Agenda, decisions and minutes

Response and Recovery Committee
Thursday 13 May 2021 7:30 pm

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: Guildhall, High Street, Kingston, KT1 1EU

Contact: Fiona Cotter, Democratic Services Team Leader  Tel: 0208 547 4607/email  fiona.cotter@kingston.gov.uk

Media

Items
No. Item

1.

Public Question Time

A period of up to 30 minutes during which any resident of the Borough or representative of organisations operating within the Borough (other than members of the Council) may ask questions on matters relevant to the Committee.

 

Questions must be submitted in writing to democratic.services@kingston.gov.uk by 10am on the working day prior to the meeting (Wednesday 12 May 2021)

 

Minutes:

A member of the public queried the need for several senior officers to be in attendance at the GLA election count at Olympia on 8 May. The Committee was informed that at GLA elections the Constituency Returning Officers (CRO) appoints a number of deputies with specific duties for that borough. The Chief Executive was the Borough Returning officer, Deputy Constituency Returning officer for the GLA elections as well as the Returning Officer for the Chessington South by-election. All other senior staff present at the GLA count were carrying out duties as deputies as appointed on behalf of the CRO as part of the GLA CRO team, this included assisting with adjudication at an RO level for the constituency. 

 

2.

Petitions

To receive petitions which have not already been submitted electronically or in hard copy by Councillors or members of the public who live, work or study in the Borough. The petition must contain at least 20 signatures, and notice of the intention to submit the petition is given in writing to democratic.services@kingston.gov.uk by 10am on the last working day prior to the meeting.

 

Minutes:

There were no petitions.

3.

Apologies for Absence and Attendance of Substitute Members

Minutes:

Councillors Emily Davey and Dave Ryder-Mills substituted for Councillors Mark Durrant and Dennis Goodship respectively.

4.

Declarations of Interest

Members of the Committee are invited to declare any pecuniary interests and any non-pecuniary (personal interests) relevant to items on the agenda.

Minutes:

There were no declarations of interest.

5.

Minutes

To confirm as a true record the Minutes of the Meeting held on 25 March 2021 as well as those for 27 August 2021 and 24 September 2021 and to authorise the Chair to sign them.

Minutes:

The minutes of the previous meetings on 27 August 2020, 24 September 2020 and 25 March 2021 were approved a correct record.

 

Voting – Unanimous.

6.

Kingston Communities and Economic Recovery Task Force Update pdf icon PDF 123 KB

To update the committee of the progress of of the Economic Recovery and Community Task Forces and agree the Covid 19 Employment & Skills Response Plan as part of an update on the work.

Additional documents:

Decision:

RESOLVED that the Committee:

 

1.    Endorse the Covid 19 Skills & Employment Response Plan set out in Annex 1 to the agenda report.

2.    Note the progress and partnership activity of the two Kingston Recovery Tasks Forces (Community and Economic).

Minutes:

The report sought to update the Committee on the progress of the Economic Recovery and Community Task forces and sought approval for the Covid-19 Employment & Skills Response Plan. The Plan presented a set of strategic actions for Kingston Council and its partners to address the sharp rise in unemployment in the borough arising from the ongoing COVID-19 pandemic. 

 

The Committee noted that the past year had seen unemployment almost triple in the Kingston area. For every one job made available three people had applied. It was also expected another 3,800 people would lose their jobs when the furlough system eventually came to an end. The Economic Recovery Taskforce had paid out over £49m in Covid support grants to nearly 9,000 businesses in Kingston and the roll out of Workmatch and the national Kickstart programmes (working with Kingston University and the Chamber of Commerce) had enhanced skills and employment prospects for many Kingston residents. This work resulted in over 400 jobs being set up, with 10 at Kingston Council and 16 at Achieving for Children. The Communities Recovery Taskforce had also helped many people access a range of opportunities within the borough working alongside several voluntary organisations.

