Agenda and decisions

Corporate and Resources Committee
Tuesday 13 July 2021 7:30 pm

You can view the individual reports for this meeting by selecting the headings from the numbered list of items at the bottom of this page. Alternatively you can view the entire agenda by selecting 'Agenda Reports Pack' below.

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Venue: Guildhall, Kingston upon Thames. View directions

Contact: Fiona Cotter, Email: Fiona.cotter@kingston.gov.uk  Tel: 020 8547 4607

Items
No. Item

1.

Public Question Time

A period of up to 30 minutes during which any resident of the Borough or representative of organisations within the Borough (other than members of the Council) may ask a question on matters relevant to the Committee.

 

Questions must be submitted in writing to democratic.services@kingston.gov.uk by 10am on the day prior to the meeting (12 July 2021)

 

2.

Petitions

To receive completed petitions which have not already been submitted electronically or in hard copy by councillors or members of the public who live, work or study in the Borough.

 

The petition must contain at least 20 signatures & notice of intention to submit the petition must be given in writing to democratic.services@kingston.gov.uk by no later than the last working day prior to the meeting (12 July 2021).

3.

Apologies for Absence and Attendance of Substitute Members

4.

Declarations of Interest

Members of the Committee are invited to declare any disclosable pecuniary interests and/or any personal interests relevant to items on the Agenda.

5.

Year End Corporate Plan and Key Performance Indicators pdf icon PDF 87 KB

To update Members on progress on delivering the Corporate Plan, report on the Corporate Plan Key Performance Indicators and to update members on changes to corporate plan priorities and corporate Key Performance Indicators.

Additional documents:

Decision:

RESOLVED that:

 

1)    the revised Corporate Plan deliverables and Key Performance Indicators set out in paragraphs 5 to 8 of the report be endorsed;

 

2)    the progress made against delivering the Corporate Plan actions summarised in paragraph 9 of the report be noted;

 

3)    the progress report arising from the LGA Peer Challenge follow-up visit in May 2021 be noted.

6.

Equalities and Diversity Inclusion Strategy pdf icon PDF 62 KB

To recommend to the Council the adoption of the new Equalities and Diversity Strategy, “Inclusive Kingston” and, subject to its adoption, agree the next steps in delivering the Strategy.

Additional documents:

Decision:

RESOLVED that:

 

1)    The Equality, Diversity and Inclusion Strategy at Annex 1 be approved;

 

2)    The four objectives within this strategy, as set out in Key Points C, be approved;

 

3)    The proposal to establish a leadership group to deliver on this strategy be approved;

 

4)    The plan to engage with community groups to develop the Operational Delivery Plan be agreed, with authority delegated to the Executive Director of Corporate and Communities to approve the Operational Delivery Plan, which will be kept under annual review.

7.

Revenue and Capital Budget Monitoring 2020/21 - Year End Outturn pdf icon PDF 177 KB

To report the revenue and capital outturn positions for 2020/21 including the position on the School’s budget and earmarked reserves.

Additional documents:

Decision:

RESOLVED that:

 

1)    the general fund balanced outturn position for 2020/21 to be noted;

 

2)    the transfer of £4.7m into a Collection Fund Risk Reserve to help mitigate the future economic impact of the pandemic on the Council’s income from Council Tax and business rates to be noted;

 

3)    the general fund (GF) balance at 31 March 2021 of £19.633 million and the position on earmarked reserves of £65.044 million as at 31 March 2021 be noted;

 

4)    the deficit of £67.232 million on the collection fund, of which £21.466 million is the Council’s share, be noted;

 

5)    the 2020/21 outturn position of an overspend of £1.085 million on the Housing Revenue Account (HRA) be noted;

 

6)    the outturn position in respect of the 2020/21 Schools Budget overspend of £5.150 million be noted;

 

7)    The cumulative deficit on the unallocated Dedicated School Grant (DSG) of £12.401m, which is included as part of the Council’s Reserves be noted

 

8)     the capital outturn position for 2020/21 of an underspend of £96.045 million be noted;

 

9)    the capital slippage requests as set out in Annex 1 to the report be approved.

