Decisions

This page lists all decisions taken by the Council including those delegated to officers and those reserved for a Committee.

See here an explanation of the latest emergency decision making arrangements.

Decisions published

22/07/2021 - Surbiton Neighbourhood Co-Chairs Annual Report 2020/21 ref: 4524    Recommendations Approved

Decision Maker: Surbiton Neighbourhood Committee

Made at meeting: 22/07/2021 - Surbiton Neighbourhood Committee

Decision published: 23/07/2021

Effective from: 22/07/2021

Decision:

Report for note.


22/07/2021 - King Charles Road Low Traffic Scheme - Experimental Traffic Management Order Review ref: 4520    Recommendations Approved

Decision Maker: Surbiton Neighbourhood Committee

Made at meeting: 22/07/2021 - Surbiton Neighbourhood Committee

Decision published: 23/07/2021

Effective from: 22/07/2021

Decision:

RESOLVED that:

 

1)    The King Charles Road closure to motor vehicles be made permanent and the necessary statutory process be undertaken to make the order permanent;

 

2)    The objections received as part of the statutory consultation be set aside;

 

3)    A traffic master plan for Berrylands (broadly the area within Ewell Road/A3 boundary and Berrylands Road) be brought back to the committee before June 2022;

 

4)    The scheme be monitored with additional traffic and air quality data being collected, and an update report be brought to the committee for information in 12 months.


22/07/2021 - Work Programme ref: 4525    Information Only

Decision Maker: Surbiton Neighbourhood Committee

Made at meeting: 22/07/2021 - Surbiton Neighbourhood Committee

Decision published: 23/07/2021

Effective from: 22/07/2021

Decision:

Report for note.


22/07/2021 - Neighbourhood Manager's Verbal Update Report ref: 4523    Recommendations Approved

Decision Maker: Surbiton Neighbourhood Committee

Made at meeting: 22/07/2021 - Surbiton Neighbourhood Committee

Decision published: 23/07/2021

Effective from: 22/07/2021

Decision:

Report for Note.


22/07/2021 - Community Grants ref: 4521    Recommendations Approved

Decision Maker: Surbiton Neighbourhood Committee

Made at meeting: 22/07/2021 - Surbiton Neighbourhood Committee

Decision published: 23/07/2021

Effective from: 22/07/2021

Decision:

RESOVLED that:

 

An application for a £1,250 Neighbourhood Community Grant from the Sunray and Egmont Residents Association as set out in paragraphs 6 – 11 of the report be approved.


22/07/2021 - Planning Consultation - 21/01313/OUT - Willow Grange Care Home, 1 - 3 Adelaide Road, Surbiton KT6 4TA ref: 4522    Recommendations Approved

Decision Maker: Surbiton Neighbourhood Committee

Made at meeting: 22/07/2021 - Surbiton Neighbourhood Committee

Decision published: 23/07/2021

Effective from: 22/07/2021

Decision:

This planning application had been brought to the Surbiton Neighbourhood Committee for comment. The application would be determined at the Planning Committee (if the Officer recommendation was for approval) in accordance with the Council’s Scheme of Delegation


13/07/2021 - Kingston Riverside Workspace ref: 4516    Recommendations Approved

Decision Maker: Corporate and Resources Committee

Made at meeting: 13/07/2021 - Corporate and Resources Committee

Decision published: 14/07/2021

Effective from: 13/07/2021

Decision:

RESOLVED that:

 

1)    The proposed procurement strategy as set out in paragraphs 8-13 of this report be noted and that, subject to the successful outcome of the procurement of the main contractor for the Kingston Riverside refurbishment works, a further report will be brought back to Committee in due course to award the contract.

 

2)    The combined external public grant allocation of £2.2M be approved, to be added to the Council’s Capital Programme 2022-24 under the Kingston Riverside Workspace project.

 

3)    Approval be given to enter into Head Leases with John Lewis Partnership across the three areas; the workspace use (in two parts) and the creative performance space (Undercroft) under the terms set out in paragraph 7 of the report.

 

4)    Approval be given to permit the grant of a sub-lease of the Workspace areas based on criteria set out in paragraph 8 of the report and to delegate authority to the Assistant Director for Property, Development and Investment to negotiate and conclude the detailed terms of the Lease.

 

5)    Approval be given to permit the grant of a sub-lease of the Undercroft area to Creative Youth on terms set out in paragraph 9 of the report and to delegate authority to the Assistant Director for Property, Development and Investment to negotiate and conclude the detailed terms of the Lease.


