Agenda, decisions and minutes

Online, Culture, Housing, Environment and Planning Committee (CHEP)
Thursday 11 February 2021 7:30 pm

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: https://www.youtube.com/c/kingstoncouncil/videos?view=2&live_view=502

Contact: Henry Yellop, Email:  henry.yellop@kingston.gov.uk  Tel: 0208 547 5846

Items
No. Item

13.

Apologies for absence

Minutes:

There were no apologies for absence.

14.

Declarations of interest

Members of the Committee are invited to declare any pecuniary interests and any non-pecuniary (personal interests) relevant to items on the agenda.

Minutes:

There were no declarations of interest.

15.

Petitions

To receive petitions submitted by Councillors or members of the public who live, work or study in the Borough. The petition must contain at least 20 signatures and notice of the intention to submit the petition must be given in writing to democratic.services@kingston.gov.uk by 10am the day before the meeting

Minutes:

Petitions were submitted from Daria Gromyko and Helen Hinton. They both concerned agenda item no. 9, the review of existing HRRC policies.

16.

Public Questions

A period of up to 30 minutes during which any resident of the Borough or representative of organisations operating within the Borough (other than members of the Council) may ask questions on matters relevant to the Committee. (Please see Welcome Information sheet overleaf.)

Questions must be submitted in writing to democraticservices@kingston.gov.uk by 10am on the working day prior to the meeting (Wednesday 10 February 2021)

Minutes:

Public questions were received from members of the public and they are attached along with the responses provided on the night at annex 1.

17.

Minutes

To confirm as a correct record the Minutes of the meeting held on 18 November 2020.

Minutes:

The minutes of the previous meeting held on 18 November 2020 were approved as a true and correct record.

 

Voting: Unanimous.

18.

Medium Term Financial Strategy 2021/22 to 2024/25 pdf icon PDF 69 KB

To set out the proposed budget for 2021/22 to 2024/25 and the detailed information required to enable this Committee to make recommendations to inform the Response and Recovery Committee’s recommendations to Council on 25 February 2021. To approve the proposed Housing Revenue Account (HRA) Budget for 2021-22 and set the rent and service charge levels for 2021-22.

Additional documents:

Decision:

 

RESOLVED that the general fund proposals in the budget report regarding the 2021/22 budget for Housing and Estate Regeneration (including Cambridge Road Estate Regeneration), Community Housing, Council led housing delivery, Private Leasing, HMO Licensing, Planning Policy, Building Control, Heritage, Culture, Libraries, Public Health, Cycling, Walking and Healthy Streets, Environment, Air Quality, Waste and Recycling, Parks and Open Spaces, Street Scene, Transport and Public Transport, Highways, Parking and Biodiversity be RECOMMENDED to the Response and Recovery Committee.

 

RESOLVED that:

a. the HRA 2021-22 base budget and proposal for growth and savings as set out in this report be RECOMMENDED to the Response and Recovery Committee;

b. the 2021-22 rent policy be agreed, subject to the constraints identified in

paragraphs 12, 13 and 14 of Annex 10 to the report;

c. the 2021-22 average rent increase of 1.2% as directed by Government and

detailed in paragraph 15 of Annex 10 to the report be agreed;

d. the tenant service charges are increased by inflation (September 2020 CPI) of 1.5% as detailed in paragraph 21 of Annex 10 to the report;

e. that the 2021-22 rents for HRA hostels, non-dwellings and other non-Housing dwellings owned by the Council increase in line with inflation (September 2020 RPI) of 1.1% as detailed in paragraph 21 of Annex 10 to the report;

f. the indicative HRA revenue budgets for 2021-22 to 2024-25 set out in Enclosure 3 be noted;

g. the additions and full HRA Capital Programme as described in paragraphs 27 to 32 of Annex 10 to the budget report pack with detail in Enclosure 5 be noted

Minutes:

This Committee considered the budget proposals relating to services within its remit. The outcome of the discussions would inform a recommendation to the Response and Recovery Committee who will cover the overall draft budget and make recommendations to Council, where the formal decisions on the budget and Council Tax level for 2021/22 will be taken. The Committee was also asked to specifically consider the HRA Budget in Annex 10 of the budget report pack and agree specific recommendations in relation to this.

 

The provision of continued access to public toilets for residents as lockdown measures are eased was confirmed. The Committee queried how residents struggling with their rent would communicate with the Council the need for financial assistance if necessary. Residents should contact their Housing Officer (often referred to as Resident Support Officer) as their first point of contact to receive advice as to how to proceed with their issue. The Committee did state the need for residents to be made better aware of their designated Housing Officer would be.