8.

Emergency Decision Making Arrangements pdf icon PDF 61 KB

To review the arrangements for the operation of the Council’s committees and decision-making process in the light of the evolving public health situation.

Additional documents:

Decision:

RECOMMENDATION TO COUNCIL that:

 

The provisions set out below be incorporated in the Council's Procedure Rules for a time limited period expiring at the end of the 2021/22 Municipal Year:

 

i)             the Chief Executive Officer, in consultation with the Monitoring Officer, the Director of Public Health, the Leader of the Council and the Leader of the Opposition, be authorised to make any temporary adjustments to the arrangements for meetings of Council and its Committees as may be required in the interests of public safety where the urgent need arises between meetings of Council; and

 

ii)            Any such adjustments approved under the above delegation which have the effect of temporarily modifying aspects of the Constitution be subject to subsequent review at the next meeting of Council.

 

9.

Scheme of Members Allowances pdf icon PDF 71 KB

To propose a minor adjustment to the provisions within the scheme of Members’ Allowances in respect of care for dependents.

Additional documents:

Decision:

RECOMMENDATION TO COUNCIL that:

 

Paragraph 8 of the Scheme of Members Allowances be amended to permit the payment of Dependants Allowance for travel time of up to 60 minutes in when attending meetings or activities within the Borough.

10.

Cambridge Road Estate - Appropriation pdf icon PDF 116 KB

To seek approval for the appropriation of Council owned land on the Cambridge Road Estate in order to enable the proposed regeneration of the estate to proceed.

Additional documents:

Decision:

RESOLVED that:

 

1)    The areas of land within the Cambridge Road Estate (shown edged red on the plan at Exempt Annex 1) which are owned by the Council are no longer required for the purpose for which they are held (housing purposes), for the reasons provided in paragraphs 38 - 41.

 

2)    the appropriation of this land to planning purposes be approved to facilitate the redevelopment of the Cambridge Road Estate as set out in this paper, pursuant to s122 of the Local Government Act 1972.

 

3)    It authorises the Assistant Director - Property, Development & Investment to appropriate in phases across the estate, including (a) to advertise the proposed appropriation in relation to any areas that comprise open space within the land to be appropriated, (b) to consider any representations made in response, and (c) to decide whether to continue with the appropriation in light of those representations.

 

4)    It authorises the Assistant Director - Property, Development & Investment, for each phase, to apply to the Secretary of State for consent to the appropriation pursuant to s19(2) Housing Act 1985

 

5)    In the event that the Secretary of State’s consent is given, and subject to the completed rehousing of all social tenants on that land, to delegate to the Assistant Director - Property, Development & Investment, in consultation with the S151 Officer, the authority to appropriate the land phase by phase to planning purposes and to settle claims made as a result of engagement with beneficiaries of third party rights

11.

Kingston Riverside Workspace pdf icon PDF 100 KB

To set out the commissioning intentions for the maim contract and seek approval for the project grant allocation to be added to the Council’s Capital Programme 2022-24. The report also seeks approval to enter into a 10 year (3 year break) lease with the John Lewis Partnership to enable occupation of affordable workspace enterprise space at ground floor level and the provision of creative and cultural performance arts activity space in the basement undercroft spaces.

Additional documents:

Decision:

RESOLVED that:

 

1)    The proposed procurement strategy as set out in paragraphs 8-13 of this report be noted and that, subject to the successful outcome of the procurement of the main contractor for the Kingston Riverside refurbishment works, a further report will be brought back to Committee in due course to award the contract.

 

2)    The combined external public grant allocation of £2.2M be approved, to be added to the Council’s Capital Programme 2022-24 under the Kingston Riverside Workspace project.

 

3)    Approval be given to enter into Head Leases with John Lewis Partnership across the three areas; the workspace use (in two parts) and the creative performance space (Undercroft) under the terms set out in paragraph 7 of the report.

