Councillors and committees

Agenda, decisions and minutes

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Contact: Matthew Stickley, Democratic Services Officer  Tel: 0208 547 5698/email:  matthew.stickley@kingston.gov.uk

Items
No. Item

38.

Public Questions

A period of up to 30 minutes for public questions on matters relevant to the Committee’s remit which are not related to items featuring on the agenda. Advance notice of questions is preferred but not essential.

Minutes:

Several questions were asked by members of the public. A summary of said questions can be found below.

 

Mr Tyler praised the response of council officers, the Metropolitan Police, the bomb disposal squad, and others in their response to the recent discovery of an unexploded bomb in Kingston. Mr Tyler then asked, on behalf of another resident, when a promised refund to Kingston Farmers’ Market would be received. The Director, Communities responded that he understood the Licensing Team to have been in contact regarding this.

 

Mr Tyler asked a further question regarding a matter he had previously raised with the council, asking if it were possible to re-design the homepage of the Royal Borough of Kingston upon Thames website and then the sub-pages which follow it due to finding it burdensome to navigate. The committee was advised that Mr Tyler had addressed this at a previous meeting of the Community and Engagement Committee. The committee noted that over a dozen sessions had been held regarding the new website design, and that the frontpage would be the last thing redesigned so as to ensure it reflects the structure of pages which follow it. This was forecast to be completed by December 2019 and that there was a common desire to design the new website around its users.

39.

Apologies for Absence and Attendance of Substitute Members

Minutes:

None received prior to the meeting.

 

Cllr Jason Hughes was absent.

40.

Declarations of Interest

Members are invited to declare any disclosable pecuniary interests and any other non pecuniary interests (personal interests) relevant to items on the agenda

Minutes:

None.

41.

Minutes

To confirm the Minutes of the meeting of the Committee held on 26 May 2019.

 

Minutes:

The minutes of the meeting of 26 March 2019 were confirmed as a true and accurate record of the meeting.

42.

Kingston Adult Education - Scoping Exercise pdf icon PDF 112 KB

To bring to Community and Engagement Committee a report on the findings of a scoping exercise undertaken to understand adult education provider(s) and the option(s) for the  future development of adult learning in the borough, as agreed at the Children’s and Adults’ Care and Education Committee meeting on 13 February 2019.

Additional documents:

Decision:

The committee AGREED that:

 

1.    detailed and costed option appraisals for the three options identified should be developed and brought back to this Committee in September 2019 for a decision on which option(s) are to be taken forward and implemented;

2.    the service outcomes defined in para 8 are the basis of the analysis of options; and

3.    pre-consultation will run with learners during June-August 2019 both face to face and online, with feedback gathered as part of the committee paper in September 2019.

Minutes:

The committee received a report which set out proposals for the future structure of the Kingston Adult Education Service.

 

Cllr Cobbett introduced the report, explaining that three proposed models for continuing the adult education service were contained therein and that business cases for the models would be submitted to the Community and Engagement Committee in September.

 

Members were introduced to the report by its author, noting that this report was within the council-wide aim of increasing income-generating opportunities.

 

The item was moved by Cllr Kirsch and seconded by Cllr Cobbett.

 

Members noted that the report outlined that eight organisations were initially approached for consultation. This was because only eight could be approached in the time permitted to date but more would be engaged with as the proposals were developed. It was noted that the scheme was well-regarded and that such a scoping exercise would not necessarily mean a change in provision, but was a method of confirming the current approach to be the most efficient or making changes to the service delivery if necessary.

 

Members also noted that the scoping exercise was to focus on current learners to begin with but will be extended to non-learners following the completion of this initial consultation.

 

RESOLVED that:

 

1.    udetailed and costed option appraisals for the three options identified should be developed and brought back to this Committee in September 2019 for a decision on which option(s) are to be taken forward and implemented;

2.    the service outcomes defined in paragraph 8 are the basis of the analysis of options; and

3.    pre-consultation will run with learners during June-August 2019 both face to face and online, with feedback gathered as part of the committee paper in September 2019.

 

Voting - unanimous

43.

Community Engagement Framework pdf icon PDF 82 KB

The purpose of the Framework is to articulate our vision and approach to community engagement more clearly - as stated in the LGA corporate peer review. The Framework sets out an approach against which we can be judged and provides consistency in approach and vision.