 

RESOLVED that the general fund proposals in the budget report regarding the 2021/22 budget for Housing and Estate Regeneration (including Cambridge Road Estate Regeneration), Community Housing, Council led housing delivery, Private Leasing, HMO Licensing, Planning Policy, Building Control, Heritage, Culture, Libraries, Public Health, Cycling, Walking and Healthy Streets, Environment, Air Quality, Waste and Recycling, Parks and Open Spaces, Street Scene, Transport and Public Transport, Highways, Parking and Biodiversity be RECOMMENDED to the Response and Recovery Committee.

 

RESOLVED that:

a. the HRA 2021-22 base budget and proposal for growth and savings as set out in this report be RECOMMENDED to the Response and Recovery Committee;

b. the 2021-22 rent policy be agreed, subject to the constraints identified in paragraphs 12, 13 and 14 of Annex 10 to the report;

c. the 2021-22 average rent increase of 1.2% as directed by Government and detailed in paragraph 15 of Annex 10 to the report be agreed;

d. the tenant service charges are increased by inflation (September 2020 CPI) of 1.5% as detailed in paragraph 21 of Annex 10 to the report;

e. that the 2021-22 rents for HRA hostels, non-dwellings and other non-Housing dwellings owned by the Council increase in line with inflation (September 2020 RPI) of 1.1% as detailed in paragraph 21 of Annex 10 to the report;

f. the indicative HRA revenue budgets for 2021-22 to 2024-25 set out in Enclosure 3 be noted;

g. the additions and full HRA Capital Programme as described in paragraphs 27 to 32 of Annex 10 to the budget report pack with detail in Enclosure 5 be noted

 

Voting:

 

For: Councillors Davey, Gander, Green, Heap, Moll, Thayalan, Wehring, Yoganathan and Young. (9)

Against: Councillors George and Hughes (2)

Abstain: (0)

19.

CRE Meanwhile Office Accommodation pdf icon PDF 68 KB

To approve the proposal to provide interim office accommodation at 6 Caldecote, Cambridge Road Estate, KT1 3EH subject to RBK granting planning permission for CRE regeneration scheme, and planning approval is granted for change of use for this property.

Additional documents:

Decision:

RESOLVED that:

 

1. Approval is given to repurpose 6 Caldecote, Cambridge Road Estate, KT1 3EH as temporary office accommodation, subject to RB Kingston granting planning permission for the Cambridge Road Estate regeneration scheme, and granting approval for change of use for this property.

 

2. Approval is given to submit a planning application to RB Kingston for change of use of 6 Caldecote, Cambridge Road Estate, KT1 3EH from residential use to temporary office accommodation.

Minutes:

The Committee considered a report that recommended providing temporary offices as the existing Housing Landlord Services (HLS) and CRE Regeneration Team offices (Tadlow 1-3 and 5-8) will cease to be available when vacant possession of Tadlow House (Phase 1) is transferred to the LLP. The small temporary ‘touchdown’ office will be provided on the Cambridge Road Estate and will be for the CRE Regeneration team, housing landlord services, and financial inclusion and welfare reform teams. This will enable support and other services to be delivered to the residents at Cambridge Road Estate whilst the new office strategy is developed as part of Phase 1 of the regeneration. The proposal was to repurpose the vacant ground floor 1 bedroom flat at 6 Caldecote, Cambridge Road Estate as the temporary office facility with planning permission sought for a change of use from a residential dwelling to a temporary office.

 

Queries were raised by the Committee on the functionality of the temporary office due to the limited space it would occupy. It was stated that the space would only be used as a local office base to help provide residents a better service and enable teams to operate collaboratively. This would be done in advance of the new community centre being delivered as part of phase 1 of the regeneration.

 

RESOLVED that:

 

1. Approval is given to repurpose 6 Caldecote, Cambridge Road Estate, KT1 3EH as temporary office accommodation, subject to RB Kingston granting planning permission for the Cambridge Road Estate regeneration scheme, and granting approval for change of use for this property.

 

2. Approval is given to submit a planning application to RB Kingston for change of use of 6 Caldecote, Cambridge Road Estate, KT1 3EH from residential use to temporary office accommodation.

 

Voting: Unanimous

20.

Library Review Engagement pdf icon PDF 92 KB

To agree the proposed purpose, outline and approach to the second phase of the Library Review.

Additional documents:

Decision:

RESOLVED that:

 

1. the proposed purpose, outline and approach to undertake the second phase of the Library Review be approved;

 

2. the testing of the library service design, aligned to the wider ambition to develop community hubs as per the Sustainable Communities transformation programme be approved. The core principles established in phase one of the library review will be tested between February and August 2021, focusing on the digital and ‘at home’ offers. Pending Covid-19 restrictions, three libraries will also be used for testing - Kingston; New Malden; and Hook & Chessington. Feedback will be captured and evaluated against the principles and the draft community hub outcomes

Minutes:

The Committee considered a report on the outcome of phase one of the Library Review and were recommended to agree the proposed purpose, outline and approach of phase two.