 

4)    Approval be given to permit the grant of a sub-lease of the Workspace areas based on criteria set out in paragraph 8 of the report and to delegate authority to the Assistant Director for Property, Development and Investment to negotiate and conclude the detailed terms of the Lease.

 

5)    Approval be given to permit the grant of a sub-lease of the Undercroft area to Creative Youth on terms set out in paragraph 9 of the report and to delegate authority to the Assistant Director for Property, Development and Investment to negotiate and conclude the detailed terms of the Lease.

12.

Leisure Services Contract - Update pdf icon PDF 116 KB

To update the Committee on the COVID recovery plan for the leisure services provision delivered by the Council’s contractor, Places Leisure, to seek agreement to a package of support for 2021/22 and to agree the commercial settlement that has been reached between the parties in respect of the Kingfisher facility.

Additional documents:

Decision:

RESOLVED that:

 

1)    the final outturn position in respect of the package of financial support and contractual relief to the Council’s Leisure Services Operator for 2020/21, the details of which are set out in the Exempt Annex, be noted;

 

2)    provision of a package of financial support and contractual relief to the Council’s Leisure Services Operator for 2021/22, the details of which are set out in the Exempt Annex, be approved;

 

3)    the commercial settlement agreed between the parties in respect of the removal of the Kingfisher Leisure Centre from the contract, the details of which are set out in the Exempt Annex, be approved;

 

4)    authority to finalise the detail and contractual mechanism in respect of the above matters is delegated to the Executive Director of Corporate and Communities, in consultation with the Portfolio Holder for Business and Leisure and the Portfolio Holder for Finance and Commissioning, subject to the final position remaining within the financial envelope and risk profile set out in the Exempt Annex.

13.

Voluntary and Community Sector Contracts Extensions and Variations pdf icon PDF 80 KB

To seek approval to extend and vary the existing arrangements and contracts with the voluntary and community sector (VCS) organisations for a further period to enable co-production of a new VCS commissioning model.

Additional documents:

Decision:

RESOLVED that:

 

The extensions to arrangements with the voluntary and community sector to March 2023, as detailed in the Exempt Annex, be approved.

14.

Urgent Items authorised by the Chair pdf icon PDF 87 KB

Decision:

RESOLVED that:

 

1)    the procurement strategy identified within the report to source a contractor to deliver the Burlington School Expansion Programme be approved, which will result in the award of contracts for the Pre-Construction Services Agreement for a period from November 2021 to April 2022 and the Main Constructions Works at a total value of £13.16m for a period from April 2022 to September 2023 (plus 12 months latent defect period).

 

2)    it be noted that, in accordance with the Contract Regulations, the Executive Director of Corporate and Communities will approve the award of Pre-Construction Services Agreement (PCSA) including associated surveys for the school expansion project at an estimated contract sum of £600k.

 

3)    it be noted that, in accordance with the Council’s Contract and Financial Regulations further contract awards valued below £1m might be made relating to the following services, subject to receipt of satisfactory proposals in respect of Time, Cost and Quality: a) Associated Enabling Works Contract; b) Associated provision of Temporary facilities; c) Early orders which may be necessary to secure factory slots;

 

4)    it be noted that the main works contract will be valued in excess of £1m and will be recommended to Committee for approval in due course;

 

5)    it be noted that the totality of contract awards, including the main works contract, will be met from the capital budget allocation for the construction programme of £13.16m.

15.

Exclusion of Press and Public

The following resolution is included as a standard item which will only be relevant if any exempt matter is to be considered at the meeting for which the Committee wish to resolve to exclude the press and public:

 

“To exclude the public from the meeting under Section 100(A)(4) of the Local Government Act 1972 on the grounds that it is likely that exempt information, as defined in paragraph x of Part I of Schedule 12A to the Act, would be disclosed and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

In the event of exclusion being agreed, the live stream of the meeting will be suspended for part or all of the remainder of the meeting.