 

RESOLVED that:

 

1.    The Covid 19 Skills & Employment Response Plan set out in Annex 1 to the agenda report be endorsed.

2.    The progress and partnership activity of the two Kingston Recovery Tasks Forces (Community and Economic) be noted. 

 

Voting: Unanimous

 

Recorded Vote
TitleTypeRecorded Vote textResult
Kingston Communities and Economic Recovery Taskforce Update - Appendix A Motion Carried
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  • 7.

    Heritage Led Regeneration in Kingston Town Centre pdf icon PDF 88 KB

    To provide an update following the R&R Committee report on the 26th November 2020 on the emerging Heritage Led Regeneration of Kingston Town Centre. The report seeks to set out the strategic case for development of key Council owned sites including the existing Kingfisher Leisure Centre site and Guildhall Complex, Market House, Ashdown Road Car Park plus provide the commercial and master planning benefits of a continued comprehensive approach

    Additional documents:

    Decision:

    RESOLVED that the Committee:

     

    1.    Delegate authority to the Executive Director of Corporate and Communities, in consultation with the Leader and Portfolio Holder for Finance and Commissioning, to approve any procurement strategies, in particular the replacement Kingfisher Leisure Centre, valued above £5m required to deliver the ambitions set out in this report on the recommendation of the Commissioning Governance Board.

    2.    Approval be given to progress the design and planning stages of the Guildhall Campus and continue to work with our commercial agent to proceed with the potential of a boutique hotel use for the Guildhall subject to further due diligence and a full report on delivery options in September 2021

    3.    A capital budget of £1.2m be set to undertake works to the Market House in Kingston market square

    4.    Delegate authority to the Assistant Director of Property, Development and Investment to proceed with negotiations on the Ashdown Road Car Park disposal with terms agreed, in line with S123 best value consideration, in consultation with the S151 Officer, Portfolio Holder for Finance and Portfolio Holder for Assets.

    Minutes:

    The Committee considered a report that set out the strategic case for development of key Council owned sites including the existing Kingfisher Leisure Centre site and Guildhall Complex, Market House, Ashdown Road Car Park. These developments were based on a heritage led approach to developing Kingston Town Centre assets within a post COVID-19 context. Members noted the varying financial implications of each project, most notably the initial request for £40m investment in the Kingfisher Leisure Centre which needed to be cost neutral for the Council. 

     

    In response to questions, it was stated that the Market House property would be used for civic functions with public access for charity events and commercial operations. Members also noted the strategies underway to ensure adequate car parking and facilities in Kingston for its residents and visitors. A future workplace strategy was also in development which was based on a large survey conducted on all Council staff. The survey had found that a large majority did not wish to return to a 5 day a week commute and it was reiterated that the Guildhall complex cost £4m a year to run which could be spent on other Council facilities/services. 

     

    Members noted concerns expressed at the financial risk arising from the scale of the project as a whole, the extent of delegation of decision making to Officers and the lack of detail contained within the proposals. 

     

    The Committee acknowledged the extent of the financial undertaking but was, however, of the view that the ambition of the project was an appropriate response to the challenging economic circumstances facing the Council, and Kingston town centre. Elements of the programme would require large capital investment sums whilst others would deliver capital receipts and revenue income streams. All capital expenditure would be self financing either through the capital receipts or the use of the revenue income for prudential borrowing. Funding opportunities included revenue streams associated with the leisure facilities, capital receipts from the Guildhall estate, Cattle Market and Ashdown Road car park sales, revenue savings from reduced facility management costs, grant funding from Government agencies, CIL or S106 contributions and, potentially, income from the delivery of a hotel on the Guildhall site. 

     

    It was emphasised that the project was at an early stage of development and more details would be presented to Committee in September and at every key step thereafter. This would deliver transparency and ensure decisions were taken at Member level whenever it was appropriate to do so. This included the final decision on the disposal of the Ashdown Road car park which would come forward to Committee in due course.

     

    RESOLVED that:

     

    1.   Authority be delegated to the Executive Director of Corporate and Communities, in consultation with the Leader and Portfolio Holder for Finance and Commissioning, to approve any procurement strategies, in particular the replacement Kingfisher Leisure Centre, valued above £5m required to deliver the ambitions set out in this report on the recommendation of the Commissioning Governance Board.

    2.    Approval be given to progress the  ...  view the full minutes text for item 7.

    Recorded Vote
    TitleTypeRecorded Vote textResult
    Heritage Led Regenertion in Kingston Town Centre Motion Carried
  • View Recorded Vote for this item
  • 8.

    Hampden Road - Delivery of New Homes in Partnership pdf icon PDF 75 KB

     

    This report contains confidential and commercially sensitive information in both the report and its annexes which should not be published. This report follows the approval of the Finance and Partnerships Committee of 13 February 2020 which approved the outline case, and consent to progress to final heads of terms with L&G for consideration by the relevant Committee. The proposal is for an income strip opportunity on the development of 79 homes through a new wholly owned subsidiary. The development will be funded by Legal and General (L&G).

    Additional documents:

    Decision:

    RESOLVED that the Committee:

     

    1.    Approves the final Business Case (Exempt Annex 1 to the agenda report) and authority be delegated to the Executive Director of Place, in consultation with the Portfolio Holder for Finance and Portfolio Holder for Housing & Public Health agree the heads of terms (see background papers) as proposed or as may be amended, subject to further technical and legal due diligence.

    2.    Delegate authority to the Executive Director of Place, in consultation with the Portfolio Holder for Finance and Portfolio Holder for Housing & Public Health, to approve the entry into all necessary agreements and documents to give effect to the arrangements set out in this report and the heads of terms (Exempt Annex 2 to the agenda report), or heads of terms as amended, including issuing a Voluntary Transparency Notice and Contract Award Notice.

    Minutes:

    The Committee was presented with a report that sought approval for the development of 79 homes funded by Legal and General (L&G) and developed by Reef Group. The Council was given the option to lease 16 affordable units to the HRA as affordable homes, or an external provider. The remaining 63 homes were to be let on assured short hold leases directly by the Council subsidiary at values up to market level for an investment return. It was anticipated the development should create a net receipt to RBK of £17m, after following the deduction of operational costs which was expected to create a surplus cash position of £32.4m. If approved by Council in April 2021, the expectation was that the development would be handed over by May 2023.

     

    In response to queries over the reasoning for the chosen financial terms of the investment, it was emphasised that a significant amount of due diligence and stress testing had been undertaken to assess the ability for the Council to pay back the incurred debts from the development. The overall conclusion of the preparatory work was that the investment would be particularly sound and relatively lower risk. 

     

    RESOLVED that:

     

    1.    The final Business Case (Exempt Annex 1 to the agenda report) be approved and authority be delegated to the Executive Director of Place, in consultation with the Portfolio Holder for Finance and Portfolio Holder for Housing & Public Health to agree the heads of terms (see background papers) as proposed or as may be amended, subject to further technical and legal due diligence. 

    2.    Authority be delegated to the Executive Director of Place, in consultation with the Portfolio Holder for Finance and Portfolio Holder for Housing & Public Health, to approve the entry into all necessary agreements and documents to give effect to the arrangements set out in this report and the heads of terms (Exempt Annex 2 to the agenda report), or heads of terms as amended, including issuing a Voluntary Transparency Notice and Contract Award Notice.

     

    Voting – 

    For: Councillors Beynon, Cobbett, Dunstone, Kerr, Ryder-Mills, Davey, Kirsch, Sweeney, and White (9)

    Against: 0 (Zero)

    Abstain: 0 (Zero)

    Absent: Councillors Davis and Bass (2)

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    Delivery of New Homes in Partnership Motion Carried
  • View Recorded Vote for this item
  • 9.