13/07/2021 - Equalities and Diversity Inclusion Strategy ref: 4511    Recommendations Approved

Decision Maker: Corporate and Resources Committee

Made at meeting: 13/07/2021 - Corporate and Resources Committee

Decision published: 14/07/2021

Effective from: 13/07/2021

Decision:

RESOLVED that:

 

1)    The Equality, Diversity and Inclusion Strategy at Annex 1 be approved;

 

2)    The four objectives within this strategy, as set out in Key Points C, be approved;

 

3)    The proposal to establish a leadership group to deliver on this strategy be approved;

 

4)    The plan to engage with community groups to develop the Operational Delivery Plan be agreed, with authority delegated to the Executive Director of Corporate and Communities to approve the Operational Delivery Plan, which will be kept under annual review.


13/07/2021 - Cambridge Road Estate - Appropriation ref: 4515    Recommendations Approved

Decision Maker: Corporate and Resources Committee

Made at meeting: 13/07/2021 - Corporate and Resources Committee

Decision published: 14/07/2021

Effective from: 13/07/2021

Decision:

RESOLVED that:

 

1)    The areas of land within the Cambridge Road Estate (shown edged red on the plan at Exempt Annex 1) which are owned by the Council are no longer required for the purpose for which they are held (housing purposes), for the reasons provided in paragraphs 38 - 41.

 

2)    the appropriation of this land to planning purposes be approved to facilitate the redevelopment of the Cambridge Road Estate as set out in this paper, pursuant to s122 of the Local Government Act 1972.

 

3)    It authorises the Assistant Director - Property, Development & Investment to appropriate in phases across the estate, including (a) to advertise the proposed appropriation in relation to any areas that comprise open space within the land to be appropriated, (b) to consider any representations made in response, and (c) to decide whether to continue with the appropriation in light of those representations.

 

4)    It authorises the Assistant Director - Property, Development & Investment, for each phase, to apply to the Secretary of State for consent to the appropriation pursuant to s19(2) Housing Act 1985

 

5)    In the event that the Secretary of State’s consent is given, and subject to the completed rehousing of all social tenants on that land, to delegate to the Assistant Director - Property, Development & Investment, in consultation with the S151 Officer, the authority to appropriate the land phase by phase to planning purposes and to settle claims made as a result of engagement with beneficiaries of third party rights


13/07/2021 - Emergency Decision Making Arrangements ref: 4513    For Determination

Decision Maker: Corporate and Resources Committee

Made at meeting: 13/07/2021 - Corporate and Resources Committee

Decision published: 14/07/2021

Effective from: 13/07/2021

Decision:

RECOMMENDATION TO COUNCIL that:

 

The provisions set out below be incorporated in the Council's Procedure Rules for a time limited period expiring at the end of the 2021/22 Municipal Year:

 

i)             the Chief Executive Officer, in consultation with the Monitoring Officer, the Director of Public Health, the Leader of the Council and the Leader of the Opposition, be authorised to make any temporary adjustments to the arrangements for meetings of Council and its Committees as may be required in the interests of public safety where the urgent need arises between meetings of Council; and

 

ii)            Any such adjustments approved under the above delegation which have the effect of temporarily modifying aspects of the Constitution be subject to subsequent review at the next meeting of Council.

 


13/07/2021 - Urgent Items authorised by the Chair ref: 4519    Recommendations Approved

Decision Maker: Corporate and Resources Committee

Made at meeting: 13/07/2021 - Corporate and Resources Committee

Decision published: 14/07/2021

Effective from: 13/07/2021

Decision:

RESOLVED that:

 

1)    the procurement strategy identified within the report to source a contractor to deliver the Burlington School Expansion Programme be approved, which will result in the award of contracts for the Pre-Construction Services Agreement for a period from November 2021 to April 2022 and the Main Constructions Works at a total value of £13.16m for a period from April 2022 to September 2023 (plus 12 months latent defect period).

 

2)    it be noted that, in accordance with the Contract Regulations, the Executive Director of Corporate and Communities will approve the award of Pre-Construction Services Agreement (PCSA) including associated surveys for the school expansion project at an estimated contract sum of £600k.

 

3)    it be noted that, in accordance with the Council’s Contract and Financial Regulations further contract awards valued below £1m might be made relating to the following services, subject to receipt of satisfactory proposals in respect of Time, Cost and Quality: a) Associated Enabling Works Contract; b) Associated provision of Temporary facilities; c) Early orders which may be necessary to secure factory slots;

 

4)    it be noted that the main works contract will be valued in excess of £1m and will be recommended to Committee for approval in due course;

 

5)    it be noted that the totality of contract awards, including the main works contract, will be met from the capital budget allocation for the construction programme of £13.16m.


13/07/2021 - Year End Corporate Plan and Key Performance Indicators ref: 4510    Recommendations Approved

Decision Maker: Corporate and Resources Committee

Made at meeting: 13/07/2021 - Corporate and Resources Committee

Decision published: 14/07/2021

Effective from: 13/07/2021

Decision:

RESOLVED that:

 

1)    the revised Corporate Plan deliverables and Key Performance Indicators set out in paragraphs 5 to 8 of the report be endorsed;

 

2)    the progress made against delivering the Corporate Plan actions summarised in paragraph 9 of the report be noted;

 

3)    the progress report arising from the LGA Peer Challenge follow-up visit in May 2021 be noted.


