Councillors and committees

Agenda and decisions

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Contact: Gary Marson, Democratic Services Team Leader  Tel: 0208 547 5021/email  gary.marson@kingston.gov.uk

Items
No. Item

1.

Public Questions

A period of up to 30 minutes for public questions on matters relevant to the Committee’s remit which are not related to items featured on the agenda. Advance notice of the questions is preferred but not essential.

2.

Apologies for Absence and Attendance of Substitute Members

3.

Declarations of Interest

Members are invited to declare any disclosable pecuniary interests and any other non pecuniary interests (personal interests) relevant to items on the agenda.

4.

Minutes

To confirm and sign the minutes of the meetings held on 18th March and 4th April 2019.

5.

Revenue and Capital Budget Outturn 2018-19 pdf icon PDF 284 KB

To report the revenue and capital outturn positions for 2018/19 including the position on the Schools budget and earmarked reserves.

Additional documents:

Decision:

Resolved that –

 

1. the general fund outturn position for 2018/19 of an overspend of £0.459 million (0.35% of budget) be noted;

2. the general fund (GF) balance at 31 March 2019 of £12.633 million and the position on earmarked reserves of £16.186 million as at 31 March 2019 be noted;

3. the surplus of £3.507 million on the collection fund, of which £0.583 million is the Council’s share, be noted;

4. the 2018/19 outturn position of an underspend of £1.300 million on the Housing Revenue Account (HRA) be noted;

5. the outturn position in respect of the 2018/19 Schools Budget overspend of

£0.381million be noted;

6. the capital outturn position for 2018/19 of an underspend of £13.559 million (24.7%) be noted;

7. the slippage requests as set out in Annex 1 to the agenda be approved.

8. the recommendation in paragraph 64 of the agenda report for the allocation of £462k basic need grant and £760k Special Provision Capital Fund for the proposed expansion project at Coombe Girls’ School be approved

 

6.

Affordable Housing Programme - Associated Sites pdf icon PDF 137 KB

This report recommends a variation to the appointment of Countryside Properties (UK) Ltd to include delivery of the Affordable Housing Programme Phase 1 - Associated Sites. 

Decision:

Resolved that –

 

1. Countryside Properties (UK) Ltd be appointed to deliver new homes on infill decant sites associated with the Cambridge Road Estate with the appointment to be made as a contract modification to the Countryside Contract Award;

2. the Completion Agreement with Countryside Properties (UK) Ltd be amended to include for additional development management services worth up to £40 million over a period of 5 years (being approximately 5% of increase on the original contract value); and

3. the Council declares this intention by issuing a Voluntary Transparency Notice

7.

The Exchange Workspace pdf icon PDF 694 KB

To seek to procure a workspace operator and complete relevant administration thereof on leasing arrangements.

Additional documents:

Decision:

Resolved that –

 

1. the Open Procedure under the Concession Contracts Regulations 2016 (CCR16) be utilised to secure a suitable provider for management and operations of the Exchange Workspace and other workspaces opportunities in the borough as they arise;

2. the Director of Growth be given delegated authority, in consultation with the Portfolio Holder for Finance and Contracts and the Portfolio Holder for Planning Policy and Economic Development, to sign a 25 year head lease (with a break clause at 15 years) between the Council and St George plc for the former Telephone Exchange;

3. the Director of Growth be given delegated authority, in consultation with the Portfolio Holder for Finance and Contracts and the Portfolio Holder for Planning Policy and Economic Development, to grant a 15 year minimum sublease to the preferred workspace operator;

4. the Director of Growth be given delegated authority, in consultation with the Portfolio Holder for Finance and Contracts and the Portfolio Holder for Planning Policy and Economic Development, to enter into a 15 year concessions/ management contract between the operator and the Council to define the terms of the management and operations of the Exchange Workspace and other workspaces opportunities in the borough as they arise

5. the New Homes Bonus grant monies totalling £789,000 be allocated and expended on the Exchange Workspace project for capital fit out and revenue support subject to successfully procuring a workspace operator.

8.

Establishment of Property Interest Company pdf icon PDF 246 KB

The purpose of this report is to seek approval from Members to establish a company structure, wholly owned by the Royal Borough of Kingston upon Thames, which will include a holding company and an investment company.

Additional documents:

Decision:

Resolved to Recommend to Council

 

1. the establishment of an incorporated company structure which includes a

company for the purpose of investment in commercial property, the incorporated structure to be made up of:

?          a holding company

?          a wholly owned investment company (‘Invest Co’) with the Council holding the company for investment purposes];

2. the ‘Invest Co’ Confidential Business Case at Exempt Annex 1 to the agenda;

3. the process to select directors of the Holding Company and directors of ‘Invest Co’ as set out in the timescale and directors appointment section (ref.

Paragraphs 76 - 79) of this report;

4. the establishment of the Shareholders Committee as described in the

Governance section of this report (ref. Paragraphs 63 - 69);

5. the revised 2019/20 Investment Strategy and Minimum Revenue Provision

(MRP) Policy at Annex 2 to the agenda;

6. that authority be delegated to the Director of Growth, in consultation with the Leader of the Council and Leader of the Opposition, with Trowers and Hamlins LLP to conclude the necessary legal documentation to appoint Board Members to the holding company and ‘Invest Co’ following the process set out in the Timescale and directors appointment section (ref. Paragraphs 76 - 79).

7. that those individual Members or officers who are appointed by the Council to act as directors of these companies are indemnified against potential personal (non-fraudulent) liability, provided such directors have attended training on their legal responsibilities as directors.

9.

Urgent Items Authorised by the Chairman

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstance in accordance with S100B(4) of the Local Government Act 1972