Councillors and committees

Agenda and minutes

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: Guildhall, Kingston upon Thames. View directions

Contact: James Geach 020 8547 5062  email:  james.geach@kingston.gov.uk

Items
No. Item

30.

Questions & Public Participation

  • a 30 minute question and answer session at the start of the meeting – advance - notice of questions is encouraged

 

  • contributions during the debate on items at the discretion of the Chair

 

Minutes:

There were no questions.

31.

Apologies for absence and attendance of substitute Members

Minutes:

Apologies were received from Councillors Kevin Davis, Geoff Austin and Ken Smith and the following substitutes attended Councillors Mike Head, Rowena Bass and Cathy Roberts, respectively.    Apologies were also received from Ms Katy Taylor, Co-opted Member, Primary School Parent Governor.

 

It was noted that Ms Taylor had resigned as Co-opted Member and the Chair requested that the Committee’s thanks for her contribution to the work of the Growth Committees be recorded.

32.

Minutes

To confirm the minutes of the meeting held on 3 February 2016.

Minutes:

The Minutes of the meeting held on 3 February 2016 were confirmed as a correct record.

33.

Declarations of interest

Members are asked to declare any disclosable pecuniary interests and any other non-pecuniary interests (personal interests) relevant to items on this agenda.

Minutes:

There were no declarations of interest.

34.

Neighbourhood Planning pdf icon PDF 181 KB

To allow the Council to respond to its planning duties and opportunities for local communities arising from the Localism Act 2011 and Neighbourhood Planning Regulations 2012 (and 2015 amendment) in relation to Neighbourhood Planning.

Additional documents:

Minutes:

The Localism Act (2011) and Neighbourhood Planning Regulations introduced new duties on local authorities in relation to Neighbourhood Planning:

·         To confirm the geographical area of the proposed “Neighbourhood Area”

·         To confirm the status of the proposed Neighbourhood Forum

·         To provide expertise and advice to Neighbourhood Forums

·         To pay for an independent examinations

·         To pay and arrange for referendums

·         To adopt Neighbourhood Plans where all requirements have been met.

 

Under the Act local communities are empowered to produce a range of planning documents that form part of the decision making process for new developments.  These planning tools must in general conform with national planning policy and the Local Development Plan (i.e. the London Plan 2015, RBK’s Core Strategy, Kingston Town Centre Area Action Plan and the South London Waste Plan).

 

The Neighbourhood Planning Regulations which accompany the Act enable councils to draw up additional criteria that local communities will be required to adhere to prior to councils approving applications for designation as a Neighbourhood Area or Forum. 

 

The draft Neighbourhood Planning Guidance (Annex 1) provides local communities with a detailed reference document enabling informed decisions to be made as to which route(s) they can take should they wish to undertake Neighbourhood Planning. 

 

The draft Planning Protocol (Annex 2) provides advice and transparency about this Council’s approach to Neighbourhood Planning which includes matters where there is local discretion and flexibility.  It also provides information about the level of support, advice and assistance which can be provided to communities preparing Neighbourhood Plans.  This support will be “in-kind” but also subject to the Council’s resources to meet demand at any one time.

 

The Protocol will be kept under review to take account of the uptake of Neighbourhood Planning in the Borough and if appropriate to link Neighbourhood Planning with other community engagement activities.

 

Late material was tabled which put forward an additional recommendation enabling delegated authority for the Head of Planning and Transport (in consultation with the Portfolio Holder for Regeneration) to make amendments to the Neighbourhood Planning Guidance and protocol documents in the event that new guidance and legislation is introduced relating to this area.

 

The late material also provided additional information about costs which can be claimed form the Department for Communities and Local Government following completion of various stages of neighbourhood planning activity (para 15 of the report).  The late material detailed the maximum level of grant (£9000) which a group could receive for writing a Neighbourhood Plan.

The Committee was advised that there were three potential Neighbourhood plans for North Kingston, Kingston Town Centre and Chessington.  A suggestion was made that “air quality” is added to the glossary and there was recognition that further work is required to raise public awareness of Neighbourhood Plans. 

 

The Committee was requested to approve the documents.

 

RESOLVED that:

 

1.    The content and approach for Neighbourhood Planning as set out in the report is noted;

 

2.    Prior to adoption, the Head of Planning and Transport in consultation with the Portfolio Holder for Regeneration, be given  ...  view the full minutes text for item 34.

35.

Revisions to the Local Development Scheme pdf icon PDF 142 KB

This report is an update to the Local Development Scheme (LDS) (approved at Infrastructure, Projects and Contracts Committee in June 2015). It establishes a revised work programme to produce the Borough-wide Local Plan following recent advice and highlights proposals for the Kingston Opportunity Area to contribute more directly to the Local Plan.

Additional documents:

Minutes:

The report provided an update to the Local Development Scheme (LDS) which was approved at Infrastructure, Projects and Contracts Committee in June 2015 and sought the committee’s agreement to the updated LDS.  The LDS sets out the work programme required to deliver the new Local Plan.  Recent advice from the Greater London Authority is to take forward the preparation of a new Local Plan without delay due to possible complexities that may arise in the delivery of a new London Plan. 

 

Legal advice has been secured regarding the status of the Kingston Opportunity Area Plan which recommends that this should be developed as a statutory document but this work may be integrated into the borough-wide Local Plan. 

 

The new Local Plan, which is expected to be adopted in the Spring of 2018, will replace the Core Strategy and the Kingston Town Centre Area Action Plan.  Additionally any Supplementary Planning Documents that are based on policies not taken forward through the new plans will also be cancelled.    As the Council is required to publicise the planning policy documents which are intended to form part of the LDS the updated LDS was attached as Annex 1 to the report.

