Councillors and committees

Agenda, decisions and minutes

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Contact: Gary Marson, Democratic Services Team Leader  Tel: 0208 547 5021/email  gary.marson@kingston.gov.uk

Items
No. Item

1.

Public Questions

A period of up to 30 minutes for public questions on matters relevant to the Committee’s remit which are not related to items featured on the agenda. Advance notice of the questions is preferred but not essential.

Minutes:

A resident submitted a question about an alleged breach of personal data involving the Council’s parking contractor. Assurances were given that there had been no data breach. It was confirmed that all contracts with third parties fully set out contractors obligations in respect of the management of data.

2.

Apologies for Absence and Attendance of Substitute Members

Minutes:

Apologies were received from Councillors Christine Stuart and Rowena Bass.

3.

Declarations of Interest

Members are invited to declare any disclosable pecuniary interests and any other non pecuniary interests (personal interests) relevant to items on the agenda.

Minutes:

Councillor Sharon Falchikov-Sumner declared a personal interest in the item concerning ‘Moor Lane Respite Centre – Building Works Contract’ as she knew one of the individuals connected with the matter. Since this was not a Disclosable Pecuniary Interest Cllr Falchikov-Sumner remained in the room and participated in the debate thereon but did not vote.

4.

Minutes

To confirm and sign the minutes of the meeting held on 14 February 2019.

Minutes:

The minutes of the meeting of the Committee held on 14 February 2019 were confirmed and signed as a correct record.

5.

LGA Peer Review pdf icon PDF 122 KB

To consider the final report and recommendations from the LGA Corporate Peer Review of RBK conducted in January this year and the initial response from the Council’s Senior Leadership Team ahead of discussion at Full Council on 24 April.

Additional documents:

Decision:

RESOLVED that –

 

Authority be delegated to the Chief Executive, in consultation with the Leader of the Council, to develop a Council action plan which responds to the

recommendations of the Peer Review.

Minutes:

The Committee received details of the Local Government Association Peer Review of the Council and gave consideration to the development of an action plan to address the identified improvements and changes.

 

The Peer Review, led by senior officers and Members from other Councils, had looked at the Council’s current performance against a set of core themes drawn from a standard framework including its understanding of the local place and priority setting, leadership of place, financial planning and viability, organisational leadership and governance and capacity to deliver. The Council has asked the review team to look particularly deeply at the financial planning and viability element and also to consider the Council’s ambitions in relation to improving community engagement.

 

It was emphasised that this was not a formal inspection, the Council having invited the review to complement and add value to its performance and improvement. The Review Team had provided feedback on the basis of critical friends rather than inspectors or assessors.

 

Members noted that the Review Team had been struck by the potential and opportunity that existed for the Council, both as an organisation and as a leader of place, remarking on its committed and talented workforce, passionate elected Members and the goodwill of partners. The key recommendations were that the Council should:

 

·         Capitalise upon the opportunity as an organisation and a leader of place, involving establishing a clear vision and sense of purpose.

·         Seize the place leadership through building relationships with partners.

·         Establish a single, shared understanding about the scale of the financial challenges being faced and mechanisms that provide real grip and rigour around the delivery of savings and budget spend.

·         Bring about greatly improved communication across the council.

·         Establish greater collective leadership of corporate and strategic issues.

·         Determine what community engagement means in Kingston and the approaches to be adopted.

·         Continue the review of the council’s Constitution and governance

·         arrangements.

·         Conclude the organisational restructure in as timely a fashion as

·         possible.

·         Prioritise/sequence the corporate system and process changes that the Council recognises are needed and then inject pace and rigour at each stage.

 

Members noted that work was already underway to address many of the issues raised. For example, in respect of leadership of place it was emphasised that the Council was beginning to map its partnerships and develop a vision in order to help establish where and how it would be able to lead.

 

An initial response had been provided to the recommendations and a more detailed action plan would be presented to the meeting of Council on 24 April 2019. The actions would be implemented over the following 12-18 months and added to Directorate Service Delivery Plans to ensure accountability is clear.

 

 

RESOLVED that –

 

Authority be delegated to the Chief Executive, in consultation with the Leader of the Council, to develop a Council action plan which responds to the

recommendations of the Peer Review.

 

Voting

 

For: Councillors Ryder-Mills, Holt, Beynon, Green, Ha, Sweeney and Young (7)

Against: Councillors Falchikov-Sumner and Hughes (2)  ...  view the full minutes text for item 5.

Recorded Vote
TitleTypeRecorded Vote textResult
LGA Peer Review Motion Carried
  • View Recorded Vote for this item
  • 6.

    Moor Lane Respite Centre - Building Works Contract pdf icon PDF 92 KB

    To approve the procurement of Cravencroft Ltd to complete the building works contract relating to the new respite facility at the Moor Lane Centre, Chessington.

     

    Decision:

    RESOLVED that –

     

    the direct award of the contract to undertake the remaining building works at the Moor Lane Respite Centre to Cravencroft Ltd be approved.

    Minutes:

    The Committee approved the direct award of the building works contract in respect of the new respite facility at the Moor Lane Centre, Chessington to Cravencroft Ltd following the insolvency of the initial contractor Lakehouse Contracts Ltd. A direct award was considered to be the best means of meeting the challenging target to complete the building works and open the facility by Autumn 2019. Having been involved in the original tender process Cravencroft was familiar with the project and had recently completed other works for the Council.

     

    RESOLVED that –

     

    the direct award of the contract to undertake the remaining building works at the Moor Lane Respite Centre to Cravencroft Ltd be approved.

     

    Voting – Unanimous (save for Councillor Falchikov-Sumner who did not vote due to her interest in the matter)

    Recorded Vote
    TitleTypeRecorded Vote textResult
    Moor Lane Respite Centre - Building Works Contract Motion Carried
  • View Recorded Vote for this item
  • 7.

    Urgent Items Authorised by the Chairman

    To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstance in accordance with S100B(4) of the Local Government Act 1972

    Minutes:

    There were no urgent items.