13/07/2021 - Revenue and Capital Budget Monitoring 2020/21 - Year End Outturn ref: 4512    Recommendations Approved

Decision Maker: Corporate and Resources Committee

Made at meeting: 13/07/2021 - Corporate and Resources Committee

Decision published: 14/07/2021

Effective from: 13/07/2021

Decision:

RESOLVED that:

 

1)    the general fund balanced outturn position for 2020/21 to be noted;

 

2)    the transfer of £4.7m into a Collection Fund Risk Reserve to help mitigate the future economic impact of the pandemic on the Council’s income from Council Tax and business rates to be noted;

 

3)    the general fund (GF) balance at 31 March 2021 of £19.633 million and the position on earmarked reserves of £65.044 million as at 31 March 2021 be noted;

 

4)    the deficit of £67.232 million on the collection fund, of which £21.466 million is the Council’s share, be noted;

 

5)    the 2020/21 outturn position of an overspend of £1.085 million on the Housing Revenue Account (HRA) be noted;

 

6)    the outturn position in respect of the 2020/21 Schools Budget overspend of £5.150 million be noted;

 

7)    The cumulative deficit on the unallocated Dedicated School Grant (DSG) of £12.401m, which is included as part of the Council’s Reserves be noted

 

8)     the capital outturn position for 2020/21 of an underspend of £96.045 million be noted;

 

9)    the capital slippage requests as set out in Annex 1 to the report be approved.


13/07/2021 - Voluntary and Community Sector Contracts Extensions and Variations ref: 4518    Recommendations Approved

Decision Maker: Corporate and Resources Committee

Made at meeting: 13/07/2021 - Corporate and Resources Committee

Decision published: 14/07/2021

Effective from: 13/07/2021

Decision:

RESOLVED that:

 

The extensions to arrangements with the voluntary and community sector to March 2023, as detailed in the Exempt Annex, be approved.


13/07/2021 - Scheme of Members Allowances ref: 4514    For Determination

Decision Maker: Corporate and Resources Committee

Made at meeting: 13/07/2021 - Corporate and Resources Committee

Decision published: 14/07/2021

Effective from: 13/07/2021

Decision:

RECOMMENDATION TO COUNCIL that:

 

Paragraph 8 of the Scheme of Members Allowances be amended to permit the payment of Dependants Allowance for travel time of up to 60 minutes in when attending meetings or activities within the Borough.


13/07/2021 - Leisure Services Contract - Update ref: 4517    Recommendations Approved

Decision Maker: Corporate and Resources Committee

Made at meeting: 13/07/2021 - Corporate and Resources Committee

Decision published: 14/07/2021

Effective from: 13/07/2021

Decision:

RESOLVED that:

 

1)    the final outturn position in respect of the package of financial support and contractual relief to the Council’s Leisure Services Operator for 2020/21, the details of which are set out in the Exempt Annex, be noted;

 

2)    provision of a package of financial support and contractual relief to the Council’s Leisure Services Operator for 2021/22, the details of which are set out in the Exempt Annex, be approved;

 

3)    the commercial settlement agreed between the parties in respect of the removal of the Kingfisher Leisure Centre from the contract, the details of which are set out in the Exempt Annex, be approved;

 

4)    authority to finalise the detail and contractual mechanism in respect of the above matters is delegated to the Executive Director of Corporate and Communities, in consultation with the Portfolio Holder for Business and Leisure and the Portfolio Holder for Finance and Commissioning, subject to the final position remaining within the financial envelope and risk profile set out in the Exempt Annex.


18/05/2021 - Appointment of Deputy Mayor ref: 4434    Information Only

Decision Maker: Council

Made at meeting: 18/05/2021 - Council

Decision published: 09/07/2021

Effective from: 18/05/2021

Decision:

The Mayor signified that, acting under the provisions of Paragraph 5 of Schedule 2 of the Local Government Act 1972, she had appointed Councillor Malcolm Self as Deputy Mayor.


18/05/2021 - Appointment and Nomination of Members to the London Councils Committees and Local Government Association ref: 4436    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/05/2021 - Council

Decision published: 09/07/2021

Effective from: 18/05/2021

Decision:

Nominations for appointments to London Councils and the Local Government Association for 2021/22 were circulated as late material prior to the meeting.

 

RESOLVED that the appointments for the 2021/22 municipal year to the London Councils committees, and to the Local Government Association be agreed, as set out in Appendix B of the late material.

 

Voting - unanimous

 


18/05/2021 - Installation of the Mayor ref: 4433    Information Only

Decision Maker: Council

Made at meeting: 18/05/2021 - Council

Decision published: 09/07/2021

Effective from: 18/05/2021

Decision:

At the meeting of the Council on 29 April 2021, Councillor Sushila Abraham had been elected to be Mayor of the Royal Borough of Kingston upon Thames for the 2021/22 Municipal Year. Members noted that a separate Mayor-making ceremony had taken place outside on the grounds of the Guildhall earlier in the day where Councillor Abraham was invested with the Chain of Office and made the statutory Declaration of Acceptance of Office and took the Oath of Allegiance at the event.


18/05/2021 - Appointment of non-elected members to Committees and Panels ref: 4437    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/05/2021 - Council

Decision published: 09/07/2021

Effective from: 18/05/2021

Decision:

Nominations for appointments of non-elected members of Committees for 2021/22 were circulated as late material prior to the meeting.

 

RESOLVED that the appointments of non-elected members of Committees for the 2021/22 municipal year be agreed, as set out in Appendix A of the late material.

 

Voting: Unanimous


18/05/2021 - Appointments of Members to Committees, Panels and other bodies ref: 4435    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/05/2021 - Council

Decision published: 09/07/2021

Effective from: 18/05/2021

Decision:

Nominations had been sought from the political groups on the Council for membership of Committees, Panels and other bodies for the 2021/22 Municipal Year and circulated prior to the meeting as late material.

 

RESOLVED that Members be appointed to the bodies as set out in Appendix A of the late material.

 

Voting - unanimous


08/07/2021 - Approval of the Air Quality Action Plan ref: 4506    Recommendations Approved

Decision Maker: Place Committee

Made at meeting: 08/07/2021 - Place Committee

Decision published: 09/07/2021

Effective from: 08/07/2021

Decision:

RESOLVED that:

 

1.    The Air Quality Action Plan, given at Annex 1, subject to any amendments made at the meeting, be approved and adopted for implementation with effect from 31st July 2021.

 

 


08/07/2021 - Food and Green Waste Composting Services ref: 4507    Recommendations Approved

Decision Maker: Place Committee

Made at meeting: 08/07/2021 - Place Committee

Decision published: 09/07/2021

Effective from: 08/07/2021

Decision:

RESOLVED that:

 

1.    The following award recommendations are approved by the committee: Following the procurement process set out below, and subject to approvals through the relevant governance processes in LBs Croydon, Merton, and Sutton, the Council should award Lot 1 to Bidder A, Lot 3.1 to Bidder B, Lot 3.2 to Bidder C, and Lots 5.1 and 5.2 to Bidder D - refer to Part B Confidential Annexe Food and Green Waste for Bidder names.

2.    If approved, the contracts would be for an initial period of 4 years and 7 months commencing on 1 September 2022, with possible extensions up to 31 March 2030 for a total contract value of £16m for the full term.


08/07/2021 - Landlord Services response to Independent Housing Ombudsman determination ref: 4505    Recommendations Approved

Decision Maker: Place Committee

Made at meeting: 08/07/2021 - Place Committee

Decision published: 09/07/2021

Effective from: 08/07/2021

Decision:

RESOLVED that:

1.    The report and actions taken following the determination by the Housing Ombudsman in April 2020 were noted.

 

 


08/07/2021 - Greenspace Services Contract ref: 4508    Recommendations Approved

Decision Maker: Place Committee

Made at meeting: 08/07/2021 - Place Committee

Decision published: 09/07/2021

Effective from: 08/07/2021

Decision:

RESOLVED that:

 

1.    following a competitive dialogue process, the contract for the provision of green space services be awarded to the party named in the confidential annex for an initial period of seven years from 1 November 2021, with the option to apply one extension for a further seven years further up to a maximum period of 14 years, upon the terms detailed within this report and the associated confidential annex, subject to:

2.    the Section 20 Stage 2 Leaseholder consultation be completed

3.    ‘fine tuning’ discussions with the Preferred Bidder are concluded and the Executive Director of Corporate and Communities, in consultation with the Monitoring Officer, being satisfied that there are no material changes to the proposed solution or commercial terms set out in this report.


08/07/2021 - Greenspaces Re-Commissioning - Contract for the Provision of Arboricultural Services ref: 4509    Recommendations Approved

Decision Maker: Place Committee

Made at meeting: 08/07/2021 - Place Committee

Decision published: 09/07/2021

Effective from: 08/07/2021

Decision:

RESOLVED that:

 

1.    Following an open tender process, the contract for the provision of arboricultural services be awarded to the party named in the Part B Confidential Annex for an initial period of seven years from 1 November 2021, with the option to apply one extension for a further seven years further up to a maximum period of 14 years, upon the terms detailed within this report and the associated confidential annex, subject to:

2.    The Section 20 Stage 2 Leaseholder consultation is completed.