    Transformation of Amy Woodgate House pdf icon PDF 93 KB

    The purpose of this report to the Response & Recovery Committee is to set out the Council’s approach to the transformation of Amy Woodgate Residential Care Home and Day Centre (to follow in second dispatch)

    Additional documents:

    Decision:

    RESOLVED that the Committee:

     

    1.    Delegate authority to the Assistant Director of Property, Development and Investment to progress with the instruction of a commercial advisor and marketing of the Amy Woodgate Residential Care Home and Day Centre as set out in Exempt Annex 1 to the agenda report;

    2.    Delegate authority to the Assistant Director of Property, Development and Investment to negotiate the commercial terms as set out in Exempt Annex 2 to the agenda report ensuring that best value is achieved and, subject to the approvals set out in recommendation 3 below, to enter any necessary contracts;

    3.    The requirement for the relevant Committee to approve the operational transformation plan for Amy Woodgate Residential Care Home and Day Centre at its meeting on a date TBC during summer 2021 be noted;

    4.    Subject to the approvals set out in recommendation 3 above and, subject to the outcome of the marketing and financial and legal due diligence as set out in the report, authority be delegated to the Executive Director of Place to enter into a lease and/or freehold disposal of the Amy Woodgate Residential Care Home and Day Centre under S123 best consideration in consultation with the S151 Officer, Portfolio Holder for Adult Social Care and Portfolio Holder for Finance & Commissioning.

    Minutes:

    The Committee considered a report which set out the Council’s approach to the transformation of Amy Woodgate Residential Care Home and Day Centre. The Centre had been operationally managed and run by the Council's own social care team since 2019 and approval was sought to find providers who could deliver a high quality of care and investment in the home. By proceeding with the proposed transfer of operation of the day care centre to a new provider, the total estimated budget saving was estimated at £936,000. 

     

    Members noted, in particular, that the transfer was dependent on all existing residents who use the facility being able to continue to remain and be cared for within the registration status of the home. 

     

    RESOLVED that:

     

    1.    Authority be delegated to the Assistant Director of Property, Development and Investment to progress with the instruction of a commercial advisor and marketing of the Amy Woodgate Residential Care Home and Day Centre as set out in Exempt Annex 1 to the agenda report; 

    2.    Authority be delegated to the Assistant Director of Property, Development and Investment to negotiate the commercial terms as set out in Exempt Annex 2 to the agenda report ensuring that best value is achieved and, subject to the approvals set out in recommendation 3 below, to enter any necessary contracts;

    3.   The requirement for the relevant Committee to approve the operational transformation plan for Amy Woodgate Residential Care Home and Day Centre at its meeting on a date TBC during summer 2021 be noted; 

    4.    Subject to the approvals set out in recommendation 3 above and, subject to the outcome of the marketing and financial and legal due diligence as set out in the report, authority be delegated to the Executive Director of Place to enter into a lease and/or freehold disposal of the Amy Woodgate Residential Care Home and Day Centre under S123 best consideration in consultation with the S151 Officer, Portfolio Holder for Adult Social Care and Portfolio Holder for Finance & Commissioning.

     

    Voting – 

    For: Councillors Beynon, Cobbett, Dunstone, Kerr, Ryder-Mills, Davey, Kirsch, Sweeney, and White (9)

    Against: 0 (Zero)

    Abstain: 0 (Zero)

    Absent: Councillors Davis and Bass (2)

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    Transformation of Amy Woodgate Residential Care Home and Day Centre Motion Carried
  • View Recorded Vote for this item
  • 10.

    Urgent Items Authorised by the Chair

    Minutes:

    There were no urgent items authorised by the Chair.

    11.

    Exclusion of the Press and Public

    The following resolution is included as a standard item which will only be relevant if any exempt matter is to be considered at the meeting for which the Committee wish to resolve to exclude the press and public:

     

    To exclude the public from the meeting under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph x of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

     

    In the event of exclusion being agreed, the live stream of the meeting on you tube will be suspended for part or all of the remainder of the meeting.

     

    Minutes:

    This item was not required.