Councillors and committees

Agenda, decisions and minutes

New Regulations allow Committees to meet in virtual form online. Following Council approval on 19th May 2020 the Council’s five Strategic Committees responsible for major policy and service decisions will be temporarily streamlined into one Response and Recovery Committee. This will meet on a monthly basis and will be empowered to deal with all urgent business which would normally be considered by the other Strategic Committees, if it cannot wait until the resumption of normal conditions.

Regulatory Committees including Development Control Committee, Neighbourhood Planning-Sub Committees and Licensing Sub-Committees will continue to take place virtually. These will remain in place until at least 12th October when the Council will meet to decide whether circumstances allow for the resumption of normal business.

The Council is committed to maintaining full transparency in the decision making process during this period.

See here for all decisions taken under special urgency powers and other officer decisions during the COVID-19 emergency.

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: Guildhall, Kingston upon Thames. View directions

Contact: Kevin Jones, Democratic Services Officer  Tel: 0208 547 6622/email  kevin.jones@kingston.gov.uk

Items
No. Item

28.

Public Questions

A period of up to 30 minutes during which any resident of the Borough or representative of organisations operating within the Borough (other than members of the Council) may ask questions on matters relevant to the Committee. (Please see Welcome Information sheet overleaf.)

 

Questions must be submitted in writing to democratic.services@kingston.gov.uk by 10am on the working day prior to the meeting (Monday 10 February 2020)

Minutes:

No questions were submitted by members of the public by the deadline of 10am on the working day prior to the meeting.

29.

Apologies for Absence

Minutes:

There were no apologies.

30.

Petitions

To receive petitions submitted by Councillors or members of the public who live, work or study in the Borough. The petition must contain at least 20 signatures *, and notice of the intention to submit the petition must be given in writing to democratic.services@kingston.gov.uk by 10am the day before the meeting.

*The Chair may waive the 20 signature threshold where the petition relates to acommunity or geographical area with a limited number of residents.'

Minutes:

No petitions were received

31.

Declarations of interest

Members are invited to declare any disclosable pecuniary interests and any other non-pecuniary interests (personal interests) relevant to items on this agenda.

Minutes:

Councillor Green declared that she had a personal interest in the item - Planned Highway & Street Lighting Capital Programme, as she lived on one of the roads being resurfaced.

32.

Minutes

To confirm the minutes of the meeting of the Committee held on 26 November 2019.

Minutes:

Resolved that the minutes of the meeting held on 26 November 2019 be confirmed as a correct record.

33.

Medium Term Financial Strategy 2020-21 to 2023-24 and Detailed Budget and Council Tax 2020-21 pdf icon PDF 65 KB

To set out the proposed budget for 2020/21 to 2023/24 and the detailed information required to enable this Committee to make recommendations to inform the Finance and Partnerships Committee’s recommendations to Budget Council on 27 February 2020.

Decision:

RESOLVED that the proposals in the budget report regarding the 2020/21 budget for Cycling, walking and healthy streets, Environment, Air Quality, Waste and recycling, Parks and Open Spaces, Street Scene, Transport and Public Transport, Highways, Parking, Biodiversity be RECOMMENDED to the Finance and Partnerships Committee.

 

Minutes:

A report setting out the proposed budget for 2020/21 to 2023/24 was presented by the Portfolio Holder. The Committee was asked to consider budget proposals relating to services within the remit of this Committee, including cycling, walking and healthy streets, environment, air quality, waste and recycling, parks and open spaces, street scene, transport and public highways, parking and biodiversity. The report provided detailed information required to enable the Committee to make recommendations to inform the Finance and Partnerships Committee’s recommendations to Council, where the formal decisions on the budget and Council Tax level for 2020/21 will be taken.

 

RESOLVED that the proposals in the budget report regarding the 2020/21 budget for Cycling, walking and healthy streets, Environment, Air Quality, Waste and recycling, Parks and Open Spaces, Street Scene, Transport and Public Transport, Highways, Parking, and Biodiversity be RECOMMENDED to the Finance and Partnerships Committee.

 

Voting:

For: Councillors Abbas, Archer, Gander, Green, Moll, Sweeney, Thayalan, Wehring, Yoganathan

 

Against: -

 

Abstain: Councillors Cunningham, Davis

 

34.

Planned Highway & Street Lighting Capital Programme 2020/21 pdf icon PDF 126 KB

To detail highway (carriageway and footway) planned maintenance works carried out during 2019/20 and present a proposed planned highway and street lighting maintenance capital programme for 2020/21.

Decision:

RESOLVED that –

1.    The current status of schemes from the 2019/20 planned highway maintenance programme as detailed in Annex 1 to the report, be noted; and

 

2.  The prioritised planned highway and street lighting maintenance programme for 2020/21, as detailed in Annex 2 to the report, be approved, with Officers delegated to deal with any in-year changes that may prove necessary in consultation with the Portfolio Holder for the Environment and Sustainable Transport, the Opposition Spokesperson and affected Ward Councillors.

 

 

 

Minutes:

The Committee received a report which detailed highway (carriageway and footway) planned maintenance works which had been carried out during 2019/20 and presented a proposed planned highway and street lighting maintenance capital programme for 2020/21. The Committee was asked to approve planned footway and carriageway maintenance to the value of £2m, street lighting column replacement programme to the value of £440,000 and the street lighting LED replacement programme to the value of £972,000.

 

RESOLVED that –

1.    The current status of schemes from the 2019/20 planned highway maintenance programme as detailed in Annex 1 to the report, be noted; and

 

2.  The prioritised planned highway and street lighting maintenance programme for 2020/21, as detailed in Annex 2 to the report, be approved, with Officers delegated to deal with any in-year changes that may prove necessary in consultation with the Portfolio Holder for Environment and Sustainable Transport, the Opposition Spokesperson and affected Ward Councillors.

 

Voting: Unanimous

 

 

 

35.

LIP Settlement for 2020/21 pdf icon PDF 78 KB

To consider the Local Implementation Plan (LIP) Funding Settlement of £1,309,600, as confirmed by Transport for London (TfL) on 18 December 2019.

Additional documents:

Decision:

RESOLVED that the 2020/21 LIP Funding Settlement and outline Delivery Plan attached at Annex 1 to the report, be approved for implementation, subject to positive consultation outcomes and noting the allocations are in line with those endorsed by this Committee in September 2019.

 

Minutes:

The committee were asked to consider the Local Implementation Plan (LIP) Funding Settlement of £1,309,600, as confirmed by Transport for London (TfL) on 18 December 2019. The report noted that the level of traffic using our roads is expected to continue growing in an unsustainable way, unless we change the way we manage our public highway. The Healthy Streets approach, as advocated in the Mayor of London’s Transport Strategy, was being used in Kingston to prioritise active travel, making walking, cycling and public transport use the best and preferred choices for travel; encouraging the most efficient methods of essential travel for people and goods; and creating more attractive, accessible and people-friendly streets. The Local Transport Fund had been confirmed at the same level as received in previous years, with £100,000 allocated to each London borough, and the funding being used to support the development and delivery of local transport priorities. The intention for 2020/21 will be for the allocation to be used to support the delivery of the boroughwide 20 mph project, subject to that project being approved by this Committee in March 2020.

 

RESOLVED that the 2020/21 LIP Funding Settlement and outline Delivery Plan attached at Annex 1 to the report, be approved for implementation, subject to positive consultation outcomes and noting the allocations are in line with those endorsed by this Committee in September 2019.

 

Voting: Unanimous

 

36.

Go Cycle Programme: Progress Update/Kingston to New Malden pdf icon PDF 125 KB

To update the Committee on the progress of the Go Cycle programme and to seek authorisation to complete the detailed design and undertake the construction of the Kingston to New Malden Go Cycle scheme.

Additional documents:

Decision:

Resolved that –

 

1) The Go Cycle programme progress update set out in paragraphs 08 to 12 of the report is noted.

 

2) Kingston to New Malden Go Cycle scheme

a) The authorisation to complete the detailed design and undertake the construction of the proposed scheme as set out in paragraphs 13 to 18 & 27 to 30 of the report be approved subject to the necessary statutory processes; and

b) The Assistant Director, Highways, Transport, and Regulatory Services be authorised to make design or construction variations and consider and determine any unresolved objections to the statutory processes in consultation with the Portfolio Holder for Environment & Sustainable Transport or any successor portfolio;

and

c) Officers investigate changing loading bay times to 10am to 3pm to encourage children to cycle to and from school, working with local businesses, the portfolio holder and the shadow portfolio holder.

Minutes:

The Committee received a report which provided an update on the progress of the Go Cycle programme, and sought authorisation to complete the detailed design and undertake the construction of the Kingston to New Malden Go Cycle scheme. The current detailed design and construction estimate for the Kingston to New Malden scheme was £3.8m.

 

Resolved that –

 

1) The Go Cycle programme progress update set out in paragraphs 08 to 12 of the report is noted.

 

2) Kingston to New Malden Go Cycle scheme

a) The authorisation to complete the detailed design and undertake the construction of the proposed scheme as set out in paragraphs 13 to 18 & 27 to 30 of the report be approved subject to the necessary statutory processes; and

 

b) The Assistant Director, Highways, Transport, and Regulatory Services be authorised to make design or construction variations and consider and determine any unresolved objections to the statutory processes in consultation with the Portfolio Holder for Environment & Sustainable Transport or any successor portfolio;

and

 

c) Officers investigate changing loading bay times to 10am to 3pm to encourage children to cycle to and from school, working with local businesses, the portfolio holder and the shadow portfolio holder.

 

Voting: Unanimous

 

37.

Citizens' Assembly: Air Quality pdf icon PDF 80 KB

To consider the recommendations and actions arising from the Citizens’ Assembly on Air Quality.

Additional documents:

Decision:

Resolved to –

 

1.    consider the recommendations arising from the Citizens’ Assembly on Air Quality (see report at Annex 1 to the report);and

 

2.    agree that the recommendations to be explored by the Lead Officers within the relevant services, together with the Air Quality Working Group, and an update on progress against these recommendations, with financial implications and impact assessment, to be brought to the EAST committee within the next 6 months; and

 

3.    Keep members of the Citizens Assembly, with their agreement, informed and updated on the process and involved if they wish.

Minutes:

A report was received asking that the Committee considered the recommendations and actions arising from the Citizens’ Assembly on Air

Quality. The Citizens’ Assembly, made up of 38 randomly selected residents from across the Borough, specifically addressed the issue of air pollution. The summary report arising from this assembly was presented to the Full Council meeting on 17 December 2019, at which time it was referred for further consideration by the Environment and Sustainable Transport Committee. The assembly had developed five recommendations:

1. Remove pollutants within school boundaries;

2. Prioritise changes to planning rules and enforcement to place indoor and outdoor air quality as the highest priority;

3. Plan to urgently invest in greener and accessible transport and                 infrastructure for all;

4. Increase residents’ awareness of air pollution and encourage positive

behaviour change;

5. Accelerate the transition to sustainable vehicles.

 

Resolved to –

 

1.    Consider the recommendations arising from the Citizens’ Assembly on Air Quality (see report at Annex 1 to the report);and

 

2.    Agree that the recommendations to be explored by the Lead Officers within the relevant services, together with the Air Quality Working Group, and an update on progress against these recommendations, with financial implications and impact assessment, to be brought to the EAST committee within the next 6 months; and

 

3.    Keep members of the Citizens Assembly, with their agreement, informed and updated on the process and involved if they wish.

 

Voting: Unanimous

38.

Exclusion of Press and Public

The following resolution is included if any exempt matter is to be considered at the meeting for which the Committee wish to resolve to exclude the press and public:

 

To exclude the public from the meeting under Section 100(A)(4) of the Local

Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph *….of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighs the public interest in disclosing the information. (*relevant regulatory paragraph to be indicated)

Minutes:

The Committee agreed that the next item be considered as exempt and resolved to exclude the press and public:

 

Resolved that the public be excluded from the meeting under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph 3 of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

 

Voting: Unanimous

 

39.

Further Call-off from LoHAC Agreement for Highway Services pdf icon PDF 80 KB

To seek approval to vary the amount of spend by the council using the London Highways Alliance Contract (LoHAC).

Additional documents:

Decision:

Resolved that the variation of the expenditure levels of the LoHAC Call Off contract with Kier Highways, in accordance with Regulation 16 of the Council’s Contracts Regulations, as set out in ANNEX 1 to the report, be approved.

 

Minutes:

Once the press and public were cleared from the chamber, the Committee received a report seeking approval to vary the amount of spend by the council using the London Highways Alliance Contract (LoHAC). Expenditure using the LoHAC Call Off contract with Kier Highways had exceeded the original estimates, for both annual and total spend. A variation to the contract was sought, and due to the value it needed committee approval. The variation was endorsed by the Commissioning Governance Board at its meeting on 5th February 2020. All spend on LoHAC was from budgets already secured by Kingston and so there were no new budget implications arising out of this report. The variation report was brought to the committee to formalise an increase in the annual ceiling for Council-wide spend through the LoHAC Call Off Contract to cover the period, until the end of the contract in March 2021.

 

Resolved that the variation of the expenditure levels of the LoHAC Call Off contract with Kier Highways, in accordance with Regulation 16 of the Council’s Contracts Regulations, as set out in ANNEX 1 to the report (exempt from publication), be approved.

 

Voting:

For: Councillors Abbas, Archer, Gander, Green, Moll, Sweeney, Thayalan, Wehring, Yoganathan

 

Abstain: Councillors Cunningham, Davis

 

 

40.

Urgent Items Authorised by the Chair

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances in accordance with S100B(4) of the Local Government Act 1972.

Minutes:

There were no urgent items.