 

For phase one of the Review, a variety of groups were contacted through a range of channels to develop a library service that meets the needs of communities. The data from the various responses was analysed and key principles were formed to influence the approach of phase two. It was proposed that the second phase of the Library Review would test and evaluate the core principles established in phase one which aligns with the Sustainable Communities transformation programme, creating pilot community hubs through a i)physical offer, ii)digital offer and iii)‘at home’ offer. There is also strategic alignment to the Communities Task Force and the Economic Recovery Task Force in relation to libraries as spaces for communities to reconnect and access to digital skills.

 

The Committee did seek reassurances that there would still be libraries in the future and that they could still provide vital community services. It was stated that the review had been particularly beneficial in analysing the feedback from residents with regard to their future ideas of what services that libraries could offer their respective communities. Many residents were noted to have called for libraries to be better used as community facilities. It was noted that the report does state in paragraph 24 that current library buildings and service provisions would be maintained.

 

RESOLVED that:

 

1. the proposed purpose, outline and approach to undertake the second phase of the Library Review be approved;

 

2. the testing of the library service design, aligned to the wider ambition to develop community hubs as per the Sustainable Communities transformation programme be approved. The core principles established in phase one of the library review will be tested between February and August 2021, focusing on the digital and ‘at home’ offers. Pending Covid-19 restrictions, three libraries will also be used for testing - Kingston; New Malden; and Hook & Chessington. Feedback will be captured and evaluated against the principles and the draft community hub outcomes

 

Voting: Unanimous

21.

Review of existing Villiers HRRC Policies pdf icon PDF 87 KB

To seek approval for the proposed new Fair Use Policy and reviewed existing policies at the Villiers Road Household Reuse and Recycling Centre (HRRC)

Additional documents:

Decision:

RESOLVED that:

 

The new Fair Use Policy, with the exception of the proposals in relation to the charging for non-household waste, is approved and adopted alongside the existing, reviewed policies.

Minutes:

The Committee considered a report which contained a proposal for a new Fair Use Policy and reviewed existing policies at the Villiers Road Household Reuse and Recycling Centre (HRRC). Late material was published prior to the meeting and considered by members which amended the proposed policy so that the decision to charge for the disposal of DIY Waste was removed.

 

It was stated that there is a pressing need for the Borough to reduce the waste it generates due to the environmental and financial cost. The return of partial cycle and pedestrian access was welcomed by the Committee. But concerns were raised on the difficulty that some residents have had with the booking system as well as the policy potentially increasing the likelihood of fly tipping. The phone booking system is in place for residents who struggle with navigating online processes but there is a preference from the Council for residents to use the online system. Greater emphasis from the Committee was placed on encouraging greater responsibility for residents to increase the reuse and recycling of their ‘waste’ materials rather than disposing of them at the Villiers road HRRC.

 

RESOLVED that:

 

The new Fair Use Policy, with the exception of the proposals in relation to the charging for non-household waste, is approved and adopted alongside the existing, reviewed policies.

 

For: Councillors Davey, Gander, Green, Heap, Moll, Thayalan, Wehring, Yoganathan and Young. (9)

Against: Councillors George and Hughes (2)

Abstain: (0)

 

 

22.

Review of existing Waste and Recycling Policies pdf icon PDF 84 KB

To seek approval for the Council’s updated waste and recycling service charter and policies.

Additional documents:

Decision:

RESOLVED that:

 

The Committee approves the updated waste and recycling service charter and the proposed charging policy for household containers as set out in Annex 1 to the report

Minutes:

The Committee considered a report which sought approval for the Council’s updated waste and recycling service charter. Policies within the charter were last reviewed and updated in 2015, although changes have been made since then including a new service provider since April 2019. Included in the proposals is the introduction of administrative charges for new and replacement household containers in order to provide savings to the Council’s budget. These charges would be introduced to residents from April 2021.

 

RESOLVED that:

 

The Committee approves the updated waste and recycling service charter and the proposed charging policy for household containers as set out in Annex 1 to the report.

 

For: Councillors Davey, Gander, Green, Heap, Moll, Thayalan, Wehring, Yoganathan and Young. (9)

Against: Councillors George and Hughes (2)

Abstain: (0)

 

23.

Procedure Rule 30 - Urgent Decisions pdf icon PDF 60 KB

To report for information on matters of urgency dealt with in accordance with Procedure Rule 30.

Decision:

RESOLVED that:

 

The information item was noted by the Committee.

Minutes:

RESOLVED that:

 

The information item was noted by the Committee.

 

Voting: Unanimous.

24.

Urgent Items Authorised by the Chair

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances in accordance with S100B(4) of the Local Government Act 1972.

Minutes:

There were no urgent items.

25.

Exclusion of the Press and Public

The following resolution is included as a standard item which will only be relevant if any exempt matter is to be considered at the meeting for which the Committee wish to resolve to exclude the press and public:

 

To exclude the public from the meeting under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph *….of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

(*relevant regulatory paragraph to be indicated)

Minutes:

This item was not required.