Additional documents:

Decision:

The committee AGREED that:

 

1.    the proposed draft framework for community engagement set out at Annex 1 is endorsed;

2.    there is further online consultation and discussion at neighbourhood committees to shape the framework;

3.    the Director, Communities is authorised to amend the framework following consultations with the Co-Chairs and the relevant opposition spokesperson;

4.    the framework is published on the Council website by the end of September 2019*;

5.    a report is submitted to the Committee in February 2020 to update on progress and feedback on the framework; and

6.    that the further consultation mentioned in paragraph 15 is to continue through neighbourhood committees until the end of September 2019 rather than July 2019 as stated in the report**.

 

*amended from ‘August’ in report

**amendment added at committee

Minutes:

Cllr Cobbett introduced the report, noting that it was important to understand how the council can most effectively engage with residents and that this was important for all services which deal with residents rather than simply one for the Communications team.

 

The item was moved by Cllr Kirsch and seconded by Cllr Cobbett.

 

Members noted that the report outlined a framework for engagement rather than a set formula for engagement. Moreover, it was remarked that better engagement with certain groups - businesses, young people, commuters, and families - was required. Members noted that different approaches to engagement, such as citizens’ assemblies, could prove fruitful, although it was acknowledged that such a forum could present different challenges to other methods of engagement.

 

AGREED that:

 

1.    the proposed draft framework for community engagement set out at Annex 1 is endorsed;

2.    there is further online consultation and discussion at neighbourhood committees to shape the framework;

3.    the Director, Communities is authorised to amend the framework following consultations with the Co-Chairs and the relevant opposition spokesperson;

4.    the framework is published on the Council website by the end of September 2019*;

5.    a report is submitted to the Committee in February 2020 to update on progress and feedback on the framework; and

6.    that the further consultation mentioned in paragraph 15 is to continue through neighbourhood committees until the end of September 2019 rather than July 2019 as stated in the report**.

 

*amended from ‘August’ in report

**amendment added at committee

44.

State of the Borough Debate - topic pdf icon PDF 97 KB

To set out the themes for the 2019 State of the Borough Debate that will be put to the community to select through a vote; and the initial ideas for how the event will operate

Decision:

The committee RESOLVED that:

 

1.    the choice of themes for the 2019 State of the Borough Debate that will be put to residents for voting be approved; and

2.    the process of selecting the panel and the emerging plan for the event be noted and the Director, Communities authorised to make minor adjustments to the arrangements in consultation with the Portfolio Holder for Engagement and Continuous Learning and the relevant Opposition Spokesperson.

Minutes:

Cllr Kirsch reiterated to the committee that this report was submitted as an urgent item.

 

Cllr Cobbett introduced the report, noting that it tied in with the previous item and the desire to test new methods of engagement.

 

Members were introduced to the report by its author.

 

The item was moved by Cllr Kirsch and seconded by Cllr Cobbett.

 

Members noted that the State of the Borough debate is an annual undertaking of the council which allows members of the public, elected members, community group representatives, and experts in particular fields to debate a topic of relevance to the Royal Borough of Kingston upon Thames in a given year. It was also noted that the debate is particularly effective at engaging groups who may not engage with other council activities.

 

Members noted that the selection of topic through resident engagement could be undertaken through existing channels, such as the Let’s Talk online engagement portal and postcard submission in community spaces. It was also noted that the topic which receives the most votes would be the one selected for debate. Members agreed that asking residents to select a topic rather than providing them with a pre-chosen topic was pleasing.

 

Several questions were asked by members of the public but do not form a part of the minutes.

 

RESOLVED that:

 

1.    the choice of themes for the 2019 State of the Borough Debate that will be put to residents for voting be approved; and

2.    the process of selecting the panel and the emerging plan for the event be noted and the Director, Communities authorised to make minor adjustments to the arrangements in consultation with the Portfolio Holder for Engagement and Continuous Learning and the relevant Opposition Spokesperson.

 

Voting - unanimous

45.

Urgent Items Authorised by the Chair

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances in accordance with S100B(4) of the Local Government Act 1972.

Minutes:

None other than the provision under the previous item.

46.

Exclusion of Press & Public

The following resolution is included if any exempt matter is to be considered at the meeting for which the Committee wish to resolve to exclude the press and public:

 

To exclude the public from the meeting under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph *….of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

(*relevant regulatory paragraph to be indicated)