Councillors and committees

Agenda item

Community Grants Programme

Decision:

 

1.         the Neighbourhood Community Grants budget, as set out in Key Point B, is noted, the Committee will be asked to review applications and agree allocations for these grants throughout the year until the fund has been exhausted;

 

2.         the Borough-wide Community Grants budget as set out in Key Point C ; is noted

 

 

3.         the Neighbourhood’s entire Councillor Ward Funding budget is pooled so that it can be allocated to larger versions of the type of projects that are currently supported by Councillor Ward Funding., given the larger value these allocations will be subject to these projects being reported to the Committee for approval.;

 

4.         the opportunities available for further grant funding and Community Infrastructure Levy (CIL) receipts, as set out in paragraphs 10-21 of the report, are noted and tthe Committee will be asked to consider any future bids that are made for these funds; and

 

5.         no cap is applied to the amount of CIL funding that can be allocated to individual projects each year as set out in paragraph 14.

 

Minutes:

 

 

 

The sources of funding available in 2019/20 were detailed and the Committee was asked to agree its arrangements for the allocation of grants. Funding is available from:

 

·         Neighbourhood Community grants (maximum £3,000 per application) - £20,000 per Neighbourhood for projects/activities/services to benefit communities.  Guidance is set out at Annex 1.

·         Borough-wide Community Grants (maximum £3,000 per application) - £20,000 across the Borough – applications must be for activities available to people across the Borough.  Guidance is set out in Annex 1.

·         Councillor Ward Funding - £2,000 per Councillor – Guidance is set out in Annex 2.  The options proposed are

 

             i.       retaining the existing Councillor Ward Funding scheme.

            ii.       pooling the Neighbourhood’s entire Councillor Ward Funding budget so that it can be allocated as additional funding for Neighbourhood Community Grants.

           iii.       pooling the Neighbourhood’s Councillor Ward Funding budget so that it can be allocated to larger versions of the type of projects currently supported by Councillor Ward Funding

·         Community Infrastructure Levy (CIL) this is a charge on new development in the Borough, which must be spent on infrastructure needed to support development, such as, transport, social and green infrastructure. The amount available in each Neighbourhood is based on the amount of development in the Neighbourhood area. It is not available year on year. As at February 2019, Surbiton’s CIL is £75,901. Guidance is set out at Annex 3.

 

Discussion centred mainly on the options for pooling the Councillor Ward Funding budget.  There were differing views on options ii and iii.  It was felt that option iii could limit flexibility on awarding small amounts.   A separate vote was taken on this and on whether or not a cap should be applied to the amount of CIL funding groups can apply for per project each year due to the allocation being limited.

 

Resolved that 

 

1.         the Neighbourhood Community Grants budget, as set out in Key Point B, is noted, the Committee will be asked to review applications and agree allocations for these grants throughout the year until the fund has been exhausted;

 

2.         the Borough-wide Community Grants budget as set out in Key Point C ; is noted

 

 

3.         the Neighbourhood’s entire Councillor Ward Funding budget is pooled so that it can be allocated to larger versions of the type of projects that are currently supported by Councillor Ward Funding, given the larger value these allocations will be subject to these projects being reported to the Committee for approval.;

 

4.         the opportunities available for further grant funding and Community Infrastructure Levy (CIL) receipts, as set out in paragraphs 10-21 of the report, are noted and the Committee will be asked to consider any future bids that are made for these funds; and

 

5.         no cap is applied to the amount of CIL funding that can be allocated to individual projects each year as set out in paragraph 14.

 

Voting

Recommendations 1, 2 and 4 – Unanimous

Recommendation 3 – 10 in favour – Against Councillors Mark Beynon and Sharron Falchikov-Sumner

Recommendation 5 - 10 in favour

Against Councillor Sam Foulder-Hughes Abstained Councillor Hilary Gander

Supporting documents: