Councillors and committees

Agenda, decisions and minutes

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Contact: Gary Marson, Democratic Services Team Leader  Tel: 0208 547 5021/email  gary.marson@kingston.gov.uk

Items
No. Item

45.

Public Questions

A period of up to 30 minutes for public questions on matters relevant to the Committee’s remit which are not related to items featured on the agenda. Advance notice of the questions is preferred but not essential.

Minutes:

Questions were received from a member of the public regarding an alleged potential data breach concerning the Council’s parking contractor and a lack of clarity in the Council’s letters to residents regarding Housing Benefit entitlement and Council Tax reductions. A written response would be provided in respect of the former and Officers would look further into the latter issue.

46.

Apologies for Absence and Attendance of Substitute Members

Minutes:

Apologies were received from Councillors Christine Stuart and Mark Beynon together with apologies for lateness from Councillor Liz Green.

47.

Declarations of Interest

Members are invited to declare any disclosable pecuniary interests and any other non pecuniary interests (personal interests) relevant to items on the agenda.

Minutes:

There were no declarations of interest.

48.

Minutes

To confirm and sign the minutes of the meetings held on 23 January 2019.

Minutes:

The minutes of the meeting of the Committee held on 23 January 2019 were confirmed and signed.

49.

Boundary Commission Review - Sizing Report pdf icon PDF 72 KB

This report summarises the Royal Borough of Kingston’s submission to the Local Government Boundary Commission on council size as stage one as part of the Commission’s review of Kingston’s electoral arrangements.

Additional documents:

Decision:

RESOLVED that –

 

1. the draft report on Council size attached at Annex 1 to the agenda be approved for submission to the Local Government Boundary Commission for England; and

2. The Director, Corporate and Commercial be authorised to make any final minor amendments to the report ahead of submission to the Commission in consultation with the Leader of the Council and the Leader of the Opposition.

Minutes:

The Committee received and considered the Council’s proposed submission to the Local Government Boundary Commission on the size of the Council.

 

Members noted that the Boundary Commission for England was undertaking a periodic review of Kingston’s electoral arrangements with stage 1 focusing on the number of elected Members the Council required. The submission to the Commission set out the Council’s governance arrangements, the representational role of Members and their broader range of functions and responsibilities. It also highlighted the recently strengthened role of the Neighbourhood Committees and reflected feedback from Members drawn from a survey designed to gain an understanding of their workload, together with Member comments on the impact of any increase or decrease in their overall number.

 

The Committee welcomed the report and concurred with its recommendation that the Council should retain a total of 48 elected Members. It was noted that the Boundary Commission would publish its conclusions on 23 April 2019 and stage 2 of the review, which would look at the ward boundaries, names of the wards and number of Members per ward would commence thereafter.

 

RESOLVED that –

 

1. the draft report on Council size attached at Annex 1 to the agenda be approved for submission to the Local Government Boundary Commission for England; and

2. The Director, Corporate and Commercial be authorised to make any final minor amendments to the report ahead of submission to the Commission in consultation with the Leader of the Council and the Leader of the Opposition.

 

Voting – Unanimous (Councillor Green not present)

Recorded Vote
TitleTypeRecorded Vote textResult
Boundary Commission Review - Sizing report Motion Carried
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  • 50.

    Recruitment Agency Contract - Variation pdf icon PDF 76 KB

    To approve a variation to the existing agency recruitment contract with Adecco for a period of twelve months until April 2020.

    Decision:

    RESOLVED that –

     

    1) the current agency contract with Adecco be extended by means of variation, for a period of twelve months to April 2020; and

    2) the Director, Corporate and Commercial be authorised to put in place a deed of variation to allow a contract variation term of 12 months.

    Minutes:

    The Committee approved an extension of 12 months to the existing agency recruitment contract with Adecco. The existing framework was due to expire and further time was needed to appraise the various commissioning options for how the Council secured its agency and professional services and ensure that the Council had all options open to it. Potential procurement routes would not be in place until October 2019 at the earliest. Extension would provide the Council with continuity of service while fully exploring longer term arrangements for the sourcing of agency workers.

     

    The value of the extension was approximately £3.5m. It was noted that contracting with Adecco had delivered year on year efficiency and financial savings to the Council and a recent wide ranging programme of work had brought about a significant reduction in the number of agency workers engaged at the Council.

     

    RESOLVED that –

     

    1) the current agency contract with Adecco be extended by means of variation, for a period of twelve months to April 2020; and

    2) the Director, Corporate and Commercial be authorised to put in place a deed of variation to allow a contract variation term of 12 months.

     

    Voting:

     

    For: Councillors Ryder-Mills, Holt, Ha, Falchikov-Sumner, Sweeney and Young (6)

    Against: None

    Abstentions: Councillors Bass and Hughes (2)

     

    (Councillor Green not present)

    Recorded Vote
    TitleTypeRecorded Vote textResult
    Recruitment Agency Contract Motion Carried
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  • 51.

    Cambridge Road Estate Redevelopment Joint Venture Contract Award pdf icon PDF 546 KB

    To agree the mechanisms through which the Council enters into a Joint Venture to deliver the redevelopment of the Cambridge Road Estate.

    To set out the arrangements that are being put in place to facilitate the period between approval of this report and the ballot in the Autumn 2019 through a Completion Agreement

    Decision:

    Full Council is RECOMMENDED to agree to:

     

    1. award the contract to Countryside Properties (UK) Ltd;

    2 the establishment of the Limited Liability Partnership (LLP);

    3. delegate to the Finance and Contracts Committee the authority to:

    (a) appoint RBK councillors and officer representatives to the LLP Board and any other related body; and

    (b) review and approve LLP Business Plans; and

    4. delegate to the Director of Growth, in consultation with the Director of Corporate and Commercial, Leaders, relevant Administration Portfolio Holders, and Opposition Spokespeople, the authority to agree the name of the Joint Venture LLP, negotiate the final detailed terms of the agreements being entered into, and authority to agree that the Council enter into the following agreements:

    ? LLP Members’ Agreement

    ? Development Agreement

    ? Completion Agreement

    ? Phase Lease and Works Agreement

    ? CPO Indemnity Agreement

    ? Project Management Agreement

    ? Construction Management Agreement

    ? Corporate Services Agreement

    ? Any ancillary agreements or documents necessary to give effect to the setting up of the Joint Venture LLP in accordance with the agenda report and its appendices

    Minutes:

    The Committee gave consideration to the establishment of a Joint Venture (JV) with Countryside Properties (UK) Ltd for the delivery of the redevelopment of the Cambridge Road Estate.

     

    Countryside had previously been appointed as the preferred partner for the comprehensive redevelopment of the estate in Norbiton, which presently comprised over 830 homes, in order to deliver new homes and community facilities that met modern standards. Due to the relatively low density of the estate and its proximity to transport routes and amenities, redevelopment of the estate also provided an opportunity to build a significant number of additional homes including additional social rented homes, consistent Government and GLA requirements to significantly increase housing of all tenures within the borough.

     

    Members now received details of the extensive Competitive Dialogue procurement process designed to evaluate the respective bids from prospective development partners which had ultimately led to a recommendation by the Council’s development advisor, Savills, that the contract now be awarded to Countryside.

     

    The Committee also noted the structure of the proposed joint venture arrangements, the project documents that would govern the working of the Limited Liability Partnership (LLP) to be established with Countryside, details of the Completion Agreement designed to govern the relationship between the two parties in the run up to the proposed voluntary ballot of residents, governance arrangements for the LLP, the financial and legal implications and a summary of the key risks and mitigating actions.

     

    Key features of the Countryside offer included experienced JV Board Directors, detailed consideration of residents interests including the meaningful involvement of residents through a Community Board, an approach that met the Council’s risk position and flexibility around potential abortive costs following the resident ballot, a detailed, practical and reasoned masterplan, a considered sales strategy with a commitment to prioritise the local market, a strong offer around local labour and suppliers, a commitment to reduce the environmental impact and a strong financial offer.

     

    Members noted that a JV structure, in which decision making, risk and reward were shared and both parties were responsible for delivering the development was considered to be the most beneficial because it delivered the following key benefits for the Council:

     

    ·         An experienced JV partner would bring skills, expertise, capacity and funding to deliver a major regeneration project with a gross development value of £800m

    ·         Risk and reward would be shared on a 50-50 basis

    ·         The right level of control would be exercised by the Council to ensure that its objectives for the estate were achieved

    ·         The long term opportunity jointly incentivised both partners to work closely throughout the pre-development and delivery phase to achieve their objectives

     

    A Limited Liability Company would be established with Countryside to bring forward the development. Its objectives would be:

     

    ·         A comprehensive redevelopment of the estate that prioritised the needs of the local community

    ·         A transformed neighbourhood with a public realm led, high quality living environment and high quality architecture and urban design

    ·         New homes for all the estates’s secure tenants and resident leaseholders who wished  ...  view the full minutes text for item 51.

    Recorded Vote
    TitleTypeRecorded Vote textResult
    Cambridge Road Estate Redveleopment Joint Venture Contract Award (items 1, 2 and 4) Motion Carried
    Cambridge Road Estate Redevelopment Joint Venture Contract Award (item 3) Motion Carried
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  • 52.

    Urgent Items Authorised by the Chairman

    To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstance in accordance with S100B(4) of the Local Government Act 1972

    Minutes:

    There were no urgent items.