believe that a low to mid rise  town is the healthiest and most sustainable option for development and called on the Committee to set a height cap and produce a policy document on tall buildings.

 

The second concern identified related to heritage and character. The KRA called on the Council to focus on enhancing Kingston’s unique market town feel. Fairfield park was the third concern raised. KRA asked that park be removed from the development brief in its entirety and asked the Council to consider finding a more adequate location for the Monday market, suggesting Old London Road.

 

High quality design was the final point raised. KRA are disappointed with the low quality design put forward in relation to the Old Post Office site proposal. KRA are concerned that Kingston will become populated with buildings of low architectural interest and poor design quality.  

 

Councillor Chrissie Hitchcock spoke with the permission of the Committee under Standing Order No 29.

 

Councillor Liz Green moved and Councillor Bill Brisbane seconded an amendment to the brief, the proposed amendment was set out as follows:

 

i)             Development brief area - to remove the Fairfield Recreation Ground from the study area all together, if this is not agreed, then

ii)            There should be a full and specific consultation if a new pedestrian gate in the north west corner is provided (C64 -9. Fairfield Recreation Ground)

iii)           To remove reference (C62-8. The Cattle Market) “The Monday market could move to an alternative site such as the north west corner of Fairfield Park”; and replace with “in consultation with market traders, users and residents another suitable site be identified for the Monday market; and

iv)           Remove reference (C64-9 Development Parameters) “to some permeable resurfacing”

v)            C60 – Old London Road – remove reference (under development parameters) “the telephone boxes should be removed or relocated as these currently block the view along Old London Road”

vi)           C34 – Eden Quarter Residential –  propose that the recommendations of the study cover the dwelling size mix separately for the town centre  ...  view the full minutes text for item 56.

57.

The landfill and recycling collection service pdf icon PDF 144 KB

To consider options for service enhancements and changes to the landfill and recycling service, particularly in relation to the handling of food waste, garden waste, textiles, and batteries.

Additional documents:

Minutes:

The Committee was asked to consider options for service enhancements and changes to the landfill and recycling service, particularly in relation to the handling of food waste, garden waste, textiles and batteries.

 

A recent waste composition analysis showed that around 35% of household waste going to landfill is food that could be recycled.  The same analysis showed that almost 10% of household waste going to landfill is garden waste that could be recycled. 

Very few textiles and batteries are currently collected through the kerbside recycling service.  The report proposed alternative ways in which residents could re-use or recycle these materials.

Councillor Liz Green proposed and Councillor Bill Brisbane seconded an amendment to the recommendation to allow for alternate battery collection methods to be explored. The motion was accepted unanimously.

 

Resolved that

 

1.    The food waste service modifications set out in paragraphs 6 to 10 of the officers report should be tested, and should be rolled out borough-wide if successful;

 

2.    ECHO communications technology be used to improve the garden waste collection service, and option 4 as set out in confidential Annex B is endorsed for finalisation with Veolia

 

3.    officers be authorised to procure a textile and shoe collection service from the third sector based upon evaluation criteria set out in paragraph 19, and cease the current textile and battery collection service.

 

4.    Officers explore an alternate kerb side collection method for batteries between now and January 2016

 

Voting: Unanimous

58.

Disposal of 35 Coombe Road, Norbiton KT2 7BA pdf icon PDF 47 KB

To approve the freehold disposal of 35 Coombe Road, Norbiton.

Additional documents:

Minutes:

The Committee was asked to approve the freehold disposal of 35 Coombe Road, Norbiton. At its meeting on 5 December 2013, the Committee approved the refurbishment of the lower ground floor of the Guildhall to bring the former Magistrates Courts back into beneficial use and the works would be part funded by the capital receipt from the disposal of 35 Coombe Road.

 

The Registry office is being decanted from the subject property to the former Magistrates Courts at the Guildhall. As the subject property will no longer be required for operational requirements, it is being recommended that it be declared surplus to requirements and disposed of on the open market.

 

Resolved that

 

1.    the subject property is declared surplus to the Council’s operational requirements; and

 

2.    the Head of Property is authorised to undertake a marketing exercise on the basis of the disposal of the Council’s freehold interest and report the outcome back to a future meeting of this Committee.

 

Voting: Unanimous

 

 

 

 

59.

Medium Term Service and Financial Plan 2015/16 to 2018/19 and Detailed Budget Setting 2015/16 (Destination Kingston 2015-19) pdf icon PDF 52 KB

To set out the Medium Term Service and Financial Plan for 2015/16 to 2018/19 and the detailed information required to enable the Committee to make recommendations to Budget Council on 3 March 2015.

Minutes:

 

The report set out the Medium Term Service and Financial Plan for 2015/16 to 2018/19.

 

The Committee was requested to consider the budget proposals relating to the services within its remit and make comments to inform the recommendation to Policy and Finance Committee who will consider the overall draft budget and make final recommendations to Council.

 

The Committee was also requested to approve the recommendations being made to the Policy and Finance Committee regarding the drawdown of £2m from the Bus Lane Enforcement and Moving Traffic Contravention Accounts to fund eligible General Fund expenditure and the additional one off £0.280m drawdown from the Bus Lane Enforcement and Moving Traffic Contravention Accounts to fund capital expenditure on new unattended cameras to improve the level of compliance.

 

The Finance Officer presented an overview.  Over the past 4 years there has been a budget reduction of 20% in real terms  and there will be a similar change for next 4 years. The current budget gap is £37M.  Budget  proposals identify £13M savings over the  next 4 years and Destination Kingston details the development of the Our Kingston Programme to address the remaining gap.

 

2015/16 Budget is £131M which includes growth of £6.5M and inflation of £2M, offset by savings of 8.6M.  Government  support  fell by just under £6M but this is largely offset by increased income from business rates and Council Tax due to increases in tax bases and collection.  Council Tax is proposed to remain at the same level as in the current year and the Council will therefore be eligible for the Government’s Freeze Grant. 

 

Resolved that:

1.    the three year forecast positions on the On Street Parking Account, Bus Lane Enforcement Account, and Moving Traffic Contravention Account as detailed in Annex 14 are noted

2.    the increase to the budgeted surplus to be transferred to the Bus Lane Enforcement Account and Moving Traffic Contravention Account as detailed in Annex 14 is noted

3.    the recommendation to the Policy and Finance Committee for the additional £2.000m drawdown from the Bus Lane Enforcement and Moving Traffic Contravention Accounts to fund eligible General Fund expenditure as described in Annex 14 is approved;

4.    the recommendation to the Policy and Finance Committee for the additional £0.280m one-off drawdown from the Bus Lane Enforcement and Moving Traffic Contravention Accounts to fund capital expenditure on new unattended cameras to improve the level of compliance as described in Annex 14 is approved;

5.    the recommendation to the Policy and Finance Committee of the Capital Programme given in Annex 8 is approved;

6.    the recommendation to the Policy and Finance Committee of the growth and savings associated with the services within the remit of this Committee is approved and the approach to re-commissioning of these services endorsed.

Voting in favour: Councillors Richard Hudson, David Cunningham, Kevin Davis, Rowena Bass, Mike Head, Roy Arora, Chris Hayes and Sheila Griffin.

Abstained: Councillors Liz Green, Lorraine Rolfe and Bill Brisbane.