Agenda item

Review of Emergency Decision Making Arrangements

To propose the adoption of revised arrangements for the operation of meetings of the Council and its Committees during the remainder of the 2020/21 Municipal Year in light of the ongoing Covid-19 pandemic.

Minutes:

The Council considered a report which set out proposals on the adoption of revised arrangements for the operation of meetings of the Council and its Committees during the remainder of the 2020/21 Municipal Year in light of the ongoing Covid-19 pandemic.

 

It was explained that the current public health situation did not allow for a return to meetings in person at the Guildhall. The latest Government guidance on the safe use of Council buildings continued to recommend that where meetings can take place digitally, without the need for face-to-face contact, they should do so. It was in any event not feasible to operate anything other than the smallest of Committee meetings within the Council Chamber while observing social distancing guidelines.

 

It was proposed that meetings of the Council and its Committees continue to take place virtually for the remainder of the Municipal Year. The Response and Recovery Committee would continue to meet on a monthly basis with responsibility for matters relating to the Council’s Covid response and the functions of the Finance & Regeneration and Community Engagement Committees, both of which would remain in abeyance. The Childrens and Adults Care & Education Committee would be reinstated and a new temporary Culture, Housing, Environment and Planning Committee (CHEP) established to undertake the functions of the Environment & Sustainable Transport Committee and the Place & Culture Committee. All other Committees would resume a normal schedule of meetings where they have not already done so.

 

Councillor Falchikov-Sumner proposed an amendment to the recommendation and this was seconded by Councillor Kevin Davis to have a review mechanism of the decision making arrangements at every Full Council meeting. A vote was taken on the amendment and this motion fell.

 

Voting:

 

 

For:                 Councillors Arora, Bass, Bailey, Cunningham, Davis, Falchikov-Sumner, Fram, George, Hughes, Netley and Sheppard. (11).

 

Against:         Councillors Abbas, Abraham, Archer, Bailey, Bamford, Beynon, Fiona Boult, Olivia Boult, Cobbett, Davey, Dunstone, Durrant, Edwards, Foulder-Hughes, Gander, Goodship, Green, Ha, Heap, Holt, Kerr, Kirsch, Lidbetter, Moll, Ravalia, Ryder-Mills, Schaper, Self, Stuart, Sweeney, Thayalan, Thompson, Wehring, White, Wookey, Yoganathan and Young. (36)

 

Abstain:         None. (0)

 

 

 

 

 

 

 

Resolved that -

 

1.    all meetings of the Council, its Committees and Sub-Committees take place virtually for the remainder of the 2020/21 Municipal Year;

2.    the Culture, Housing, Environment and Planning Committee (CHEP) be established to discharge the functions of the Environment and Sustainable Transport and Place and Culture Committees for the remainder of the 2020/21 Municipal Year:

3.    the membership of the CHEP Committee and any other consequential changes in Committee membership shall be as set out in the late material;

4.    the Response and Recovery Committee shall continue to operate for the remainder of the 2020/21 Municipal Year in order to discharge the functions of the Finance and Regeneration and Community and Engagement Committees, to determine matters related to the Council’s Covid 19 response, and to determine any urgent matter which falls within the remit of another Strategic Committee if it cannot wait until the next meeting of the Committee in question;

5.    the Response and Recovery Committee and the CHEP Committee be classified as Strategic Committees and all relevant constitutional provisions, including call-in, applied thereto;

6.    the Childrens and Adults Care and Education Committee recommence its schedule of meetings;

7.    the calendar of meetings attached at Annex 1 be adopted for the remainder of the 2020/21 Municipal Year;

8.    Procedure Rules 17(B)(2) (public questions at meetings of Committees) and 17(C)(1&2) (Public speaking on agenda items at meetings of Committees) be modified as set out in paragraph 28 of the agenda report for the remainder of the 2020/21 Municipal Year; and

9.    the foregoing arrangements be subject to the provisions for review set out in paragraphs 31 and 32 of the agenda report.

 

Voting:

 

 

For:                 Councillors Abbas, Abraham, Archer, Arora, Bailey, Bamford, Bass, Beynon, Fiona Boult, Olivia Boult, Cobbett, Cunningham, Davey, Davis, Dunstone, Durrant, Edwards, Foulder-Hughes, Fram, Gander, George, Goodship, Green, Ha, Heap, Holt, Hughes, Kerr, Kirsch, Lidbetter, Moll, Netley, Ryder-Mills, Schaper, Self, Sheppard, Stuart, Sweeney, Thayalan, Thompson, Wehring, White, Wookey, Yoganathan and Young. (45)

 

Against:          None (0).

 

Abstain:         Councillors Falchikov-Sumner (1)

 

Councillor Munir Ravalia did not vote due to technical difficulties.

 

Supporting documents: