Councillors and committees

Agenda, decisions and minutes

In light of recent events and following the latest Government advice on the Coronavirus, the Council has cancelled all its scheduled council and committee meetings until 11th May 2020. At present the law does not permit local authorities to hold 'virtual' Committee meetings but the Council is committed to maintaining full transparency in the decision making process during this period and an update on how its governance will work will be provided shortly.

The Council will keep its arrangements under continual review, having regard to guidance as it emerges.

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: Kingston United Reformed Church, Richard Mayo Centre, Eden Street, Kingston KT1 1HZ

Contact: Jean Cousens, Senior Democratic Services Officer  Tel: 0208 547 5023/email

No. Item


Public Questions


There were no public questions.


Apologies for Absence and Attendance of Substitute Members

A period of up to 30 minutes during which any resident of the Borough or representative of organisations operating within the Borough (other than members of the Council) may ask questions on matters relevant to the Committee.  (Please see Welcome Information sheet overleaf.)


Questions must be submitted in writing to democratic

by 10am on the working day prior to the meeting (Monday 9 December 2019)



Apologies for absence were received from Councillors Ed Fram, Malcolm Self and Annette Wookey, and also from Dr Naz Jivani, GP ddvisory member.


Declarations of interest

Members are invited to declare any pecuniary interests and any non-pecuniary interests (personal interests) relevant to items on the agenda.


There were no declarations of interest.



To receive petitions submitted by Councillors or members of the public who live, work or study in the Borough.  The petition must contain at least 20 signatures *, and notice of the intention to submit the petition must be given in writing to by 10am the day before the meeting.

*The Chair may waive the 20 signature threshold where the petition relates to a community or geographical area with a limited number of residents.'



There were no petitions submitted.


Commissioning of Children's Services - Options pdf icon PDF 104 KB

To consider the outcome of the appraisal of the five options for recommissioning Children’s Services, which were approved by the Committee for full assessment at its meeting on 12 November, and to agree a preferred option.


Additional documents:






Resolved that

1.            the recommissioning options appraisal and findings (ref. paragraphs 8-20 of the report) are noted;

2.            the recommendation to proceed with option 1 - to extend the current contract, subject to detailed changes* to the existing specification/schedules and governance - is agreed; and

3.            the timeline set out in paragraphs 24 - 25 of the report for recommissioning activity and reporting to Committee is agreed [subject to the amendment of the timeline in paragraph 25 to read:

January 2021- March 2021 – Implementing service delivery changes and Legal Instruction

1 April 2021 – Commissioning governance and amended service delivery.]


[*There will be consultation with relevant Members in both boroughs, including the RBK Opposition Spokesperson, on changes to the existing specification/ schedules and governance.]



Achieving for Children (AfC) (a community interest company wholly co-owned by the RB of Kingston upon Thames, the LB of Richmond upon Thames and the RB of Windsor and Maidenhead and Maidenhead) currently delivers Children’s Services (i.e. education services, children’s social care and early help) for Kingston Council under a contract which will end on 31 March 2021.  In order to ensure business continuity in the delivery of these services, a recommissioning exercise has been commenced well in advance of 2021 to ensure a re-commissioning decision is made in good time before the formal notice period date of March 2020.  Consequently the Committee has received reports about the proposed re-commissioning process at its meetings on 12 September 2019 and 12 November 2019.

The four key commissioning intentions agreed by the Committee on 12 September were:

·         to ensure the best outcomes for children and young people in Kingston.

·         to ensure the Council can fulfil its statutory duties to children and young people.

·         that the options proposed provide value for money.

·         that the political ambitions for each Council are respected.

At its meeting on 12 November the Committee had considered detailed reports and approved five options for full assessment.  At this meeting the Committee considered a report by the Director, Corporate and Commercial which set out the outcome of a detailed analysis and appraisal of all five options, in order to agree a preferred option.

Of the five options, the report recommended ‘Option 1’ i.e. To recommission Achieving for Children (AfC) - extending the contract with AfC jointly with Richmond Council - with some contract variations, and some changes to existing specifications/schedules and governance arrangements.  This option would mean that the extension clause within the original contract would be enacted and the existing shared overarching contract agreement with Richmond would be retained.  Work would be undertaken to agree two separate contract specifications (one for Kingston, one for Richmond) and to vary existing schedules to meet Kingston priorities.  Any changes to service delivery would be subject to Member approval through Committee.


Advantages of Option 1 include:

·                This option is able to be implemented swiftly with minimal impact on service delivery.

·                No additional resource (above what has already been put in place) is required to implement the decision or manage the arrangement going forward.

·                It allows relative stability for staff and service users with continued benefit of a multi-borough model that provides resilience across the workforce. (This can be evidenced within recruitment, across the service vacancies are at a reduced level, including in areas such as Educational Psychology which nationally due to a shortage of qualified professionals.)

·                Changes to governance can provide greater assurance to each Council regarding local priorities.

·                It provides a strong platform to continue delivering high quality services to vulnerable children and young people, recent OfSTED inspection indicated positive improvements to service delivery, practice and outcomes for Children and Young People (awaiting official outcome of inspection).

·                There are not likely to be significant staff transfer (TUPE) and  ...  view the full minutes text for item 37.


Urgent Items authorised by the Chair


There were no urgent items authorised by the Chair.