 

In discussion the committee noted that the plan was expected to strengthen the Council’s negotiating position and Neighbourhoods would have a valuable role in raising the profile of the LDS in local communities. It was explained that as the Hogsmill Valley formed part of the Kingston Opportunity Area, that area would fall under the local planning process.  It was confirmed that engagement processes would be more robust and take advantage of new technological and media advances.  A request was made to improve methodology of engagement with the community on general planning matters following approaches of some other London Boroughs.

 

 

RESOLVED that:  the Local Development Scheme set out at Annex 1 is approved.

 

Voting:  Unanimously in favour

36.

Admission arrangements for community schools 2017/2018 pdf icon PDF 146 KB

To fulfil the statutory duty of the Local Authority (LA) to determine admission arrangements for community schools.  This includes the statutory duty to adopt co-ordinated admission schemes for primary and secondary admissions for all schools within the borough.

Additional documents:

Minutes:

The Council has a statutory duty to determine the admission arrangements for community schools which cover how places at schools will be allocated if the schools are oversubscribed.  This includes the statutory duty to adopt co-ordinated admission schemes for primary and secondary admissions for all schools within the borough.  Admission authorities are required to consult every seven years unless the proposed admission arrangements are different to those determined for the previous year.

 

As there were no proposed changes to the admission arrangements for 2017/18 (apart from possible changes to Pan London dates within the primary and secondary admissions schemes), formal consultation was not required this year.  Informal consultation took place with schools in the borough and no responses were received.

 

During discussion the committee noted that parents had a statutory right of appeal against a decision.  The appeal process is independent of the school and local authority and the final decision is binding.  In the event that the appeal is upheld, even if a school is fully subscribed, that school has to take the pupil and be over number.

 

The Vice Chair thanked the Head of Admissions (Kingston and Richmond) and the admissions team for all the hard work undertaken in recent weeks in relation to the 2016 school admissions.

 

 

RESOLVED that:  the admission arrangements for 2017/18 as set out in Annexes 1-4 of the report are agreed.

 

 

Voting: Unanimously in favour

 

37.

Shared commissioning of elements of planning services with Merton and Sutton LBs pdf icon PDF 146 KB

To agree the Outline Business Case for a shared approach with the London Boroughs of Sutton & Merton for the delivery of elements of planning services (Building Control, Trees, Enforcement, Development Management (minors/householder applications) & Business Support).

Additional documents:

Minutes:

The committee was requested to agree the outline Business Case (Annex 1) for a shared approach with the London Boroughs of Sutton and Merton for the delivery of elements of Planning Services (Building Control, Trees, Enforcement, Development Management (minors/householder applications and business support).  Kingston has, however, excluded Regeneration, Strategic Planning, Major Applications and Land Charges from these arrangements as these are considered sovereign to this Council and there are also sensitivities to the inclusion of Development Management.  Sutton and Merton are giving consideration to the inclusion of Major applications and Land Charges.  In developing this approach it is recognised that the scope of services within the Shared Services will differ between the individual boroughs.

 

Regardless of the shared approach adopted, each council will retain all of its existing decision making powers on planning applications as well as full control of planning policy and statutory planning functions. 

 

The purpose of the proposals are to achieve cost reductions and income growth as well as improving service resilience and the quality of services. Savings which have been targeted as part of the Outcome Based Budgeting work and reflected in the Destination Kingston Medium Term Financial Plan are of the order of £120K for Kingston and it is anticipated that the full business case will identify further savings.  

 

It was proposed that two options for a shared approach will be explored in detail, firstly a traditional shared service where one of the councils is the employing authority and secondly a shared service provided through a shared delivery company.  The full business case will be brought back to this this committee for consideration in September 2016. 

 

In discussion it was noted that a company model is likely to be more equal than a hosted arrangement and a company model will present opportunities for greater flexibility.  The costs and benefits would be explored in the final business case.  Members suggested that it would beneficial for the new approach to consider introduction of timesheets to form the basis for future charging.

 

RESOLVED that: 

 

1.    A shared approach for the delivery of planning services is pursued with the London Boroughs of Sutton and Merton.  The services currently included for the Royal Borough of Kingston are Building control, Trees, Enforcement, Development Management (minors/householder applications) and Business Support;

 

2.    Two options for a shared approach are followed up in detail:

a)  a traditional shared service where one of the Councils is the employing authority; and

b)  a shared service provided thorough a shared delivery company;

 

3.    These two options are benchmarked against a reorganised in-house planning service; and

 

4.    A full business case is presented to the Growth Committee for decision on 8 September 2016.

 

 

Voting:  Unanimously in favour

38.

Information Item - The Annual Education Report on the Attainment and Progress of Pupils pdf icon PDF 77 KB

·         Annual Education Report on the attainment and progress of pupils

 

Additional documents:

Minutes:

The Annual Education Report on the Attainment and Progress of Pupils highlighted that Kingston is above the national average for the following indicators:

 

·         children at age 5 making a good level of development at the end of the Early Years Foundation Stage

·         children at age 7 achieving the expected standard at the end of Key Stage 1 for reading; writing and mathematics

·         children at age 12 making progress at the end of Key Stage 2(from their different starting points at the end of Key Stage 1) for reading, writing and mathematics

·         pupils at age 16 making expected progress at the end of Key Stage 4 (from their different staring points at the end of Key Stage 2) for English and mathematics (placing Kingston 1st and 2nd respectively nationally)

·         students at age 18 achieving three of more A*- E grades at the end of Key Stage 5.

 

RESOLVED that:  the report is noted and future Annual Education reports are brought to this committee.